Inibehe Akpan

Duties:  Receiving and disseminating information and instruction from the head office.  Ensuring employee compliance to company policies, lateness and absenteeism.  Keeping records of all personnel transactions.  Handling all forms of labour relations (e.g. grievances, discipline) through the HR and Admin Manager.  Handling issues on behalf of the organization.  Handling the HR administrative function, sending out Memos to staff on issues of common concern to all staff.  Responding to routine enquires about the organization.  Liaising between the company and Lagos State for the timely payment of annual levies.  Ensuring that the physical stock at your branch tallies with the stock position on Navision.  Ensuring timely inventory reports are sent to Inventory Manager and stock level reports on specific products are also sent to products head as at when due.  Ensuring daily financial reports are sent to the AGM Finance.  Ensuring routine marketing and sales reports are sent to the AGM Marketing.  Ensuring that reports on human resource issues are sent promptly to the HR and Admin. Manager.  Protecting and safe guarding all assets of the company.  Preparing branch sales budget and ensure implementation of branch sales budget.  Ensuring effective management of customer complaints.  Developing new businesses and detailing marketers to follow up.  Organizing dealers forum and following up on decisions.  Ensuring effective and efficient utilization of branch imprest (petty cash).

Duties:  Costing of all purchase: foreign and local and passing appropriate accounting entries.  Raising of purchase invoice for all supplies from branches.  Raising of debit notes for returns outwards.  Writes and receives correspondences to and from suppliers as the need arises.  Prepares reconciliation statement for each of the suppliers on a monthly basis.  Ensures that goods in transit are booked and monitored up to their arrival and purchase into the system.  Ensures that all costing inputs such as freight, clearing charges, import duties, actual purchase invoice are received and taken into account.  Follow up on rebates, overcharge, invoices, credits etc observed on the account.  Monitor stock level at each location and plan for appropriate distribution.  Develop procedures and processes to control stock and ensure the correct implementation thereof.  Manage and oversee stock count and report on variances, obsolescence and damaged stock etc.