julia reina

* Input purchase order and sales order information into MRP system (Royal IV). * Ensure the accuracy of customer product configuration matrices and generate invoices based on purchase orders. * Maintain records and files for open and closed customer orders within an organized system that is easily accessible. * Assisting the contracts manager with the preparation & negotiation of commercial proposals. * Providing the customer with spares & rework quotations. * Providing support to the Accounting group for intercompany billing and assisting with A/R collections as required. * Processing sales orders & issue invoices for intercompany orders. * Providing AOG/Product Support services to the customer with the support of program management as required. * Assisting the contracts manager with sales forecasting & tracking.

* Customer file setup, memos, travel arrangement, expense reports, project binders, shippers, supply closet, phone call pick up and order catering for flights and in-house for customers. * Customer Milestone Updates Report * WCR(Work Changed Request) Process and ran meeting twice a week for WCR process. * Corridor Work Orders * Red Zone Specifications Report * Quarterly Delivery Schedule Report Updates * Additional Job Duties provided by Site Lead

* Provided logistics support for meetings and visits (arranged for car rentals, meeting rooms, schedule interviews, arrange catering etc.) * Responsible for purchasing and order raw material, production equipment and creating PO for anything that was necessary to purchase for the plant. * Negotiate Freight Rates and contact freight carriers for daily pick ups * Responsible for processing and approving sales orders for customers * Responsible for Safety Program and administration (update and maintain safety binders) * Accounts Payable/Accounts Receivable processing, Code Invoices, journal entries, balance debit and credits and bank statement reconciliation. Analyzed incoming orders, invoices and payment data. * Processed expense reports for plant manager and sales representatives as necessary. * Processed daily reports: Ship not invoice report, unconfirmed shipments report and end of day production report. * Take monthly inventory (enter in the system and post). * Maintain savings bonds program

As the Assistant Administrative Analyst, my primary duties include monitoring fuel program operations transactions, fuel invoice processing and recordation, analyzing fuel and UST (Underground Storage Tank) program expenditures, resolving customer issues with the EJ Ward and M4 fuel system, and preparing fuel tax and permit documentation.