Jessica Fontaine

• Coordinating the executives’ daily schedule and deliverables • Managing confidential documents with sensitive employee/account/client specific data on behalf of executive office • Organizing key internal and external meetings, including preparation and distribution of meeting materials and booking and staging meeting rooms • Proactively carry out administrative tasks such as creation of presentations, creation of reports, correspondence, and communications • Lead staff in-office and engagement efforts such as organizing happy hours, coordinating retirement and promotion celebrations, and customizing the supply rooms per staff preferences

• Manage a portfolio of 28 university clients including all institution-types, geographies, and student demographics • Present custom, data-driven recommendations to executive level committees • Manipulate public and private datasets with professional attention and accuracy • Data check and copyedit researcher work

Roles and Responsibilities Executive Support: • Manage and maintain the President’s calendar and the Chief Operating Officer’s calendar by arranging a high volume of internal and external meetings. Provide both “gatekeeper” and “gateway” role to ensure the executives’ schedules are followed and respected • Develop complex travel itineraries, coordinating and managing flight, train and hotel reservations • Prepare expense reports • Provide drafting, editing, and formatting support for correspondence and internal and external communications materials. Send communications on behalf of the President to Living Cities Board and membership Meeting Support: • Support the development and production of meeting materials and coordinate logistics for special events • Take minutes and prepare summaries of meetings and conferences organized by the President Board Support • Schedule Board meetings and committees (executive, finance, governance) and task forces; • Manage the production of board books • Attend Board Meetings, take minutes, oversee catering and IT support Qualifications: • Excellent writing, verbal, analytical, and skills • Strong customer service orientation • Excellent organizational skills, time management skills and attention to detail, to include anticipating needs and being proactive; • Displays high degree of professionalism in order to maintain confidential information, deal with people tactfully, and help establish strong relationships and positive communication • Adaptive to internal processes and change, delays, or unexpected events • Demonstrated approach to problem-solving, proactively seeking out opportunities and solutions • Energy; ability to take initiative and work independently, yet also effectively as part of a small team. • Strong project management skills to track multiple concurrent projects and follow-through with senior management as required, keeping deliverables and deadlines on track to successful completion

Dean Support - Directs planning and implementation of all student events and activities assigned to the M.D. students - Provides administrative oversight concerning student organizations and events - Develops and organizes event and meeting material - Drafts, revises, and edits documents for conduct proceedings, recommendation letters, press releases - Serves as representative, ambassador, and/or spokesperson for student interests at Deans meeting - Coordinates student functions and dean meetings Budgeting - Forecasts, records, and submits event budgets Advising & Supervising - Serves as advisor for class councils and graduate medical student organizations - Designs surveys and collects and categorizes feedback for curriculum committee Student Affairs - Designed, organized, and managed the logistics and the creation, editing, and production of program materials for the week-long medical school orientation for 180 incoming students - Assembled a student committee, coordinated with departments, and hosted a full day of lectures and concurrent sessions for 600 medical students and guests every other spring Fundraising - Coordinated for the Healing Clinic’s (student-run, nonprofit, free clinic) 5K, Auction, and Casino events that bring in approximately $25,000 per event; Along with other, smaller events, these exceed the annual operating costs of the clinic Curriculum - Developed a three day project to expose the first year class to Public Policy issues - AIDS presentation at the White House (fall 2014) - Eliminating Childhood Asthma with NIH structured grant proposals (spring 2015)

Specializing in Higher Education and Education Policy