Muhammed Arif A.

• Managing the complete recruitment life-cycle for sourcing the best talent from diverse sources after identification of manpower requirements. • Exposed to various recruitment strategies. • Searching the suitable CV’s through Company Recruitment Portal, Agencies, Employment Websites & Manpower Contract Companies and Vendors. • Looking after screening and shortlisting the potential candidates based on the job requirements. • Analyzing applications and matching with the job requirements and updating the Hiring Manager regarding the current applicant status. • Evaluating the applicants by discussing the job requirements & applicant qualifications with the Managers, and Interviewing Applicants on consistent set of qualifications. • Dealing with contracts and budgets in relation to the Staffing/Requisitioning Department and collaborating with the Contracts Department by working on request for the Hiring Managers requirements. • Notifying the applicants with the results of the selection process. • Making sure that all the necessary paper work and application requirements are collected from the candidates. • Presenting job opportunities to the qualified candidates and negotiating the contract terms. • Generating Offer Letters get signed by Talent Acquisition Director or HR Director. • Sending Offer Letters to Candidates and getting accepted signed copy. • Making sure Candidates join on agreed dates, sending information to People Services to arrange the required things. • Responsible for visa processing of employees mobilization from different countries. • Manages Employee On-Boarding processes for domestic and international transfers and new hires. • Preparing Weekly and Monthly Reports of Recruitment Activities.

EMPLOYEE RELATION PROCESS : • Maintained HR & Administration files and records. • Developed Employee Master Data Base, New Recruits, Time Attendance and HR Action Plans. • Create, implement, and evaluate all human resource department policies, procedures, and structures. • Facilitates staff training and development; promotes cooperative team efforts among staff. • Being role model Motivating colleagues. • Mediating staff issues & responsible to Solve the problems. • Responsible for office safety , First Aid and to give Safety Induction & awareness to employees. • Manage all employees’ records according to internal policies and procedures. • Responsible to Schedule the Trainings like Quality , ETS, Safety & Induction for new employees. • Maintain all employees files has an Copy of Educational Certificates, Passport, Visa, Residential Permit and Insurance Card. • Responsible to log all employees data to HRMS system • Responsible to arrange vacation and travel arrangements for the employees as per Calendar schedule. • To undertake general and specialized administrative support on HR related issues within the Division. • Respond to employees’ queries and resolve issue in a timely and professional manner. • Perform quarterly and annual employee performance reviews. • Participating in recruitment and demobilization processes. • Conducting exit interviews. • Performing employee background checks and verifying information. • Communicating policies pertaining to Human Resources, compensation and benefits. • Structure the standards & procedures for site offices. • Coordinate the entire training & development activity which includes identification of training needs, creating training modules, preparing training calendar, ensuring training coverage and training effectiveness. • Monitoring leave, timesheet & overtime management. • Responsible for monthly update of HSE statistics

OFFICE MANAGEMENT, PROJECT OPERATIONS & FACILITY PLANNING • Coordinating with Hotel Booking, Security, Guest Houses, Meeting Arrangements, Canteen & Transport facilities for their effective services. • Supervise the Hotel set up for official visitors. • Maintaining Guest House, Transport, Travel Arrangements, subsidized Canteen, In house Stationery, Furniture Accessories, Office Cash, Telephones & Mobiles, Vendor Management, Security & General House Keeping. • Complete office Administration, official vehicle management and office stationery stock control. • Coordinate to obtain an appointment for ID and vehicle sticker and organize to fill the application as based on client Procedure & Organize the temporary visitor gate pass concerned site for official visitors. • Maintenance of Company’s Vehicles. • Coordination with Lease/ Rental Companies ,Manage & Maintain the rental vehicles. • Supervise the Airport Pickup & Drop of official visitors to Jacobs Projects as well as in Hotels. • Organizing to accommodate and transport arrangements for new employees. • Work closely with each department to devise Administrative activities for smooth functioning of all logistic and administration day today works. • Supervise the track of all related records as well as quotations, delivery note & PO copies etc. • Coordinate with IT group and setup PC connection and troubleshooting problems of all employees. • Managing and correspondence for FedEx and, mails and logistic things as on required basis. • Worked directly with the work order unit by providing status of material availability to support individual work orders. • Compiling all monthly and weekly reports. • Preparing Payrolls, Invoices, Order confirmation, Packing list, Quotations and Letters • Manage the Vehicle arrangements for the site visits & Coordinate TAR approvals with CLIENT.

 RECRUITER ROLE • Managing the complete recruitment life-cycle for sourcing the best talent from diverse sources after identification of manpower requirements. • Exposed to various recruitment strategies. • Searching the suitable CV’s through Company Recruitment Portal, Agencies, Employment Websites & Manpower Contract Companies and Vendors. • Looking after screening and shortlisting the potential candidates based on the job requirements. • Analyzing applications and matching with the job requirements and updating the Hiring Manager regarding the current applicant status. • Evaluating the applicants by discussing the job requirements & applicant qualifications with the Managers, and Interviewing Applicants on consistent set of qualifications. • Dealing with contracts and budgets in relation to the Staffing/Requisitioning Department and collaborating with the Contracts Department by working on request for the Hiring Managers requirements. • Notifying the applicants with the results of the selection process. • Making sure that all the necessary paper work and application requirements are collected from the candidates. • Presenting job opportunities to the qualified candidates and negotiating the contract terms. • Generating Offer Letters get signed by Talent Acquisition Director or HR Director. • Sending Offer Letters to Candidates and getting accepted signed copy. • Making sure Candidates join on agreed dates, sending information to People Services to arrange the required things. • Responsible for visa processing of employees mobilization from different countries. • Manages Employee On-Boarding processes for domestic and international transfers and new hires. • Preparing Weekly and Monthly Reports of Recruitment Activities.

HR ADMIN. ROLE • Maintained HR & Administration files and records. • Developed Employee Master Data Base, New Recruits, Time Attendance and HR Action Plans. • Looked after Recruitment, O n-Boarding of New Staff, Orientation and Deployment • Manage all employees’ records according to internal policies and procedures. • Responsible for monthly update of HSE statistics report. • Maintaining and updating HR, Admin, IT log sheet for easy reference and record. • Arrange induction programmers for new employees to familiar with company procedures, Aramco, Marafiq and other client regulations. • Responsible to Schedule the Trainings like Quality , ETS, Safety & Induction for new employees. • Coordinate with Government Relations for work permit & Iqama process, Medical Insurance, Driving License , Work Permits etc. • Maintain all employees files has an Copy of Passport, Visa, Residential Permit and Insurance Card. • Responsible to arrange vacation and travel arrangements for the employees as per Calendar schedule. • Update monthly manpower reports. • Structure the standards & procedures for site offices. • To undertake general and specialized administrative support on HR related issues within the Division. • Monitoring leave, timesheet & overtime management. • Coordinate the entire training & development activity which includes identification of training needs, creating training modules, preparing training calendar, ensuring training coverage and training effectiveness • Conducting technical, Behavioral & Motivational Trainings. • Preparing and conducting the induction program for new joining. • Manage Safety Training (Off Job and On Job) • Supervision of the HR Operations function. Review existing processes and practices, identify areas of priority, propose new methods and processes to improve HR Operations and ensure systematic tracking of progress.

 ROLE AS OFFICE MANAGER CUM SITE SUPERVISOR • My job comprised of controlling and updating personnel files of management and non-management staff. • Maintaining up to date accounts on order for management information, monitoring stock and reordering as needed. • Maintained constant contact with material control branch regarding all outstanding materials. • Worked directly with the work order unit by providing status of material availability to support individual work orders. • Compiling all monthly and weekly reports. • Preparing Payrolls, Invoices, Order confirmation, Packing list, Quotations and Letters. • Maintained a well-organized filing system; controlled the issuance of office supplies

• Strong commercial and negotiating abilities. • Pressure handling & Exceptional time management skills. • Strive for continued excellence. • Strong communication skills. • I am a self-starter. • Eager to learn new things.