Jovelle Buo, Assoc CIPD

Ensure that the company complies with the ADGM Registration Authority rules and regulations. Maintain up-to-date knowledge of ADGM Companies Regulations. Monitor statutory deadlines (annual filings, renewals, etc.) Ensure adherence to internal governance policies. Update register of shareholders and create share certificates. Update register of directors and shareholders. Prepare Board packs, attend Board Meetings and record minutes for Board approval. Attend and record AGM's if need be. Ensure regulatory and statutory filings are submitted on a timely manner. Point of contact between the Shareholders, Directors and the Management .

Oversee the hiring, onboarding and offboarding processes for employees and maintain employee records and ensure compliance with ADGM labor laws and company policies. Manage payroll administration, ensuring accurate and timely payments. Coordinate with the Global HR team on HR strategies, policy updates, and support. Address employee relations issues and provide guidance on HR policies. Assist with performance management and employee development initiatives. Ensure smooth daily office operations, including managing supplies, equipment, and maintenance. Serve as the first point of contact for visitors, vendors, and other external parties. Organize office meetings, events, and other activities and assist with managing office budgets and expenses. Oversee health and safety protocols within the office. Coordination and pre-meeting follow-up with respect to board meetings and general assembly meetings of the shareholders of the company. Participating in board and committee meetings and preparation of the agendas, the minutes, and follow-up on their implementation. Ensuring compliance with respect to corporate governance obligations, including but not limited to maintaining and updating the corporate governance framework documents. Organizing and maintaining statutory/regulatory company registers, records and other documents

Manage all office HR related concerns, e.g. recruitment, work permit processing, onboarding, offboarding, employee development and lead the administrative department. Create, implement and conduct HR strategy in line with company's objectives. Coordinate employee orientation and regularly following their evolution. Manage employee annual performance and provide guidance to managers on employee performance. Ensure implementation of the company's personnel policy and rulebook. Handle the recruitment of the company both local office and group level. Process monthly payroll and ensure attendance/absences are properly documented. Plan and organize monthly and quarterly team activities. Keep familiarity with ADGM Labour Law and UAE Labour Law.

Assist with the day to day operations of the HR and offer clerical support to the HR Executive. Compile and update employee records along with dealing employee requests regarding HR related issues. Manage the administrative related matters in the entire company. Handle workplace emergency management. Assist finance department and provide relevant payroll records of employees such as leave of absence, work schedules, sick days. General office management such as ensuring sufficient stock of all office materials and pantry supplies. Handle incoming calls, arrange meetings and guest greeting. Participate in HR projects.

Handle the recruitment plans and staffing, from legalization of the overseas recruitment until the onboarding of the candidates to the employers. Ensure that all documentation required by the government where the candidates are hired from and/or will be stationed to is duly approved/stamped by the embassy and ministry. Provide day to day support to managers. Organize personnel records electronically and physically. General office management tasks

Facilities accurate and timely delivery of employer contributions and employee payroll hence plan administrators and salary releases. Completes records reporting and other documentation required by the government and provider rules, regulation and policies.