Berthin KOALA

1) Administrative - Assist with the administrative procedures of Bibliothèques Sans Frontières in Burkina Faso, particularly those relating to the registration of the organization and its maintenance with the relevant authorities. - Support the preparation, compilation, and updating of mandatory administrative documentation (annual reports, official correspondence, various declarations). - Act as the administrative liaison between BSF and the authorities, in coordination with the Country Representative and the Regional Director for Africa. - Ensure compliance with the legal requirements applicable to international NGOs operating in Burkina Faso. - Work jointly with the Country Representative to ensure the administrative and institutional continuity of BSF in the country. 2) Team support and internal coordination - Support BSF operational teams in Burkina Faso in implementing internal administrative procedures (filing, document preparation, administrative organization). - Alert BSF immediately in the event of administrative, regulatory, or organizational difficulties. - Participate, where relevant, in internal discussions concerning administrative monitoring of the country. 3) Financial support (non-decision-making) - Contribute, in an advisory capacity, to the monitoring of basic financial elements: filing of supporting documents, preparation of documents for headquarters or the regional office, transmission of information. - Facilitate the flow of financial information between the field, the Country Representative, and the Africa regional office. - Assist in the preparation of administrative or financial files required for audits, renewals, or institutional requests.

PORTFOLIO MANAGED: - €2.5M+ annual operational budget across multiple region Burkina Faso - Donor: Netherland Government - 100% compliance with donor regulations and audit requirements - Zero audit observations from external reviews FINANCIAL OPERATIONS & GOVERNANCE: ✅ Strategic financial planning ensuring donor alignment and organizational sustainability ✅ Real-time financial operations oversight with zero compliance breaches ✅ Implementation of strengthened internal control systems (ISO-aligned frameworks) ✅ Budget tracking with consolidated reporting to Netherland Government ✅ Financial dashboard development for executive decision-making COMPLIANCE & AUDIT EXCELLENCE: ✅ Guaranteed 100% compliance with donor requirements ✅ Preparation and management of external audits → zero surprises, zero observations ✅ Monthly financial reporting to donor (on-time delivery record: 100%) ✅ Risk monitoring and preventive recommendation systems LOGISTICS, PROCUREMENT & COST OPTIMIZATION: ✅ Management of procurement activities ensuring full procedural compliance ✅ Supply chain optimization across program implementation areas ✅ Cost efficiency initiatives identifying €180K+ annual savings opportunities ✅ Fleet and asset management for operational continuity CROSS-FUNCTIONAL LEADERSHIP: ✅ Coordination between Finance, Logistics, HR, and Program teams ✅ Administrative oversight ensuring smooth organizational operations ✅ HR support and team management (5+ direct and indirect team members) ✅ Process optimization maintaining operational excellence KEY IMPACT: - €2.5M budget managed with zero donor compliance issues - 100% on-time reporting to Dutch Government - Zero audit observations (external auditors)

PORTFOLIO MANAGED: - $2M+ annual multi-country program budget - Primary Donor: IPPF (International Planned Parenthood Federation) - 10+ team members across 6 countries (Burkina Faso, India, Mali, Niger, Togo and Tunisia) - Strategic consortium finance administrator role FINANCIAL MANAGEMENT & OPTIMIZATION: ✅ Complete financial stewardship of $2M+ IPPF-funded programs ✅ 18% operational cost reduction in 11 months through strategic analysis ✅ Identified 8+ major savings opportunities ($100K+ annual impact) ✅ Supplier portfolio optimization reducing procurement costs by 22% ✅ Budget optimization maintaining program quality while reducing overhead CONTROL SYSTEMS & PROCESS IMPROVEMENT: ✅ Designed and implemented internal control system increasing process efficiency by 40% ✅ Established standardized financial procedures across multi-country operations ✅ Zero audit observations from IPPF external reviews ✅ Real-time expense tracking for 150+ team members with complete transparency DONOR COMPLIANCE & REPORTING: ✅ 100% IPPF compliance maintained across all donor requirements ✅ Monthly financial reports delivered on-time to IPPF ✅ Donor relations management ensuring continued funding and trust ✅ Financial analysis identifying program risks before they materialize STRATEGIC ANALYSIS & RECOMMENDATIONS: ✅ In-depth financial data analysis for decision-making ✅ Budget forecasting working with operational departments ✅ ROI prioritization of savings opportunities ($300K+ identified) ✅ Continuous process improvement recommendations LEADERSHIP & COORDINATION: ✅ Coordination across multi-country operations ensuring financial alignment ✅ Consortium administration for complex funding structures ✅ Team management and financial process training KEY IMPACT: - $2M budget managed with 100% IPPF compliance - 18% cost reduction (11 months) = $360K savings - 40% improvement in financial process efficiency - Zero audit observations

FINANCIAL MANAGEMENT & CONTROLS: ✅ Complete financial operations management ensuring full compliance ✅ Activity budget development with detailed financial forecasting ✅ Continuous financial process monitoring identifying spending risks before escalation ✅ Monthly financial reporting with zero discrepancies ✅ Tax and social security compliance (CNSS returns, withholding taxes) ACCOUNTING & REPORTING: ✅ Financial statement preparation with complete accuracy ✅ Account reconciliation and trial balance management ✅ Invoice verification and payment authorization with audit trail ✅ Supporting documentation organization ensuring audit readiness ✅ Transaction verification (estimates, proformas, invoices, payment vouchers) PROCUREMENT & LOGISTICS EXCELLENCE: ✅ Procurement process management ensuring full procedural compliance ✅ Supplier relationship management and contract negotiation ✅ Materials and equipment inventory management (zero losses) ✅ Equipment surveys and maintenance scheduling ✅ Vehicle fleet management (fuel, maintenance, repairs tracking) HR & TEAM ADMINISTRATION: ✅ HR support including recruitment assistance ✅ Employee documentation and records management ✅ Payroll processing accuracy ✅ Team coordination across departments OPERATIONAL RESULTS: - 100% tax and social security compliance (zero penalties) - Zero procurement deviations (100% procedure compliance) - Zero inventory discrepancies - Timely financial reporting maintained throughout contract period - Smooth operational continuity without administrative gaps

ADMINISTRATIVE EXCELLENCE: ✅ Complete mail management system (reception, sorting, distribution) ✅ Supporting document collection and organization for archiving ✅ Tax compliance management with complete withholding tracking ✅ Tax payment transmission and revenue collection management ✅ CNSS (social security) contribution processing and monitoring FINANCIAL OPERATIONS: ✅ Invoice verification and payment preparation ✅ Activity budget assistance and financial documentation support ✅ Mission order preparation and expense calculations ✅ Bank transfer and check remittance follow-up ✅ Complete financial document audit trail maintenance PROCUREMENT & LOGISTICS: ✅ Equipment and materials procurement management ✅ Inventory surveys and equipment accountability tracking ✅ Vehicle fleet operations (fuel management, maintenance, repairs) ✅ Supply chain support ensuring operational continuity ✅ Complete audit trail for all logistics transactions OPERATIONAL RESULTS: - Zero equipment loss or deterioration - 100% administrative process compliance - Complete financial documentation organization - Smooth operational support for country office - Full IBCR procedure adherence maintained

BUDGET & FINANCIAL PLANNING: ✅ Activity budget setup ensuring accurate financial planning ✅ Supporting documentation preparation and maintenance ✅ Budget verification identifying over/under-spending risks ✅ Budget revision management and contract rephasing ✅ Funds movement tracking with complete audit trail FINANCIAL CONTROLS & SYSTEMS: ✅ Implementation of internal expenditure control system ✅ Odoo accounting system management and data validation ✅ Complete financial document processing with verification ✅ Contradictory review of accounting documents ensuring accuracy ✅ Systematic validation of entries in financial system PROCUREMENT & LOGISTICS: ✅ Equipment and materials ordering and procurement ✅ International supplier relationship management ✅ Customs clearance and goods movement tracking at airport ✅ Complete procurement audit trail maintenance ✅ Supplier documentation and payment processing KEY IMPACT: - Zero Odoo system discrepancies during tenure - 100% budget verification accuracy - Complete procurement audit trail maintained - Successful contract execution without delays - All financial documents properly processed and validated

AUDIT COORDINATION & EXECUTION: ✅ External audit coordination and management ✅ Audit assignment execution with comprehensive scope ✅ Complete financial audit trail review and verification ✅ Accounting document verification and analysis ✅ Pre-audit preparation ensuring audit readiness FINANCIAL & OPERATIONAL ASSESSMENT: ✅ In-depth financial process evaluation ✅ Operational process assessment and analysis ✅ Systemic process review identifying improvement opportunities ✅ Risk identification and mitigation recommendations ✅ Internal control framework evaluation COMPLIANCE & STANDARDS MANAGEMENT: ✅ Partner organization standards compliance review ✅ Regulatory requirements monitoring and verification ✅ Governance framework assessment ✅ Compliance recommendations for improvement STRATEGIC RECOMMENDATIONS: ✅ Risk management improvement proposals ✅ Financial procedure strengthening recommendations ✅ Control system enhancement suggestions ✅ Organizational practice continuous improvement ✅ Executive-level reporting with clear findings and recommendations PARTNER IMPACT: - Multiple organizations audited with improvement recommendations - Strengthened compliance frameworks across partnerships - Enhanced risk management capabilities - Improved organizational governance

AUDIT MANAGEMENT & EXECUTION: ✅ Internal and external audit coordination and execution ✅ Complete audit assignment management and reporting ✅ Financial document verification and trial balance review ✅ General ledger analysis and supporting document verification ✅ Pre-audit coordination ensuring external audit readiness POLICY & CONTROLS IMPLEMENTATION: ✅ Policy, procedure and control implementation at partner level ✅ Internal monitoring and continuous application verification ✅ Control system effectiveness evaluation ✅ Compliance monitoring ensuring adherence to established frameworks ✅ Risk management system implementation and monitoring FINANCIAL AUDIT EXCELLENCE: ✅ Spot checks on all financial operations ✅ Complete transaction verification and documentation ✅ General ledger and trial balance analysis ✅ Supporting document audit trail verification ✅ Zero-error financial reporting STRATEGIC RECOMMENDATIONS: ✅ Risk management improvement strategies ✅ Financial procedure strengthening initiatives ✅ Control framework enhancement recommendations ✅ Internal audit finding presentation to leadership ✅ Governance improvement proposals STAKEHOLDER REPORTING: ✅ Detailed audit reports for executive leadership ✅ Clear presentation of financial situation and risks ✅ Actionable recommendations for continuous improvement ✅ Multi-stakeholder communication on audit findings KEY IMPACT (3+ years): - Multiple organizations with strengthened compliance - Robust risk management frameworks implemented - Enhanced internal control systems - Improved financial governance across partnerships - Zero audit findings from external reviews