Janice Ruiz

Purchasing Officer / Inventory Officer / Sales - Dropshipping / Accounting Purchasing Officer for Overseas and Local suppliers. Client is a furniture company based in Australia. Ensures periodic purchasing, resolve stock issues, negotiate pricing, arrange import and export shipments, validates and records invoices. Research potential suppliers for new products, request samples and set-up new products / versions in the system. Prepare month end reports related to Inventory and Purchases.

As Material Planner/Supply Chain Specialist (2016 up to 2024): Responsible of End-to-End Supply Chain Scope for a group of suppliers assigned to me. From Delivery Structuring against the Master Production Schedule, Expediting of Deliveries from local and international source, drive negotiation in terms of delivery consolidation and incoterms to use, resolve customs issues, resolve internal issues related to warehousing, receipting and invoicing. Timely feedbacking to supplier on their performance considering on time delivery, quality and whole customer-supplier requirement. Leading 1 supply chain team group in terms of all operational aspect including reporting the team's weekly achievements and issues to the core supply chain (Australia). Determine ways of improvement in maximizing FTE with quality driven outputs. Drive crisis resolution in terms of material shortages, port congestions and other major issues affecting On Time and Quality supply. As Buyer and Material Planner, End to End scope for Procurement and Supply Chain functions (2016 up to 2021): Focusing on the expertise of Procurement To Pay function. Which means, an end-to-end process of procuring the goods/services. End to End process means from receiving the requests, to selection of suppliers in the market (including negotiations and delivery schedule arrangements), to PO placement, to Receiving the Goods, then Invoice Payment. Within these functions are various tasks to be managed, like Expediting deliveries, Rescheduling deliveries, Resolving warehouse issues, Processing Non-Conformity Goods, Handling Purchase Change Notifications, Resolving blocked invoices, Administrating PO changes related to above functions and making sure everything is well communicated to suppliers and other stakeholders. On top of these procurement main roles, is making sure we have an updated database of suppliers in the system.

May 2014 - April 2015 Prepares cash disbursement voucher. Updates and give reports for the raw materials weekly consumption. Validates accuracy of inventory related transactions. Prepares costing spreadsheet for finalization by the Supervisor. Interfaces external auditors for the area of responsibility. April 2015 - April 2016 Reports accounts payable metrics. Validate completeness of payment documents. Set up expenses per cost center. Process timely payments in accordance with the regulations set by the company and the government. Issue Certificate of Withheld amounts. Send out monthly confirmation of AP balances to affiliates. Prepares monthly balance sheet analysis and reconciliation. Ensures complete recording of monthly liabilities including accruals and monitors AP aging schedule.

Perform accounting related duties like monitoring of Sales related transactions. Reconcile accounts and prepare necessary entries. Prepare monthly reports including proper monitoring of AR-accounts. And other duties that may be asked by the superior.