Mohamed Sharfudeen

Currently working as a Sales Admin in the automotive and lubricant industry with a Middle East trading company, a key distributor of Bechem lubricants and a trusted supplier to major industrial clients, including steel, mining, maintenance, and heavy equipment sectors. I support high-volume B2B sales operations, with expertise in sourcing and importing premium automation products and lubricants from the US and Germany. My responsibilities include end-to-end order management, client coordination, and quality assurance. I regularly prepare and present sales reports, pricing strategies, and credit evaluations to senior management, including the Chairperson, CFO, and General Manager. I also manage credit approvals and follow up on payments, ensuring smooth cash flow and healthy financial operations. Additionally, I focus on improving sales and procurement processes through effective vendor sourcing and relationship management. I maintain strong partnerships with both existing and new suppliers, ensuring reliable supply, operational efficiency, and long-term business growth.

Manage end-to-end procurement cycle (PR, RFQ, PO, delivery follow-up) for industrial lubricant products Source and coordinate with global suppliers including authorized distributor of CARL BECHEM (Germany) Handle procurement operations for Valvoline, along with trading of FUCHS and PETRONAS lubricants Conduct supplier evaluation based on price, lead time, and technical specifications Perform quotation analysis and comparison reports to support cost-effective purchasing decisions Negotiate with vendors to achieve competitive pricing and favourable payment terms Coordinate with warehouse to manage inventory levels and avoid stock shortages or overstocking Ensure accurate 3-way matching (PO, GRN, Invoice) and support finance in payment processing Monitor supplier performance and ensure on-time delivery and order accuracy Handle supplier claims and resolves quality or delivery discrepancies Maintain procurement data and reports using SAP, Odoo, and CRM systems.

At Al Odhaib Auto Maintenance Company, I have contributed significantly to Toyota & Lexus operations by enhancing sales coordination, streamlining order management, and driving customer satisfaction. Key responsibilities included: 🔹 Sales Coordination: Spearheaded daily store operations and inventory management to improve operational efficiency and sales growth, achieving monthly targets close to 1 million Riyals. 🔸 Order Management: Managed the complete order processing lifecycle, coordinating with logistics and procurement to ensure timely order fulfillment and customer satisfaction. 🔹 Market Research & Demand Forecasting: Conducted in-depth market analysis and demand forecasting, allowing proactive inventory planning and alignment of sales strategies with evolving market trends. 🔸 Customer Relationship Management: Built strong customer relationships, prioritized customer service excellence, and resolved inquiries to increase loyalty and retention rates. 🔹 Product Classification: Organized and classified diverse automotive spare parts, ensuring efficient inventory organization to meet specific customer needs effectively. 🔸 Team Leadership: Led a team of 10+ members, fostering a productive work environment focused on meeting sales goals and ensuring high performance. 🔹 Pricing & Quotation Preparation: Developed competitive pricing strategies and prepared quotations to support profitability while meeting customer expectations. 🔸 Inventory Management & Year-End Reconciliation: Conducted year-end inventory checks and reconciliations, ensuring accurate stock levels for annual reporting compliance.

In my role as an Audit Assistant, I provided key support in tax compliance, financial reporting, and audit coordination to ensure regulatory adherence and optimize cash flow. Key responsibilities included: 🔹 Tax Compliance: Led GST, VAT, and direct tax compliance efforts using Tally ERP and direct tax software. Maintained meticulous tax records and filed timely returns, ensuring strict alignment with international tax regulations. 🔸 Audit & Regulatory Compliance: Supported corporate tax filings, income tax assessments, and regulatory compliance with the Registrar of Companies (ROC), adhering to Indian standards. Collaborated with external auditors to facilitate seamless audit processes, uphold financial accuracy, and ensure regulatory adherence. 🔹 Receivables Management: Managed accounts receivable by implementing strategic collections processes to secure timely payments and reduce outstanding balances. Applied financial analysis and credit risk management to optimize cash flow and maintain accurate customer accounts. 🔸 Financial Reporting: Prepared detailed financial statements including balance sheets, income statements, and cash flow reports. Ensured accuracy and compliance with accounting standards, providing valuable insights to support management’s strategic decision-making.

CGPA 58%