jenny 茅

be responsible for all function of back office. HR:Plan recruiting process and method according to budget and position in scheduled time with the 3rd. party.Collect and filter resumes of candidates from vender or website.Have recruiting meeting with general manager to focus on key candidates.first contact with candidates by phone to preview their intention and character.Send interview requests to candidate.Join final interview with manager to make decision on the aspect of company culture and candidates ‘personality. preparation of on-board/ orientationReview with manager after employee on-board 30 days and celebrate after probation Management of absence, arrangement of welfare. Execute process of dismission as resignation or firing.  Administration: Relocation of office/ innovation/ termination pervious leasing contract/purchase furniture/maintenance of office equipment and facility Registration for RO/ license renewal/ leasing contract renewal license renewal/ annual audit Finance: Tax registration Monthly report for bank and cash flow and file all finical support. monthly office expense report for tax declaration. Audit reimbursement of employee.   Personal assistant for legal representative and marketing: Foreigner working permit Company marketing preparation.

1. office administration (recruiting new employee with limited budget, using current resource to approach talent, collect abundant resumes and filter, make preview call and arrange interview, liaison with the 3rd. party for employee’s on-boarding or dismission) 2. 20%office management (relocation, decoration, lease contract, facility maintenance, liaison with the 3rd. Party for IT service or travel agent) 3. 20% Financial work. Monthly bank and cash record. Seasonally expense report. forecast of monthly budget. manage employee’s reimbursement 4. 20% importing and 20% exporting for order follow up. (Sourcing, negotiation, association with supplier, Inspection, Delivery time, payment tracing, shipping document) 5. Work on shoes and wine project 6. organize team building for employee, once a year for oversea trip. 7. arrange CEO's Chinese trip agenda. (Meeting, visiting customer, store visiting, and hotel reservation as well as flight booking) 8. arrange casual business trip for key foreigner customer, half business and half tour. (Hotel, flight, guide, car renting)

Import process, customs clearance and domestic logistics of our products: - Coordination with the office in Macau and eventually with the back office in Portugal; - Coordination of all suppliers in Mainland China. CRM (customer relationship management) and Marketing support: - Support to our customers in the whole wine import and distribution process of wines; - Marketing support in online sales and online promotion of our products, such as weibo, wechat and others; - Support in Fairs Participation for the promotion of our wines. Accounting and Administrative tasks related to the daily function of the office such as: - Manage the monthly expense budget, manage the cash flows and petty cash; - Manage the relation with the banks and other outsourced entities (accounting, import broker and etc.)- liaison with labor dispatching company for employee’s salary and welfare. Provide the monthly accounting maps and verify all monthly movements; - Management control: forecast, budgeting, reporting and stocks; - Identification of best practices and procedures to be implemented in the office; - Articulation with all suppliers; - Office daily management.

-Using ERP system to follow up the schedule of producing, and arranging shipment according to leading time. -Control exporting process (booking, truck service, custom clearance, ENS cut-off, shipping document). -Control importing process (booking, truck service, custom clearance, ENS cut-off, shipping document). -Prepare relative tax refund document. -Issuing document for HK business and record all financial information. -Claiming usage of payment in SAFE. -Associating with broker and collect the quotation for comparison & analyzing.

-confirm the delivery date with suppliers and arrange the shipment. -do the benchmark for ocean freight and local charge from forwarders and find the most economical way of consolidation. -Liaison with agent for employee’s labor contract, custom clearance, loading container and truck service. -financial support. -controlling the account receivable and account payable/report the exchanging information to SAFE -preparing tax rebating documents and FA.

-purchasing from oversea headquarter.  -Processing all the import and export issue. -control the delivery time.  -Controlling the stock level. -providing product information to client and give instruction of product