Kok Yee Jin

- Performing vendor research and selection to enhance profitability, reducing operating costs and boosting efficiency - Maintaining cordial working relationships with vendors and supervising vendor activities - Signing and reviewing purchasing agreements with vendors, monitoring their performance and renegotiating contracts - Using quarterly and annual data to determine purchasing needs and performing inventory management - Managing purchase orders, overseeing shipping schedules and maintaining purchase records - Conducting ongoing market research to identify beneficial purchase agreements and potential vendors. - Monitor stock levels and identify purchasing needs - Track orders and ensure timely delivery - Update internal databases with order details (dates, vendors, quantities, discounts) - Evaluate offers from vendors and negotiate better prices - Prepare cost analyses - Maintain updated records of invoices and contracts - Follow up with suppliers, as needed, to confirm or change orders - Liaise with warehouse staff to ensure all products arrive in good condition - Sourcing Material from Oversea (eg. China, Thailand, Korea and Worldwide) for new project. - Apply permit before the product launch to market. - Preparing the necessary documents for import and export involves adhering to the regulations and requirements of different countries and regions. - Managing import and export operation, including manage shipment schedule. - Maintain system stock accuracy. - Manage system BOM System and Stock Assembly for production daily output.

Planning - Responsible for supply chain planning for raw and packaging materials to support production loading. - Data analysis and decision making to support raw material supply and finished goods demand. - Work with production to systematically prioritize and execute production requirements. - Raw and packaging material item-codes creation and BOM updates. - Prepare monthly reports. - Confer with other department and team members to coordinate inventory management activities. Purchase - To source, review and place procurement of material requisition and negotiate the best possible purchase price and supply contract. - To review the quality order prior to/upon delivery with proper delivery order summary. - To handle directly with the vendor, all correspondence concerning purchases, including price adjustments, the return of defective or incorrect materials, purchase order cancellations, and to present claims for shortages and damages. - Liaise and coordinate with forwarding agents with regards to prompts clearance of indent orders and smooth shipment on export orders. - Handling supplier delivery orders and invoices and send to account department on timely manner. - To update and maintain vendor master list. - Maintain complete updated purchasing records and data in system.

I take responsible as below : 1. Sourcing new supplier for better price and negotiate with current supplier for better price. 2. Planning production schedule 3. Prepare production monthly forecast. 4. Ensure supplier are delivered on time. 5. Negotiate with supplier regarding credit term / lead time / credit limit. 6. Create barcode for new item. 7. Key in system production daily report. 8. Check supplier quality when goods arrive. 9. Issuing Purchase Requisition / Purchase Order / Goods Received Note / Purchasing Invoice and remind accounting department to avoid late payment 10. Calculate costing. Be alert when the cost are increase and solve it. 11. Research What customer need and build it. 12. Plan and monitoring manpower arrangement, execution of production plans to ensure timely production and delivery to meet customer’s requirement. 13. Follow up the daily movement of work in process (WIP) and coordinate with various departments to ensure sales priorities are met 14. Check and verify the production records and checklist 15. Review and plan inventory management

Responsibilities: 1) Prepare purchase orders and send copies to suppliers. 2) Data handling. Ensure stock level for prevent out of stock. 3) Review requisition orders in order to verify accuracy and specifications. 4) Sourcing for material and new supplier, liaising with supplier and negotiating the best purchase price to reduce our cost and increase in profit. 5) Responsible for Production planning & material planning. Perform monthly material consumption analysis based on sales forecast. Sourcing for backup plan. 6) Ensure proper filling and tracking of all purchases. 7) Ensure timely delivery of materials for smooth running of production. 8) To handle receiving checking, storing, distributing and recording of goods. 9) Liaise with forwarder on import and export custom clearance. 10) To prepare and follow on shipping invoice, bill of lading, shipping packing list and other task of related to import and export schedule (such as CJ5, Form D and Form E) 11) To coordinate with shipping liner/ freight forwarder for shipment booking and arrange our own Prime Mover to pull in the container. 12) Multitasking in logistic and transport. (Prime Mover controlling and schedule - RPS Transport) 13) Coordinate with shipping agent / forwarder on custom matters and shipment arrangement. 14) Verification of forwarder invoices and submits to account to prepare payment. 15) Communicate with customer to ensure requirements regarding delivery date / time are met. 16) Verify D&D (Demurrage and Detention) if it incur.