Ilze Lategan

Virtual Administration Assistant (Independent Contractor) @ Real Hires

About

Administrative Assistant and Virtual Assistant with 15+ years of experience in administrative, HR, and customer support. Detail-oriented and reliable, with strengths in payroll support, invoicing, scheduling, document control, and remote administrative workflows. Certified Clio Administrator and ClickUp Expert with advanced Excel proficiency.

Country

South Africa

City

Bredasdorp

Industry

Financial Services

Skill

Adobe Acrobat, client reimbursement , Organization and time management, Professional Communication, Confidentiality and Discretion, Project Management, Microsoft Excel, International Import and Vendor Management, Creative Problem Solving, Self-Management, Workflow Management, Google Docs, Online Research, Microsoft Word, Database Administration, Financial Management, Medication Administration, Comfort, End-of-Life Care, Databases

Experience

Virtual Administration Assistant (Independent Contractor)

Real Hires

2026-1 - Present · 9 mos

South Africa

Independent Analyst & Administrator

Private

2022 - 2026-1 · 4 yrs

Western Cape, South Africa

Managed a private financial portfolio, leveraging digital tools for analysis and reporting Maintained accurate transaction records and digital filing systems for compliance Conducted technical analysis to inform financial decisions and optimize performance Developed advanced workflow optimization and self-management skills for remote operations

Personal Operations & Administrative Leadership

Unpaid Care Work

2018 - 2022 · 4 yrs

Eastern Cape South Africa

Directed all aspects of personal operations, scheduling, and administration for a family member requiring full-time support Managed medical schedules, insurance communications, and comprehensive record-keeping Built advanced skills in workflow optimization, time management, crisis management, and high-stakes decision-making

Portfolio Administrator

Highveld PFS (an EOH Company)

2015-1 - 2016-2 · 1 yr 2 mos

Gauteng, South Africa

Supported financial services portfolio, processing reimbursement claims with 98% accuracy using Cube System Maintained digital and physical filing systems, ensuring data integrity Liaised between consultants and internal departments to resolve backlogs efficiently

Office Manger/ Personal Assistant

Ultimate Performance / KTM & Ducati Centurion

2012-1 - 2015-4 · 3 yrs 4 mos

Gauteng, South Africa

Managed office operations, HR administration, and financial bookkeeping for high-end motorcycle retail and service environment Oversaw domestic and international stock, including imported motorcycles and merchandise, with shipments valued at R1.5 million every three months Managed payroll for 15 staff and assisted with recruitment and onboarding Implemented inventory and asset management controls, ensuring compliance Supervised junior staff and maintained high-level customer and supplier relations

Personal Assistant

Millennium Plumbers

2011-7 - 2012-8 · 1 yr 2 mos

Gauteng, South Africa

Coordinated logistics for plumbing teams, optimizing routes and schedules Managed insurance administration and client invoicing

Legal Secretary & Administrator

Solidariteit • Bate Chubb & Dickson • Velilo Tinto

2008 - 2011 · 3 yrs

Gauteng, South Africa

Drafted legal correspondence and managed case files for litigation and labour law matters Liaised with attorneys, CCMA, and the sheriff’s office regarding court dates and document delivery Maintained strict confidentiality and compliance with legal documentation standards

Earlier Experience: Administrative & Bookkeeping Roles

Various Companies

2003 - 2008 · 5 yrs

Gauteng, South Africa

Roles in administration, bookkeeping, customer service, sales support, and property operations, developing strong foundations in organisation, multitasking, and operational workflow