maria vasquez

* ● Receive, direct, relay telephone/fax messages and handle caller’s inquiries. * ● Greet, assist and / or direct, visitors and the general public to the appropriate staff. * ● Maintains the general filing system and file all correspondences. * ● Organizing, maintaining diaries and making appointments for the President/CEO * ● Composing, and editing correspondence and other documents * as well as evaluating incoming and * Outgoing correspondence and preparing responses as appropriate * ● Arranging and scheduling of meetings or appointments for the President / CEO * ● Handle travel arrangements for the President/CEO and the staff * ● Other duties as assigned.

* ● Attends to all incoming telephone calls / fax messages and directs/relay them to appropriate staffs. * ● Receive, Sort & disseminate documents, letters, parcels to all corresponding recipients * ● Maintain and update database and contact lists * ● Provides assistance from scanning, copying & other related works * ● Assist office manager with office administrative matters where required

* ● Attending to Concept and Interior Design department project telephone calls. * ● Prepare correspondence, reports, and materials for Concept Design submission and presentations * ● Create, transcribe, and distribute meeting agendas and minutes * ● Coordinates and facilitates the Concept Design Principal’s calendar to arrange appointments, meetings, and conference * ● Assist in administrative tasks, such as travel, vehicle and accommodation bookings * ● Maintaining and updating department / division project files. * ● Preparing and updating the General Prequalification documents required by the Client * ● Maintains the library and adequate inventory of office supplies * ● Receives and distributes all incoming and outgoing documents for all departments / divisions vide email * ● Respond to public inquiries * ● Input document data into the standard registers ensuring that the information is accurate and up to date * ● Perform other related duties as required.