julia layzell

executive assistant to deputy vice-chancellor pvc and dean

About

A dedicated and practical Executive Assistant with extensive multi-sector experience. A flexible and proactive individual with a wealth of administrative knowledge, possessing strong interpersonal, communication and organizational skills. Proficient in building and maintaining key relationships at all levels across the business and with key stakeholders. Able to adapt to changing priorities quickly and professionally whilst effectively translating requirements and overseeing all requests through to completion. An independent, creative thinker and a supportive team member experienced in maintaining discretion and confidentiality.

Country

united kingdom

City

london

Industry

higher education

Skill

event management, microsoft office, time management, teamwork, editing, administration, higher education, budget monitoring, research, implementation of administrative processes, event planning, strong it skills, strong organisational and prioritisation skills, public speaking, staff management, mentoring, qualitative research, office management, microsoft word, training, web management, proofreading, project management, marketing communications, interpersonal skills, diary and travel management

Experience

executive assistant to deputy vice-chancellor pvc and dean

university of east london

2017-9 - Present · 9 yrs 1 mo

executive assistant and project coordinator to executive dean and associate dean

university of east london

2014-9 - 2017-9 · 3 yrs 1 mo

office manager and executive assistant to maritime managing director

informa

2002-9 - 2009-11 · 7 yrs 3 mos

personal assistant to editor of lloyd's list newspaper

informa

2000-9 - 2002-9 · 2 yrs 1 mo

Planned and organised diaries for senior team arranging both internal and external meetings. Effectively managed emails, travel arrangements and timely dissemination of reports, minutes and presentations. Responsible for coordinating all financial requests within the department including invoices, expenses, purchase orders, sales invoices, subscriptions, ordering stationery and ensuring all records of expenditure against delegated budgets were accurately maintained. Maintained accurate HR files and prepared salary, bonus, profit share documentation and coordinated timely completion of the appraisal process, whilst adhering to all security protocols and confidentiality. Produced incisive and thoughtful articles published in industry-leading Lloyds List Newspaper distributed to the insurance market.

personal assistant to marketing director

marsh insurance group

1998-6 - 2000-9 · 2 yrs 4 mos

Provided key administrative support coordinating emails, calendars and travel arrangements for the management team. Efficiently prepared and distributed reports, minutes and presentations, ensuring clear and detailed communication across all relevant teams. Managed internal and external inquiries from clients, key stakeholders and staff, providing information and referrals as required and resolving queries through to resolution. Responsible for sourcing and procuring office equipment and stationery, building strong relationships with vendors and demonstrating strong communication and negotiation skills. Coordinated multiple and diverse projects, whilst also organising promotional events, invitations, entertainment and venue hire.

executive officer and project coodinator

university of east london

2010-1 - 2014-9 · 4 yrs 9 mos

executive assistant to marketing director

sedgwick

1996-5 - 1998-6 · 2 yrs 2 mos

Responsible for email and calendar management, planning and prioritising activities and managing all requests through to completion. Prepared documentation for various meetings and coordinated the timely dissemination of reports, minutes and presentations. Managed invoicing activities and maintained all digital records and databases with accuracy and attention to detail. Responsible for organising temporary staff cover, ensuring operational effectiveness and maintaining staff attendance records. Organised travel and accommodation arrangements for candidates attending induction courses from both the UK and overseas. Provided key assistance for the business in attaining Business Excellence ‘Sedgwick in the Community’ for the British Quality Foundation.