Moazzam Ejaz

Managed end-to-end recruitment operations for major clients including SABIC, Aramco, APC, and NOMAC, delivering talent solutions across petrochemical, oil & gas, IT, non-IT, and healthcare sectors. Previously handled recruitment projects for Farabi Petrochemicals and Johns Hopkins Aramco Healthcare, supporting specialized and high-volume hiring requirements. Served as the primary client focal point, building strong relationships and ensuring alignment with workforce planning and recruitment objectives. Led full recruitment lifecycle activities including requirement analysis, job description development, sourcing strategy, candidate evaluation, offer management, and onboarding coordination. Coordinated with international recruitment agencies across the UK, Pakistan, India, and Sri Lanka to source qualified talent and meet project manpower requirements. Managed vendor communication and candidate submissions from global recruitment partners, ensuring compliance with client standards and timelines. Processed candidate ID applications through the Aramco portal, ensuring accurate documentation and compliance with Aramco onboarding and access requirements. Prepared weekly recruitment performance reports and shared hiring progress updates with clients to maintain transparency and alignment on targets. Delivered recruitment presentations and performance updates to senior leadership, including the Vice President, highlighting KPIs, hiring status, and improvement strategies. Conducted regular client meetings to review recruitment progress & provide market intelligence Designed proactive recruitment campaigns that improved fulfillment ratios and reduced hiring turnaround time. Analyzed industry hiring trends and talent availability to advise clients on competitive recruitment strategies. Maintained strong talent pipelines and databases to support recurring and urgent manpower requirements. Prepared and negotiated job offers aligned with company policies and client expectations.

Demonstrated proficiency in sourcing and attracting top-tier talent for leading companies in the oil and gas sector, including Sendan, Alsuwaidi, Gas Arabian, Medgulf, World Security, Qatar Gas, Adnoc, and Sabic Third Party. Prepare employment contracts outlining the terms of employment, including job title, responsibilities, compensation, benefits, working hours, and any other relevant terms and conditions. Facilitate the signing of the contract by both the candidate and the authorized representative of the company, ensuring all required signatures are obtained in accordance with legal and organizational requirements. Maintain a record of all signed contracts and related documentation, including dates of signing, copies of contracts, and any correspondence exchanged during the contract negotiation process. Continuously evaluate and refine the contract signing process to streamline efficiency, enhance candidate experience, and ensure compliance with evolving legal and regulatory requirements. Follow up with candidates to confirm receipt of the signed contract and address any outstanding matters or next steps in the on-boarding process, providing ongoing support and assistance as needed. Ensure that the contract signing process complies with relevant laws, regulations, and company policies governing employment contracts, including any mandatory disclosures or acknowledgments required by law. Oversee the day-to-day operations of an office, ensuring that everything runs smoothly. This can include managing supplies, equipment, and facilities, as well as coordinating with external vendors and service providers. Frequently manage calendars and schedules for executives, teams, and meetings. This can involve coordinating appointments, scheduling events, and ensuring that everyone is aware of their obligations. Called upon to perform a variety of other tasks to support the smooth functioning of the office, such as filing, copying, scanning, and data entry.

Assist with recruitment processes, including posting jobs and scheduling interviews. Coordinate employee on boarding, training, and orientation programs for new hires. Manage employee records, ensuring the accuracy and confidentiality of information. Maintaining accurate and up-to-date records, including employee files, financial documents, and other important paperwork. They may also handle document creation, formatting, and distribution. Address employee queries and concerns, providing timely and effective resolutions. Support HR initiatives, such as employee engagement programs and performance evaluations. Maintain compliance with labor laws, company policies, and relevant regulations. Organize employee events and activities to foster a positive work culture. Conduct exit interviews and assist with off-boarding procedures for departing employees.