Jasmine Gray

⭕ I represented the NBS in interactions with central management and service offices to address key administrative and management requirements and challenges. I also, implement and evaluate NIH Business Systems (NBS) administrative activities to optimize operational efficiency and drive management improvements. Whereas, I monitor and track progress in budgetary and contractual matters, providing timely estimates and reports on meeting established milestones and deadlines for assignments, projects, and tasks ➤ Head budgetary and contractual administrative operations, including processing vouchers and overseeing purchases of goods and services. ➤ Advised stakeholders on budget, program management, contracting, and administrative analysis, delivering expert consulting guidance to facilitate decision-making processes. ➤ Generated comprehensive reports and maintain meticulous records of work accomplishments and administrative details, ensuring effective communication of information to the NBS Program.

⭕ Being a top-performing Operations Manager, I monitored and efficiently processed work orders, liaising with the civil engineering department to address maintenance and facility-related issues promptly. I steered procurement activities for housing 1,500 deployed personnel, sourcing materials, supplies, and equipment while ensuring administrative compliance. ➤ Streamlined the in/out-processing procedures for over 200 distinguished visitors, ensuring smooth and professional experiences. ➤ Conducted weekly inspections of rooms to maintain high-quality standards and facilitate efficient facility management. ➤ Trained and supervised a team of 5 individuals, fostering a productive and cohesive work environment to achieve operational goals. ➤ Initiated a cost-saving initiative resulting in reduced procurement expenses without compromising the quality of goods and services

⭕ Visionary Services Specialist/Unit Training Manager with exceptional expertise in spearheading efficient oversight of accounts handling subsistence, supplies, and equipment, and empowering service-specific and force-support initiatives to thrive. I crafted robust capital expenditure programs for NAF and APF facilities, meticulously optimizing equipment layout and implementing highly effective operation and maintenance protocols. I conducted rigorous assessments of force support activity services and retail operation programs, consistently exceeding established standards and goals to drive exceptional performance. ➤ Strategically analyzed and allocated appropriated and non-appropriated fund budgets, ensuring optimal utilization of resources to support critical operations. ➤ Unearthed facility requirements and expertly executed comprehensive surveys, driving data-driven decisions for renovation, construction, and modernization projects. ➤ Championed the implementation and management of automated accounting, requisitioning, and reporting systems, streamlining administrative workflows for maximum productivity. ➤ Identified and established essential bare base facilities catering to diverse needs, from food and fitness to lodging, sports management, recreation, laundry, and more, ensuring seamless protocol support during contingency operations. ➤ Mentored and cultivated a team of 30 personnel, enhancing their skills and workstreams while maintaining comprehensive training records to track progress effectively. ➤ Exemplified outstanding negotiation skills, securing a remarkable $500K worth of supplies and materials, significantly contributing to cost savings and operational efficiency.

⭕ As a detail-oriented Medical Examiner, I have orchestrated and led a cohesive team of 10 members, effectively coordinating all operations of the Air National Guard Unit. I provided crucial support during the Covid-19 pandemic by facilitating the transportation of decedents, medical reports, and biological samples from various scenes and facilities to The District of Columbia Office of the Chief Medical Examiner (OCME). I assisted a team of forensic investigators in handling deceased remains at street scenes, facilities, and homes, ensuring proper procedures and protocols were followed. ➤ Successfully transported and securely stored over 1500 deceased remains at both the OCME and Mobile Disaster Morgue, ensuring dignified handling and efficient operations. ➤ Released more than 1300 deceased remains, including both COVID-infected and non-COVID-infected cases, to funeral directors, demonstrating compassion and professionalism in challenging circumstances. ➤ Diligently filled over 500 chemical storage containers for organ preservation, strictly adhering to industry standards and guidelines to maintain the integrity of samples. ➤ Innovated and established a centralized PPE storage and distribution center, effectively organizing and securing $75K worth of PPE materials to ensure the safety of personnel and public health.

⭕ Instrumental in overseeing Facilities Management Branch Construction Work In-Progress Activity as the dedicated Manager, while also fulfilling the role of SSMC1 Facilities Building Manager. I also monitored and controlled project expenses throughout the planning, design, and construction phases of capital assets, ensuring efficient budget management. I implemented robust internal controls for acquiring, managing, and disposing of real and personal property, including sensitive and personally identifiable data. ➤ Assisted in the management of both temporary and permanent parking spaces, optimizing utilization and ensuring smooth operations. ➤ Devised innovative strategies to meet evolving space requirements, fostering efficient space utilization and allocation. ➤ Analyzed and resolved facility issues, providing insightful solutions and recommendations to enhance overall operations. ➤ Executed seamless space relocations and renovations, ensuring minimal disruptions and maximum efficiency. ➤ Acted as a key representative for NESDIS at GSA SSMC1 Tenant Board Meetings, advocating for facilities-related needs and priorities. ➤ Collaboratively administered program funding and billing processes for assigned contracts, maintaining meticulous oversight to ensure precise financial tracking and comprehensive reporting. ➤ Prepared and submitted acquisition packages for facilities-related projects, supporting smooth procurement and execution. ➤ Supported multiple facilities branch budget accounts, including SSMC1 Facilities, Facilities PAC, NSOF, GOES-R, JPSS, and CDA, optimizing the budget allocation and utilization. ➤ Maintained trusted agent certification, demonstrating a commitment to the highest standards of professionalism and accountability. ➤ Conducted meticulous quarterly invoice reconciliations for all construction projects, ensuring accurate financial records and compliance.

⭕ I have supported office directors to strategize, implement, and meticulously monitor a $750K operational budget, ensuring optimal resource allocation and financial control. I orchestrated and oversaw internal and external cost centers, driving cost recovery initiatives and generating bi-weekly updates on fund status, providing actionable insights for decision-making processes. I pioneered the implementation of daily security action logs across 6 offices, fortifying security measures and expediting security-related procedures. ➤ Served as the primary point of contact and expert liaison for the Administrative Management Division, addressing and resolving all personnel security matters with the utmost professionalism and attention to detail. ➤ Streamlined integration of existing and future employees into an advanced electronic questionnaires system, bolstering efficiency and accuracy in investigation processing. ➤ Collaborated closely with applicants, office experts, and the USAID Office of Security, devising comprehensive strategies to fulfill security request requirements promptly and effectively. ➤ Rolled meticulous investigations into initial clearance, re-validation, and reciprocity inquiries, meticulously compiling and submitting all necessary documentation to the USAID Office of Security. ➤ Fostered seamless communication and coordination with the primary contact at the USAID Office of Security, ensuring smooth in-processing, out-processing, and efficient access facilitation for both staff and contractors. ➤ Performed in-depth analysis of financial databases, providing timely and comprehensive monthly updates on budget formulation, spending trends, and obligation rates for client offices, maintaining impeccable compliance with agency policies. ➤ Revamped security personnel procedures, delivering engaging training sessions to 15 staff members, resulting in enhanced efficiency and 100% customer satisfaction.

⭕ I have processed personnel actions, including in-grade increase notifications and security clearance requests, to meet individual office needs. I oversaw employee facility space requirements and coordinated logistical moves for the E&E Washington Office. ➤ Collaborated with USAID and GSA to execute facilities management tasks and address operational needs. ➤ Obtained and organized financial disclosure agreements to ensure compliance with agency policies. ➤ Monitored and maintained records of length of service awards, safeguarding critical information and inventory reports. ➤ Appointed as the main Unit Security Officer and Occupant Emergency Plan Representative, ensuring adherence to safety rules and guidelines.

⭕ I have monitored expenditures and provided management with updates on available funding, including operating expenses. I coordinated and acted as a liaison between the Education, Planning, Learning, and Coordination offices for operating expense-related tasks and information requests. I conducted training for 30 personnel on quarterly financial accruals, ensuring the acquisition and accurate recording of required information. ➤ Planned and tracked a $700K operating expense budget, preparing annual and semi-annual funding requests. ➤ Simplified procedures and recommended process improvements to streamline primary travel functions, including approval processes, travel planning, sharing travel plans, informing offices of country protocols, arranging travel, completing vouchers, and monthly de-obligations. ➤ Successfully completed 100% of accruals entries each quarter, contributing to the early achievement of the E3 office's goals. ➤ Coordinated and tracked logistics for a five-day, 10-mission workshop in Accra, Ghana, aimed at enhancing education in African countries.