IFTIKHAR K Khan

Managed and prepared monthly summaries of major site materials (blocks, steel, chemicals, etc.), including detailed cost reports for each site. • Oversaw fixed asset transfers between sites, maintaining accurate records and generating monthly transfer reports. • Coordinated maintenance, repair, and transfer of company equipment and heavy machinery across sites; prepared monthly rental cost reports for each site. • Handled hiring of equipment, transportation, and machinery, ensuring proper documentation and record management. • Managed company scrap operations, including coordination with vendors, negotiating for the best quotations, obtaining approvals, and handling sales documentation. • Conducted store audits as required to ensure compliance and accurate inventory control. • Facilitated procurement and distribution of office supplies. • Arranged technicians and mechanics for tower cranes and passenger hoists, including maintenance, repair, dismantling, and deployment. • Maintained proper documentation systems, including tracking, logging, filing, and distribution of records. • Managed procurement activities by sourcing suppliers, obtaining quotations, negotiating prices, and ensuring timely supply of materials for sites and offices. • Tracking Company Buses and Trailers, Pickups from tracking GPS devices software.

Managed project and office documentation in compliance with company and client standards, including version control, document registers, and controlled distribution. • Maintained well-organized electronic and hard-copy filing systems, ensuring easy retrieval and secure record-keeping. • Provided comprehensive administrative and coordination support to ensure smooth daily office operations. • Prepared official correspondence, including letters, memos, and management reports, to support communication and decision-making. • Handled document approval workflows, including managing signatory processes and submitting documents to clients, consultants, and management for approval. • Coordinated meetings, workshops, and official events by preparing agendas, recording minutes, and tracking follow-ups. • Distributed documents and reports across departments.

Maintained and updated employee records, including personal files, attendance, leave, and manpower logs, ensuring accuracy and compliance with company policies. • Monitored attendance and workforce allocation, preparing regular manpower reports to support office operations. • Managed all incoming and outgoing correspondence, documents, and using a structured reference numbering system to ensure proper tracking. • Coordinated with recruitment agencies to collect, verify, and process employee documents such as passports, certificates, and employment forms. • Arranged travel logistics, including flight bookings, approvals, and travel documentation for employees and project staff. • Prepared and organized documentation for visa processing, labor approvals, travel, and HR requirements; coordinated with PROs to ensure timely completion. • Ensured all employee records, contracts, and documentation were complete, up to date, and properly filed in both electronic and physical documents systems. • Identified and resolved discrepancies in staff records and compliance issues in line with company procedures and labor regulations.

A dedicated Administration professional with expertise in streamlining processes, Manpower Records Management •Regularly updated employee records and manpower logs to ensure accuracy and compliance. •Coordinated with recruitment agents to collect and verify manpower documentation. •Prepared individual employee files for visa processing and successfully handed them over to the PRO for further action. •Promptly resolved company-related documentation and compliance issues.