Irma Diaz Harris

Responsible for entering all new projects into the system and facilitating the proper flow of all communications to the relevant departments to ensure timely and accurate delivery of all customer-related documents. This position is also responsible for analyzing all contract documents, assessing risk, and aligning the scope, and other associated conditions to properly protect the interests of the organization. This role will be a liaison between sales and internal and external stakeholders. Also responsible for reviewing all current project insurance documents and maintaining current records.

Supported property managers with service provider contracts by preparing scopes of work and all related attachments. Integrated all contract changes, deletions, etc., throughout the contract negotiation until contracts were executed. Ensured receipt of all contract requirements such as insurance, W9 forms, change order requests, and invoices. Monitor contractors and subcontractors for insurance and license compliance in accordance with the contract requirements throughout service period or until project completion. Responsible for reviewing, verifying and approving contractors' payment applications. Maintained and tracked tenant's insurance as required by lease, and updated in Yardi system. Worked with Lease Administrator to obtain certificates and endorsements from new tenants.

Establish and implement processes and procedures for capital projects. Support Project Director in coordinating communications between Architects, Subcontracts and company executives. Scheduled, run and prepare & distribute minutes for all project meetings. Ensure compliance of company, city, county, and state laws and/or requirements by all parties involved in project. Work with scheduler and risk manager to update and keep abreast of any relevant project changes. Prepare and issue Master Service and Service Provide Agreements, along with Scopes of Work, and POs.

Provided administrative support to multiple project managers which included issuing Subcontract Agreements, processing Subcontractor and Owner Change Orders, as well as assisting with project bidding. Prepared and tracked Request for Pre-qualification packages.

Responsible for general project administration including obtaining and verifying Subcontractor bids, issuing and tracking Subcontract agreements and related documents, requesting and tracking project Submittals and RFIs, along with maintaining updated drawings, and tracking ASIs while ensuring field coordination of revisions and issuing weekly Four Week Look Ahead Schedules and conducting weekly Subcontractor meetings on site.

As Closeout Document Specialist, obtained and provided all data required for internal project close out and final submission to customers in a timely manner. Provided required “prior to work start” contract deliverables such as bonds and Certificates of Insurance, and assessed the need to maintain active upon project completion in order to reduced corporate exposure and project costs.

Began as Project Administrator specializing in issuing Subcontract Agreements and ensuring contractual requirements were met. Promoted to Supervisor after 6 months, overseeing 2 direct reports but expanded department as needed and grew to a staff of 13.

Began as Project Engineer providing support to 3 Project Managers. Became Office Manager within 6 months also took on functions of company Controller. Provided financially sound general accounting function on or ahead of deadline: maintained journals and administered accounts payable and accounts receivable; prepared and filed quarterly federal and state taxes, payroll, office supplies and equipment purchasing.

Maintained high level of customer satisfaction throughout course project by providing customers with mandatory reports as required by Federal and State law. Reduced subcontractor Change Orders by proactively reviewing bids and ensuring conformity to contract requirements prior to issuing Subcontract Agreements. Achieved Subcontractor contractual compliance throughout project by regularly monitoring check list of complex requirements from insurance to licensing, certified payroll, and Lien Waivers.