Mohamed Fayas

Procurement Officer at International Medical Company (IMC), Qatar, specializing in international procurement, demand planning, and forecasting within the medical and pharmaceutical sector. Responsible for analyzing demand trends, preparing accurate forecasts, and aligning procurement plans to ensure uninterrupted supply while minimizing excess inventory. Experienced in global sourcing, supplier coordination, price negotiation, and managing import processes in compliance with healthcare regulations. Strong analytical skills with a focus on data-driven decision-making, supplier reliability, and cost optimization to support efficient medical supply chain operations. • Lead demand planning and forecasting for medical and pharmaceutical products • Analyze historical sales, consumption patterns, and market trends to generate forecasts • Align procurement plans with forecasted demand to prevent stock-outs and overstocking • Coordinate international sourcing, RFQs, and supplier negotiations • Monitor inventory levels, lead times, and supplier performance • Work closely with sales, warehouse, finance, and logistics teams to ensure supply continuity • Support cost optimization and supply chain efficiency initiatives

1. Preparation, presentation, update and maintenance of all required purchasing progress reports, material status and delivery expediting reports associated with purchasing with the use of SAP ERP system 2.Follow-up on orders to ensure that the required materials are shipped and delivered on the date promised by the supplier with shipment tracking. 3.Ensure full assistance to the senior purchasing officer in arrangments, reporting, coordination for tendering and awarding contracts, call off agreements, outline agreement generation for all repetitive and periodical purchases as per the policies of the section/ department. 4.Maintenance of technical document packages such as Technical data sheets(TDS), Safety Data Sheet (SDS), catalogues, Certificate of Analysis (COA), COO, Health Certificate, Halal certificate etc.) against each item purchase. 5.Seek opportunities for consolidation and assisting in setting bulk ordering schedules by establishing and managing supply agreements which are directed towards reduction of overall acquisition and inventory cost. 6.Tracking of the Purchase Order at each stage of supply, Goods Receipt Note (GRN/IRN) posting, and ensures the close-out till the vendor gets the payment as per agreed timeline. 7.Regular monitoring towards suppliers and sections emails, orders acknowledgements, production and delivery status, and towards price discrepancies/increases, supply lead times, and taking corrective action as necessary. 8.Prepare, Maintain and update all documental (hard and soft) archives, to ensure organized records management for ready reference all the times.

Leveraged data-driven insights to optimize procurement strategies, reducing costs while maintaining high-quality standards. • Optimized inventory levels by conducting regular communication with material warehouse and adjusting order quantities accordingly. • Reduced lead times for critical product deliveries through strategic supplier partnerships and clear communication of requirements • Collaborated with internal stakeholders and project sites to understand the needs of material. • Maintained detailed records of all procurement activities for reference purposes as well as for auditing and compliance. • Prepared accurate purchase orders using Venix ERP and SAP based software applications, ensuring clear communication of requirements to suppliers. • Maintained good relationship with vendors from outside of Qatar, such as China, Dubai, KSA and European countries

• Daily Monitoring and Reporting including site visits, vehicle, and labor maintenance. • Supports company operations by maintaining office systems and assisting staff. • Answers the telephone and provides exceptional customer service to internal and external customers. • Drafts reports and correspondence, organized scoping committee meetings, and assisted site inspections. • Orders supplies and equipment; maintains service contracts on office equipment. • Liaises with internal and external units to carry out job tasks. • Assists managers and supervisors in developing policies and procedures. • Provides front desk coverage as needed for backup. • Handles mileage reimbursement requests for supervision travel. • Performs tracking and distributes monthly travel reports. • Maintains accounts payable and accounts receivable records. • Solves problems associated with vendors regarding shipments, billing, and statements. • Monitors expenditures, processes payment requests for reimbursement; prepares purchase orders, and purchase requisitions and ensures proper procedures for paying service providers, consultants, and contractors. • Receives and audits invoices for accuracy and compliance and ensures prompt payment of departmental bills. • Handles administrative tasks for staff recruiting, Office hiring procedures. • Handles event planning for meetings, professional development, and other department initiatives.

• Coordinate with Government organizations, NGOs, and Universities to conduct seminars and online demonstrations regarding Products. • Conduct online meetings, Presentations, and webinars with clients to discuss about software information and issues. • Create presentation PPT’s ,Design posters, Logos, and illustrations works

Checking Tourism Development project plans and Architectural Drawings of private sector tourism investment to ensure compliance with SLTDA regulations and guidelines. Organizing scooping committee meetings with clients to ensure the tourism related projects. Assisting site inspection works such as site visit coordination with government line agencies (UDA, CEA,NBRO,Archeology Dept, CCA, Mahaweli Preparing reports regarding new plans and proposals of SLTDA. (Site inspection report, internal memo, scooping committee minutes). Assisting file management works and updating Master Database for Investor Relations Units. Drafting acknowledgment letters, file handling over letters, and preliminary clearance letters. Prepared Major reports regarding New Tourism Development Plan Energy Conservation and Sustainable Building construction.