Judy Jean-Michel

Manage purchase orders (POs), to ensure timely delivery of goods. Coordinate with vendors, partner closely with the warehouse and operations team to ensure the smooth flow of materials for accurate inventory.

Communicate with vendors to obtain invoices and statements for processing. Utilize SAP to research and analyze the status of invoices, ensuring accurate and timely processing. Review invoices for proper documentation, approval, and compliance before entering into the system for payment. Maintain and organize reports, spreadsheets, and files for efficient tracking of invoices and financial records. Coordinate with internal resources to ensure that invoices are processed in a timely manner and address any discrepancies. Process high-volume invoices and credit/debit memos in the SAP system, ensuring accuracy and completeness. Manage and execute special projects as assigned, contributing to process improvements and efficiency.

Ensured data integrity of mass product setups. Performed massive uploads of 35K item setups via macro express. Created macro scripts to run data maintenance. Made continuous improvements to boost utilization and efficiency. Trained new international team members via zoom meetings on system usage and item setup governance. Led tier meetings with peers. Collaborated with product managers, purchasing department and inventory on item statuses. Maintain vendor relationships to promptly address item requests ensuring customer satisfaction.  Utilized Salesforce as a query platform, handling CCTV and networking category part setup requests.  Processed SQL queries, converting data to Excel and using V-lookups to determine new items to be loaded.  Leveraged Macro Express and Excel to preform mass changes to minimize incoming requests.  Lowered individual internal requests by 40%.  Fulfilled 300 parts requests daily from aggregate sales department.  Reduced the manual setup time for a KIT from 2-3 minutes to 20 seconds via macro express.

Reviewed, amended, and submitted purchase orders to supplier vendors. Reconciled Honeywell to ADI system reports involving open orders. Partnered with vendors on obtaining inventory, shipping, and cancellation statuses. Maintain a fluid workflow to expedite order fulfillment time guaranteeing customer satisfaction.  Analyzed item holdups in cue to prioritize and focused on the number of regional POs managed daily.  Reconciled open orders to reduce the number of aging purchase orders and report on fulfillment issues.  Worked in close liaison with vendors to expedite order fulfillment for our valued customers  Won the Customer Service Excellence Award.  Increased customer satisfaction based on customer feedback surveys.

• Expedited status reporting of open orders through email and vendor communication. • Collaborated with purchasing department to ensure timely order fulfillment. • Assisted Inventory Department with other adminstrative requests.

Executed invoice-to-purchase-order matching, coding, and data entry for accounts payable. Ran weekly summary and disbursement reports. Drafted invoices to PO matching, G/L coding and data entry into MAS90 accounts payable system. Worked on drop-ship orders and returned-merchandise authorizations. Ensure check runs and vendor payments are distributed in a timely fashion.  Reviewed aging reports to show invoice due dates.  Assisted in month-end closing by running weekly summary reports.  Selected invoices to be paid based on owner approval from aging report.  All vendors were paid and distributed on time.

Advised building owners regarding apartment rent registrations, major capital improvements, and calculations for rent increases based on NYS Div of Housing guidelines. Completed annual rent registration for landlords in compliance with New York State regulations. Filled out owner application forms online to restore rent to vacant apartments. Prevent building owners and landlords from incurring New York State regulation violations around rent increases.  Met with clients to formulate a strategy and collect information necessary to register apartments.  Completed registration forms and submitted copies to the owner, tenant, and New York State.  Formulated and executed a strategy advising clients on rent increase requirements, policies, and legal entitlements.  Ensured clients maintained adherence to New York State regulations and guidelines.

- Increase member use of dental services by performing large volume of calls - Input comments into Co. data system via ORACLE and follow up with members where appointments are scheduled

- Timely processed sales orders for major cosmetic companies, from inception of request to shipping of materials. - Provided support to company in Trade Show representation at the Javits Convention Center

- Performed three-way matching, coding, and data entry of accounts payable - Ran weekly and monthly aging reports, reconciling to general ledger - Processed medical contractors payments - Daily preparation of deposit slips and accounts receivable entry and posting to accounts - Adhered to HIPPA rules and regulations. - MS Dynamics GP

- Audited accounts payable for payment processing. - Recorded coding, entering, and disbursement of vouchers for all localities and subsidiaries. - Processed all employee T&E reports including reconciliation of corporate credit card accounts. - Executed 1099 for independent contractors. - Handled special projects as assigned.