josphat wambugu

Establishing organization needs through biweekly inventory matrix analysis • Evaluate vendor’s quotation to ensure that they are in line with the technical and commercial specifications required • Ensure that the import procedures are in line with the country as well as international trade regulations, policies and procedures • In charge of daily operational purchasing needs such as planning, issuing and following up on Purchase Orders delivery and shipment schedules • Resolve supply, quality, service and invoicing issues with vendors • Responsible for handling all necessary documentations from Import Declaration Form to clearing through agents. • Maintaining complete database of all clients including location, key persons, purchase policy, payments terms required, quality & price. • Responsible for implementing internal procurement strategies to cater to high delivery and short lead time requirements • Obtain and negotiate the best pricing with suppliers • Ensure secure, efficient and cost effective clearing services with favourable commercial terms from the pre-qualified suppliers • Liaise with suppliers and relevant internal departments and customers to ensure effective smooth flow of procurement function • Contracting service providers like Clearing & Forwarding Agents,

• Reporting on break-even point by products, work centers and factories. • Reports on margins by product and division • Report on periodic variances and their causes focusing in particular on spending variances • Analyzing of capital budget requests. • Perform cost accumulation tasks as a member of target costing group. • Conduct ongoing process constraint analysis. • Creating and reviewing the controls needed for data accumulation and reporting systems • Coordinate monthly and cycle inventory counts, investigate variances and resolve issues • Review standard cost and actual cost for inaccuracies and update standard costs in bill of materials. • Validate cost of goods sold as part of end month close • Accumulate and apply overheads as required by GAAP • Work with material review board to locate and dispose of obsolete inventory. • Assist in internal and external audits and maintain effective control systems ensuring full compliance with Corporate Policy. • Computing taxes owed, preparing tax returns, and ensure prompt payment and compliance with taxation legislation, • Part of the team that prepares reports, budgets, business plans and financial statements.

• Supervising and organizing monthly stock take and generating stock take variance reports using SAP-ERP Advanced System. • Monthly reconciliation of stock General ledgers, stock usage general ledgers and cost centers review and performing monthly trend on the same. • Reconciliation of book and physical stock balances for Green and Re-dried tobacco, engineering spares, packaging materials, construction materials ,fuels, office and printing stationaries • Reconciling motor-vehicle and motor-cycle assets’ register of more than 700 items, supervising fixed asset count and reconciling the same to the smart asset register. • Preparation of monthly management reports i.e. Receipts/usage trends, analysis Motor Vehicle/cycles machines expenses summaries, variance trends, aging LPO’s and IPR’s, etc. • Training and supervision of store keepers and clerks and providing direction where necessary. • Participate in Inventory usage budgeting and budgetary variance check. • Posting of BOM for fabricated materials in SAP and preforming monthly reports on the same. • Ensure that the system of internal controls is adhered to always as pertains to materials management.

• Posting data in the system using BAAN ERP system • Daily sales, receipts and banking reconciliations(DSR’S) • Customers and suppliers aging analysis and reconciliation and ensuring suppliers cheques/transfers are timely made • Ensure selection for payment of all invoices at the branch same day on receiving them • Timely preparation of Casual wages and Essential Services payment and cheque follow ups • Performing weekly stocks cycle count and monthly stock take, performing stock valuation, generating stock variances and instigating the variances on the same • Attending monthly variance analysis sessions with management for variance explanations and brainstorming for the way forward to prevent reoccurrence • Performing end month interplant reconciliation • Ensuring daily stocks movement for raw materials, engineering spares, finished goods and packing materials are maintained on daily basis and tie to Baan stocks • Monthly reconciliation of inland transport provision, other stocks provisions, interplant and price variance general ledge • Maintain petty cash on imprest basis and ensuring temporary staffs are paid on time.

 Posting data in the system using Sage Accounting Package.  Bank and cash reconciliations.  Preparing and updating of fixed assets registers.  Reconciling of accounts payable and accounts receivables.  Sales order processing, invoice and credit notes preparation  Preparing certificates of analysis and targets achieved.  Performing monthly stock taking and reconciling the variances  Preparing PAYE, NSSF, NHIF and Withholding tax returns