Kristine Decena

* Assists in verifying purchase requisitions are valid and needed. * Processes purchase requirements/orders efficiently in terms of process cost and order cycle times, thus ensuring availability of goods and services. * Prepares purchase orders by verifying specifications and price; obtaining recommendations from the suppliers for substitute/alternative items. * Obtains purchased items by forwarding order to the suppliers, monitoring and expediting the orders. * Ensures that all orders are filled and supplies are delivered as requested by the requestor, by ensuring accurate recording of purchase information by performing data entry tasks associated with purchase requisitions. This includes the correction and cancellation of all orders and requisitions. * Coordinated with the suppliers to ensure on time delivery with the best quality of the products. * Follow ups purchase orders and expedite delivery. * Documents all relevant information and supplier responses with regards to product availability, specifications, and price change. * Manage and review purchase order, outstanding report in cooperation with the suppliers.

* Thorough understanding of the SCALA system (Materials Management System). * Supports the day-to-day administrative operation of food purchasing within the Materials Department. * Maintains food requisitions, purchase requests, purchase order files and records. Advises Assistant Materials Manager of unusual or excessively high consumption of inventory and non-inventory items. * Enforces all operating and control procedures to ensure that movement of goods into and within the hotel is properly accounted for as instructed by the Assistant Materials Manager/Materials Manager. * Adheres to internal control Policy and Procedure throughout the department, regarding receiving, inventory control and issuing processes. * Assists and coordinates all product requisitions and specifications of food items from kitchen. Maintains inventory Items, par stock items, to be included as inventory items, re-order points, item listing, Unit of Measure through the use of Scala. * Ensures that every kitchen outlets in the hotel receives goods and services as required and to the standards they have specified. * Creates Purchase Orders for all food and beverage requisitions through the use of Scala. * Ensures full compliance with the Departmental Operational Manual for the various areas of the Materials Management. * Sources and obtains price quotation for all food purchase requests. * Ensures that inventory items are stored properly and issued in FIFO rotation to minimize wastage and spoilage.

* Performs other related duties in support of divisional goal attainment. *Supports the Merchandising Department in various buying activities and effectively negotiate for the best deals from suppliers. * Develops supplier relations and negotiates with them regarding payment terms, discounts, price markdown, rebates, returns or replacements and promotions. Conduct product and supplier sourcing for better merchandise assortment. * Prepare price-cost notice to generate an accurate and updated cost/price of merchandise. * Receives and determines sales point of new items from suppliers in terms of price and quality. * Prepare Purchase Order (P.O.) and place orders based on approved order/re-order forms and stock position report. Compute for landed costs (indent/importation orders) to maintain gross margin target. Coordinate orders and delivery of items to concerned suppliers. Prepares a monthly breakdown report of purchase budget spent and maintains a running summary of purchases. * Conduct follow-up to monitor status on late deliveries or undelivered items to suppliers. *Coordinate orders and delivery of items to concerned suppliers. Also, coordinate with the Accounting Division and follows-up outstanding payables to suppliers. * Provide relevant information in evaluating results of sales event to determine achievement of sales and margin target.

* Visit potential clients and explain our services. * Close sales * Prepare sales presentations and product demonstrations * Prepare sales performance reports and other sales-related documents * Responsible for developing and implementing monthly and quarterly sales plan to increase sales and generate leads * Retain and penetrate route calls on prospects/accounts * Continuously update product knowledge and selling skills * Monitor and comply with pricing procedures * Conduct product demonstrations

* Interacting with suppliers on payment issues. Preparing contracts and paper agreements. *Adding items based on the existing agreements coming from the suppliers also to ensure the contract documentation in advance of execution (esp. price lists etc..) * Obtaining price quotation from suppliers for placement of purchase orders. * Verify all the documents needed such as certificate of registration and SEC/DTI. * Prepare daily sales, weekly sales and monthly sales of the stores. * Coordinating with the Store Manager in achieving sales plan and profitability targets. Assists in controlling shrinkage. * Supporting the Selling Manager on the achievement of the plan. * Implementing and monitoring shrinkage control. * Conducting cycle count, stock correction and price check/price canvass. * Ensures timely implementation of all promotional activity. * Preparing purchase order and follow up on non-deliveries.

* Attending the reservations and inquiries over the phone. * Documenting guest’s comments, feedback and suggestion. * Encoding customer information in computer database for marketing purposes. * Authorized to receive payments. * Handling customer queries and/complaints and forward to the concerned department for proper action. * Used Quick Books Program for Sales Report.