Kareen Cabaneros, GPHR

*Managed and handles ARIBA SAP – Contract Management System • Drafting commercial agreement (Standard / Non-standard) • Reviewing variety of contracts and Serve as focal point to any contractual matters / Act as contractual “middleman” between vendors & ensuring timely review and approval / reconciliation of variations. • Review contract estimates, including proposed materials, production costs, etc. and determine whether they seem reasonable and accurate in all type of services and requirements. • Work with the governmental compliance as required, Finance and different departments to coordinate contractual requirements and dispute. • Perform close out of contracts and finalize outstanding contract issues • Analyze contracts to ensure they comply with UAE laws and regulations • Review project documents to ensure proper contracting terms and conditions, including subcontracts, master service agreements, task orders, non-disclosure agreements • Handles client concerns in the contract or any legal notifications received to discuss as per contract clauses. • Ensure contract compliance, generation of progress schedules, supporting documents in a timely manner. • Maintaining Document contracting process, workflows, create checklists, templates and forms to support proper execution of contracts, maintain thorough and traceable records of contract documents

FM Contracts Administrator/ Procurement Officer • Reviewing drafted contract in line with legal advice: Comprehensive & None Comprehensive contracts • Preparing MIS Report for all contracts with PPT presentation • Initiating negotiation from the vendor, appraisals(approvals), PR & PO creations etc. • Worked on cost savings upon renewal & actual expense of contracts • Work with the governmental compliance as required, Finance to coordinate contractual requirements and payments. • Ensure that signed contracts are communicated to all relevant parties to provide contract visibility and awareness, interpretation to support implementation up to execution. • Ensure end of contract, cancellation, extension or renewal. • Negotiate pricing contracts with subcontractors and suppliers • Handles LPO creation, SAP payment bookings and change order requests • Coordinates with supervisors & engineers related to work execution updates

HR / Administration. Officer Responsibilities: • Manage 11i and 12i HRMS – Oracle Module (attendance & Payroll) • Provide current and prospective employees with information about policies, job duties, working conditions, wages, and opportunities for promotion and employee benefits. • Independently maintain and update administrative policies and processes related to company policies in line with UAE Labour Law • Screening, shortlisting candidate and conducting initial/final interview/visa processing till joining • Conduct Job Evaluation when the scope and responsibilities of a job, changes • Preparing payroll sheet for all the maintenance and office staff. • Initiate and monitor visa processing which includes renewals and cancellation • Manage Oracle system – EAM Module, including receiving work request, security & expectations. • Creating and assigning work orders, entering system data, and providing the overall system administration. • Coordinates with operation for the inspection checklist for Planned Preventive Maintenance and accordingly schedule preventative maintenance.

• Serves as secretary of the board for Home Owners Association • Verifies and maintaining current and accurate systems data to include tenant total rent, property information sheets, tenant’s information sheet, site plans, availability list spreadsheets, move in/out notices, etc. • Generates property inspection reports with masters list for Property Managers to review in weekly basis. • Contribute in identifying all capital requirements & Initiate snagging list for the new and vacated properties • Maintaining the rent journal, delivery of renewal letters and notices, maintain parking lists. • Maintaining inventory list indicating tenant and rental particulars to determine what availabilities are outstanding and requires follow-up. • Organizing and attending meetings, and ensuring the manager is well-prepared for meetings • Ensure efficient service delivery to customers focusing on accuracy, timeliness and responsiveness. • Ensure accurate takeoffs to ensure budgets are accurate • Collection of time sheets, invoices and personnel expenses from employees on monthly basis. • Preparing and monitoring attendance for all maintenance staff and office staff for payroll • Purchasing Officer for office and maintenance supply, • Key custodian for the entire building.

 Contact the developer regarding the latest projects, availability list, and other sales requirements  Provide the sales agents the complete details about their sales requirements.  Make sure that all the client’s records are complete and properly recorded.  Responsible to follow up the contracts and the pending receipts from the developer.  Make sure that the system is updated, all the information will available upon request  Deal with other real estate agents in terms of resale and rental properties.  Responsible to send the contracts, receipts, brochures, and other correspondence by courier to our clients.  Edits and proofreads documents to ensure accuracy,  Handles confidential data, coordinating with sales agents,  Preparing for the newspaper ads, Organizing expose  Handle the purchase of office supplies  Attend phone calls and Performs other duties as assigned  Establishes, maintains, processes and update files, records, certificates and other documents,