jacqueline salman

* Administration related issues, designed electronic filing system * Facilitated meetings, seminars, workshops. * Preparation of estimated budget for the workshops and all other events. * Provided administrative support to the Ministry of Education (MoE) staff who worked on the MIS subject-specific training and new teacher orientation * Communicated with Ministry of Education representative to facilitate the processes of MIS training program coordination with members of ESP’s MIS team responsible for Training * Was responsible for the preparation and arrangement of the project closing ceremony held in Aqaba for more than 200 people

* Managed all Human Resources functions, including, recruitment, hiring and termination, set up and supervised the employee manual, HR policy, performance appraisal, salary grade system, and orientation * Managed the vehicle fleet, including a functional and efficient system for assigning of drivers, and maintenance of vehicles; * In collaboration with Security Manager, ensure that security protocol and procedures are implemented and adhered to by all staff; * Managed the procurement process ensuring all guidelines are strictly followed with appropriate documentation, including coordination and approvals of the finance manager and COP; * Coordinated with Finance Department on projected and actual expenses on monthly basis.

Responsible for all secretatrial duties and assist the Manager of the Financial Support Schemes Component with all his work, dealing with the European Commission, contractors and customers, arranging for meetings, seminars and travel arrangements for both the manager and the experts coming for missions to Jordan, and many other things.

Responsible for all Chartering Disbursement Work including supervising, controlling and following up all matters related to vessel's expenses and revenues in addition to issuing invoices and conducting business correspondence, as well as all Management Secretarial Work.

* Managing all Human Resources functions, including but not limited to recruitment, hiring and termination, developed the employee manual, managed HR policies, performance appraisals, salary grade system, and orientations * Ensure that policies and procedures within the project’s Security Plan are implemented and adhered to. S/he will directly supervise the IT specialist and Logistics Officers/Drivers. * Manage the administrative aspects of the project’s Youth Internship Program, ensuring compliance with all relevant laws and/or regulations. * Manage youth interns in identifying their career interests and strategies for developing their skills to be attractive to future employers.

* Responsible for: * All the administrative and financial procedures related to the work (Hotel payments, stationery, office consumable, and all the payments and logistics, and preparation and settlement of invoices. etc.) * Deal with Ministry fo Electricity in Iraq regarding the improvements of the work there, and provide them with administrative support wthile they are in Amman. * Working on the preparations for the Bids selling, and all the documents related to the bid. * IT solutions for minor problems, programs installations, security systems, updating systems. * Coordinate with head office in Japan regarding any IT of financial matters or problems. * Bank procedures and settlements * Contracts negotiatons (Hotels, Stationary, others) * Training programs preparations/expenses estimations/payments * Insert and update accounting systems, insert expenses to the systems, close monthly accounts and sent them to Tokyo. * Follow up on all systems updating and renewal of any expired subscriptions or programs