Karen Angela Ponce

Serve as Accountant—functioning primarily in a bookkeeping and operational support capacity—while concurrently managing purchasing and shipping responsibilities, driving process improvements and ensuring cross-departmental efficiency. Core Accounting Responsibilities - Managed accounts receivable and billing, reducing payment delinquencies through timely invoicing and follow-ups - Handled accounts payable with a 15-day payment cycle, and reducing aged payables - Posted journal entries, reconciled general ledgers and bank accounts, and prepared payroll Concurrent Responsibilities: Purchasing & Shipping - Revamped purchasing workflows, standardizing documentation and approval processes across departments - Researched and accredited new vendors, negotiated contracts, and diversified the supplier base - Managed order entry and performed three-way match validation to ensure accuracy and process product returns when needed - Prepared commercial invoices, packing lists, and export declarations, ensuring 100% compliance with shipping protocols - Coordinated with freight forwarders to plan shipments, resolve issues, and ensure on-time delivery - Expanded freight-forwarder network by accrediting two new partners to improve rates and service levels

Oversaw B2B warehouse operations for wholesale transactions with local businesses. Strengthened skills in inventory control, team coordination, and operational efficiency. Key Achievements: - Streamlined receiving and dispatch workflows for a startup warehouse, boosting efficiency and reducing costs - Led and supported a warehouse team to consistently achieve 90–95% service levels - Maintained optimal stock levels to minimize backorders and improve customer satisfaction - Coordinated logistics with clients and 3PLs, ensuring real-time order updates - Enforced safety protocols to maintain a compliant and secure work environment

This role introduced me to the dynamic world of supply chain operations. I collaborated with multiple business units, which sharpened my analytical thinking, communication, and problem-solving skills. Key Achievements & Responsibilities: - Conducted monthly cycle counts to maintain zero-variance inventory records - Reduced freight costs by 70% while improving service levels to 90% by sourcing local suppliers and optimizing warehouse protocols - Supported the transition from manual to electronic requisitions by assisting the lead project team, helping streamline procurement workflows and reduce lead times to 3 days (provincial) and 1 week (nationwide) - Monitored and safeguarded fixed assets across departments, ensuring accountability and accurate reporting - Managed Goods Receipt, Goods Issuance, Inventory Monitoring, and Report Analysis using SAP ERP

Supported monthly financial reporting by collaborating with cross-functional teams. Developed strong foundations in accounting ethics, accuracy, and teamwork. Key Responsibilities: - Recorded daily sales and prepared journal entries - Reconciled general ledger accounts and resolved discrepancies - Verified disbursement documents for compliance - Reviewed aging reports for customer/vendor accounts - Conducted cycle counts and inventory audits