Ira G.

Office Manager: - Manage inquiries, communication channels & phone calls - Organize meetings & catering - Facilitate staff-wide communication & team-building activities - Schedule & plan events & conferences - Book transport & hotels - Organize office layout - Monitor office condition - Maintain supplies of stationery & equipment - Record office expenditure, process invoices & manage budget - Manage all vendor contracts including negotiation of renewals & new contracts - Implement cost-saving measures - Coordinate food & drink deliveries - Use MS office - Ensure safe work environment through adherence to Health & Safety regulations - Oversee & update COVID-19 regulations - Troubleshoot office amenity issues HR Assistant: - Support EU Senior HR Director & Global HR Team - Manage HRIS data (ADP WFN) - Assist HR and Finance with recordkeeping - Create & run HR Reports - Plan and organize Team & Client Events - Prepare HR letters & presentations - Organize induction programs for new hires, onboarding & offboarding - Assist IT with new laptop set-up, mobile phones & technical office issues - Manage pension programs - Liaison between the HR & employees - Answer HR policy question & concerns - Monitor employee sick leave - Compile VAT claims - Manage travel expenses - Create & update EU travel policy Accounts Receivable Specialist: - Prioritize overdue invoices & collect payments - Communicate professionally with customers to resolve outstanding balances

Project related work on a royalties basis.

Project Management/Project Controlling: - Manage public and industrial funding according to guidelines - Contract negotiations with international pharmaceutical companies and the preparation of contracts for clinical studies - Development of time frames for upcoming projects - Management of cost centers and third-party funded project accounts - Management of foundation funds - Creation of cost structures and appropriate budget allocation - Invoice processing - Preparation and support of international congresses and symposiums of the HTCC - Independent organization and support of national and international congresses and press conferences of the European Skin Cancer Foundation (ESCF) - Translations of German press releases into English - Editing and maintain the homepage HR Administration: - Human resource management and management of contractual matters - Budget planning and control (development of personnel and material costs) - Payment/transfer of salaries and social security contributions - Travel expense reports