jessica sanchez

* Gathering office supply requests, placing supply orders, managing inventory or office supplies, and distributing supplies upon arrival * Managing registration and memberships with professional organizations * Organizing and filing documents * Interfacing with building management * Processes incoming and outgoing mail, courier packages and other shipments * Event coordination and planning * Greeting guests * New hire orientation

* Answer phone calls and transferring to appropriate office * Inventory for office supplies/equipment * Scanning and filing both server and filing room * Setting up meeting room (reminders were sent out via email) * Approving invoices and proposals by the proper project manager and superintendent * Assist the administrator director and assistant with account payable/receivables, business license and employee hire documentation * Purchase Orders: Making sure to get PO’s (credit card purchases & accounts)

* Organize, attend and facilitate in-person and over the phone project meetings with Kapsch customers, subcontractors and internal staff including preparation of meeting agendas and meeting minutes * Generate and submit project reporting, including monthly reports, Action Item Lists, and all required regulatory compliance reports (Navision) * Monitor schedules and provide notice of upcoming milestones and due dates * Manage project documentation including version control, management of file and archiving systems (Sharepoint and others) * Maintain internal tracking mechanisms, both financial and labor or labor utilization, for projects and provide tracking against forecasts * Providing purchasing support; generating and tracking purchase requests and expediting where required for both project and overhead expenditures * Deal with incoming bills and invoices in coordination with the Project Managers and Accounting for multiple projects * Support Project Managers in time recording views