Mihaela Helstern PhD

Course and project holder for The quality of products and services in occupational health and safety systems (ISSM) within the Faculty of Industrial Engineering and Robotics -Master, Specialization - Health and Safety in Work

CBAM Representative (Carbon Border Adjustment Mechanism) Implemented the most recent and innovative best practices in the procurement process for efficiently purchasing goods, materials, components, or services according to set targets for price, quality, and delivery time. Continuous monitoring of market trends, peers' supply chain strategies, and suppliers, advising the Head of Branch about potential improvements and corrective actions. Ensured compliance with health, safety, and environmental regulations, and enforced these standards among subordinates. Managed and oversaw personnel within the procurement department while ensuring subordinates are aware of their HSE responsibilities and have access to necessary documents. Conducted risk assessments for procurement activities and ensured safe working methods by participating in company HSE initiatives and promptly reporting any safety concerns to management. Collaborated with QHSE and HR departments to implement training plans and ensure competency. Provided feedback and evaluations for personnel, proposing staffing changes as needed. Approved personnel expense reports in accordance with company policies. Evaluated supplier performance, managing related records, and resolving issues promptly. Supported logistics for equipment and materials as required. Issued timely reports to superiors, including monthly, quarterly, and annual updates. Monitored costs and expenses, proposing reduction plans when necessary. Main achievements: - Implemented automated workflows for requisition orders, purchase orders (POs), approvals, quality assurance (QA), invoicing, and financial data management. - Conducted SWOT analysis on your procurement process and supply chain. - Achieved better supplier quality to lead to cost savings, reduced risks, and improved overall performance. - Diversified suppliers base to enhance resilience and reduce dependency on a single source.

Fleet Management Ensured all employees in road safety roles hold valid professional certificates as per legal requirements. Verified the existence of all necessary transport documents (e.g., driver's license, I.T.P., car registration, RCA insurance). Issued and obtained necessary documents and authorizations for public road transport. Managed transport license acquisition and compliance for individual trucks. Handled registration and cancellation activities. Maintained relationships with insurance companies and oversee claim files. Represented the company with authorities such as ARR, RAR, and Police. Optimized transport costs while managing the fleet and budget. Planned, organized, and controlled transport activities, keeping the Operations Manager informed. Scheduled and optimized routes with drivers, ensuring quality and adherence to deadlines. Monitored maintenance and operation of the car fleet with support from logistics and mechanical teams. Determined spare parts and consumables needs, adhering to supply order approval limits. Handled transport orders and provided optimal transport solutions to external customers. Tracked fleet movements, fuel consumption, and document maintenance activities. Issued activity reports and forecast departmental expenses. Safety Advisory Ensured compliance with regulations for transporting dangerous goods. Verified transport documentation and supervised dangerous goods operations. Monitored and improved procedures for identifying, transporting, and handling dangerous goods. Trained employees in dangerous goods handling and emergency procedures. Conducted analyses and reported on accidents or incidents, applying measures to prevent recurrence. Equipped transport means and personnel with appropriate safety gear. Issued annual reports to company management and the Romanian Road Authority on dangerous goods transport activities

I was responsible for managing all strategic activities related to indirect spend. My key responsibilities included: • Team Coordination: Led a team of 40 requesters and stakeholders across Italy and France, ensuring efficient indirect procurement processes. • Cost Savings and Productivity: Identified and implemented saving opportunities and productivity projects, focusing on consumption reduction and value engineering through effective negotiations. • Tender Management: Conducted tenders for goods and services via the Ariba portal, ensuring optimal value for the business. • Supplier Relationship Management: Revisited and renegotiated terms with existing suppliers to enhance productivity and improve working capital. • Annual Operating Plan Development: Collaborated with the Business and Commodity Strategic Team to develop and implement the Annual Operating Plan. • Strategic Procurement Methods: Created and applied strategic procurement methods to reduce costs across all categories of goods and services. • Business Alignment Events: Organized and executed Business Alignment Events in collaboration with business partners and stakeholders in France and Italy. • Order Management: Managed orders and modifications through various platforms, including ERP systems. • Invoice Discrepancy Resolution: Addressed invoice discrepancies in collaboration with stakeholders, suppliers, and the Accounts Payable team. • SAP Module Management: Implemented, customized, and maintained SAP modules. • SAP Project Involvement: Played an active role in SAP projects, including implementation, rollout, support, and maintenance in assigned functional areas. • Business Solution Development: Proposed, programmed, configured, documented, and tested business solutions. • Business Process Knowledge: Demonstrated strong understanding of business processes across various industries. • Communication Skills: Maintained effective communication across all business levels.

• Annual Procurement Plan Management: Responsible for the annual procurement plan for goods, services, and works. • Tender Preparation and Launch: Prepared and launched tenders in compliance with Public Procurement Law and internal policies and procedures. • Market Monitoring and Analysis: Monitored supply markets and conducted specific analyses to support purchasing decisions for relevant categories, including supplier evaluation, price trends, and technology assessments. • SAP System Management: Managed purchase requisitions and contracts in the SAP system for Enel Distributie. • Supplier and Internal Team Engagement: Engaged directly with suppliers and internal functional teams globally to drive the implementation of supply strategies and ensure supply chain success. • Cross-Functional Planning Support: Supported the development and implementation of plans with cross-functional partners to meet annual goals, including supplier strategy, productivity/cost-reduction, working capital improvement, and supplier quality. • Procurement Documentation Implementation: Ensured the proper implementation of procurement documentation for contracts and framework agreements. • Contract Management: Managed contracts using SAP MM, ensuring efficient and effective contract execution and compliance.

• Contract Issuance: Issue contracts in accordance with the company’s policies, including PO 80, PO33, and tender procedures. • Tender Process Management: Oversee the entire tender process, from setting the procurement strategy, preparing the vendor list, launching the tender, receiving and analyzing offers, meeting with suppliers, negotiating, awarding contracts, and preparing contract documents, all in compliance with company procedures. • SAP Support: Provide support to all departments regarding SAP records, including the addition of new suppliers and contracts. • Acquisition Problem Resolution: Address and resolve any acquisition issues that arise between the requesting unit and suppliers. • Process Owner for SAP EGP Global Implementation: Led the implementation of SAP EGP Global for Enel Green Power Romania, involving: - Analyzing the new SAP system, including the preparation of BPR and BBP. - Defining roles (job descriptions, RACI, and BPML matrix). - Utilizing data migration tools. - Conducting module and final integration tests. - Providing post go-live support for procurement users and other users of the MM-PUR module (Purchase Requisition, Specification, Service Entry Sheets). - Managing contracts in the SRM system. - Managing supplier information in VMDS, including Vendor Master Data Management in SAP, updating vendor data, error management, and transferring supplier data to SAP. - Conducting training for all company personnel on SAP, SRM, and ARIBA systems.

• Annual Procurement Plan: Develop and execute the annual procurement plan for goods, services, and works. • Procurement Documentation: Prepared and implemented procurement documentation for contracts and framework agreements, including publishing contracts in the SEAP (National Electronic System for Public Procurement) and the EU's Official Journal. • Contract Conclusion: Finalized contracts for the supply of goods, services, and works. • Contract Management: Managed contracts using SAP MM. • Market Monitoring and Analysis: Monitored supply markets and conducted specific analyses to support purchasing decisions, including supplier assessments, price trends, and technology evaluations for relevant categories. • Translation Services: Provided Italian, Romanian, and English translations for various activities as needed.

• Requisition Processing: Process requisitions through SAP R3 for the Alanno (Pescara) division and secondary locations in Romagnano (Milan) and Turin, Italy. • Purchase Requisition Analysis: Analyze purchase requisitions, including vendor and material scope, material group, insurance and Confidential Agreements (CDA), cost centers, and sourcing strategies. • Database Updates: Update Purchase Information Records (PIR) and source lists in the database. Compile monthly Intrastat reports and handle emergency process orders. • Request for Quotation (RFQ): Issue RFQs via SAP and negotiate with suppliers. • Supplier Management: Create a database for new suppliers and complete vendor master forms. • Workflow Management: Approve and report orders, address price and quantity mismatches, create Accounts Payable (AP) instructions, manage rejected Process Orders (PO), and scout for new suppliers.