Maria Pilão

Responsible for analyzing the company's indirect costs. Analyze and implement cost reduction opportunities. Ensure that all expenses have their corresponding purchase orders in the system. Manage the activation and deactivation of store services (openings and closings). Prepare new tenders for market analysis and improvement of commercial conditions.

Responsible for the IT, Telecommunications, and Administrative Services category. Document analysis for preparing tenders, registration of "RFPs" through the ARIBA platform, contact with suppliers, and development of new suppliers. Analysis of commercial proposals and contractual clauses, contract drafting, issuance of service orders, purchase orders, and contracts within SAP. Meetings with internal clients to monitor processes and presentation of strategic contracts to management. Implementation of the new purchasing system (Electronic Marketplace).

Responsible for the entire indirect procurement process. Issuance of RFP/CFT/RFI via Ariba, contract drafting, creation of Purchase Orders/Service Orders and Contracts via SAP, commercial analysis/negotiations, identification of new suppliers, due diligences.

Support to the Operations department, directly assisting the Director and the Logistics, Drilling, and Purchasing and Contracts teams. Activities include: preparing reimbursement requests, organizing travel and meetings, purchase requisitions in SAP, as well as receiving invoices in the system afterward. Managing correspondence, scanning contracts and documents, sending letters, and document translation. Since April 2015, also working within the Purchasing and Contracts area as a buyer, handling the entire procurement process for indirect services and material acquisition.

Expatriate management, lease contracts, relocation services, support for expatriates regarding maintenance, move-in and move-out inspections of residences, cost control. Support for the travel system. SAP.

Payment processing via SAP, cost control, report preparation. Fleet management, overseeing vehicle documentation, users, and maintenance. Expatriate management. For one year, provided support to the Purchasing and Contracts department, assisting management and the team with all administrative services. Hotel and flight bookings. Document translation.

Coordination and organization of corporate events for large companies. Logistics for courses, workshops, seminars, cocktails, parties, and others. Preparation of budgets, promotional and support materials (folders, name tags, etc.). Event secretarial and reception duties. Airport reception services. Administrative support within companies (reception, assistance to secretaries, filing, and document formatting).