NADIA MIMOUN

Travel services : To support in business travel operations for employees in coordination with the travels partners, adhering the policies and practices Real estate : Managing office space and office rent property Managing the opening of new offices ( office rent, fit out, electricity and water installation) Investigating availability and suitability of options for new premises Managing special projects such as innovations and removal. Planning best allocation and utilization of space and resources for new buildings, or re-organizing current premises; Fleet Management : new contracts, amendments, queries, approval of invoices for both expat cars and site cars. Security services : Updating the Morocco security slides by Coordinating with the E&C team for the ongoing projects for security infrastructure    Monthly meeting with Italian security team  Informing security team of the business trips of the employees  Crisis management :  Local representative for crisis management in Morocco  Weekly bulletin COVID 19 via be-ready on daily basis  Management of the crisis management team Morocco inbox Working in collaboration with procurement for launching tenders with our service providers as tender for office maintenance, receptionist Managing the contract of service providers related to office.  Scouting and completing delegate purchase for all the services adhering to the procurement procedures for all services and material.   Working in collaboration with digital solutions for the implementation of systems as e-travel system, access control system Calculating and comparing costs for required goods or services to achieve maximum value for money Ensuring the building meets health and safety requirements and that facilities comply with legislation Checking that agreed work by staff or contractors has been completed satisfactorily and following up on any deficiencies; New hires induction : Coordinating and leading one or more teams to cover various areas of responsibility

Managing all the services related to cleaning, utilities, plants and maintenance of UPS, printer, HVAC and Fire distinguisher. Responsible for Handling all administrative activities like maintenance of the office equipment’s.  Responsible of pretty cash management : preparation of the report on monthly basis. Ensure all the invoices for travel and for the office are checked and send for approval and recoding the financial details.  Managing office operations : Managing supplier's transactions, all office related, stationery, kitchen amenities, fruits, coffee… ​  Support AFC for the digital payments and in the currency request for the international business trips. Manage office budget Ensuring that the basic facilities such as Electricity, water plumbing, and Air-conditioning are well maintained. Directing, coordinating and planning essential central services such as reception, security, maintenance, mail, archiving, cleaning, catering, waste disposal and recycling; Working in collaboration with HSEQ for office safety related matters: thermal camera, waste disposal.  Recharging fire distinguisher on yearly basis Employee’s welfare: Coordinate with different organisms to sign conventions that will be benefit to the employees

Managing office operations: Managing facilities and supplier’s transactions ( all office related, invoices, set-up, internet, phones, stationery, food, drinks, office issues...) Managing the relationship with all LNA suppliers and follow-up for delivery and payment process Managing Purchase Orders for LNA Countries Managing samples tracking in LNA countries Managing team travels logistics Supporting team to resolve IT issues (laptops, phones.) Coordination of Import and Export process: customs procedure, handling issues with the Moroccan customs. Coordinating with the broker to prepare product homologation: agreement certificate ANRT (Agence National de Reglementation et de Telecommunication)Managing safety and security of team during their business trips (collecting information and sending reports to security department) Preparing and updating emergency management document for LNA Countries. Managing office moves and opening of other offices. Human resources management support: interview preparation, new employee logistics.

Managing all logictics & import's operations ensuring cost charges ( selection of the carrier, the delivery mode, delivery lead time, checking in the PO which incoterm used...) Ensure compliance to to import control and customs laws regulations especially for some countries who have complicated procedures. Main contact of any logistics operations in Morocco. Had the global responsibility to ensure material and spare parts availability from supplier. Coordinate logistic activities between company, customs, transporter and warehouse. Stay up to date on new developments, follow up on changes in the customs world, define required action and take necessary action to bring the company in line with new requirements. Liaise with the supplier and commercial department on orders exceptions, specific customer requirements and ensure that these requirements are executed accordingly. Handling orders of spare parts with different suppliers through an effective purchasing process : the right ordering mechanism (timely order placement, negotiation of the prices, delivery lead time and payment term negotiation.

Managing all the operations related to import from the opening of the import file to receiving the goods Placing orders of the goods to the foreigner supplier Coordinating with the supplier concerning the choice of incoterm and the international payment mode of the goods Preparing the import commitment and coordinating with the bank concerning the international payment (the opening of the credit letter or money transfer) Liaising with the career to ensure that the goods are picked up on time and will be delivered on time. Coordinating with the broker concerning the status of the goods : making sure that the documents (commercial invoice, packing list, LTA or connaissement) are correct Clearance of the goods and payment of customs duties then delivery. Advising the commercial and financial department of the goods arrival. Stock management using automated and digital platform.