jenny guerra

* Coded invoices to ensure accuracy of accounts payable and expense records * Verified compliance of transactions matched financial policies and procedures * Manually prepared vendor checks * Maintained updated vendor files and file numbers * Distributed monthly financial reports * Prepared journal entries * Oversaw Account Receivable accounts * Analyzed, researched, and reconciled vendor statements, invoices, payments, and credit memos to ensure the accuracy of accounts payable processes * Reconciled balance sheets, Management Status Reports, and general ledger accounts on a weekly; monthly; and quarterly basis * Set up accruals for monthly Advertising Budget

* Checked and audited timekeeping records to process payroll * Created, tracked, and processed invoices to clients * Generated forms through Excel for inspection reports * Constructed files for new shipment arrivals * Visually inspected pipe material for damages * Communicated with clients via email to send reports, updates, etc

* Planned fundraisers, local concerts, and community events * Processed production orders * Wrote and translated scripts for special events from Spanish to English * Organized and maintained files and promotional items * Greeted clients and directed them to appropriate person or office * Assisted in the coordination of Premios Texas, Austin’s largest concert in the Spanish community * Researched blogs and other businesses that relate to Univision and News

* Promoted businesses and solicited potential accounts for the hotel through telephone calls * Maintained client databases * Compiled weekly updated reports and summaries of assigned project progress * Participated at assigned hotel-related meetings and events

* Answered incoming calls, organized office activities, prepared mailings and correspondence * Assisted new hires with verification of employment * Set-up Alpha/numerical filing, maintained records and databases in secure confidential filing system

* Assisted with the production of proposals for contracts with the City and private companies * Formatted, proofread, and edited contracts * proposals * resumes * and legal documents * Scheduled meetings and sponsorship events on company calendar * Maintained marketing distribution contact list * Reconciled and ordered department inventory on a monthly basis * Received department’s expense report and verified receipts for expenses * Coordinated social events and company meetings

* Utilized Monarch Pro system to generate production order for business cards, envelopes, and letterheads for departments * Archived completed projects and vendor files * Hand delivered project to customers by campus mail or campus electric vehicle. * Obtained feedback from customers throughout pre- and post production.