holly schaeffer

Reported directly to the managing partners, managed all administrative functions of the law office, including facilities, vendor relations, benefits administration, human resources and information services. Managed functions of the front desk, including: Over-site of case file set-up, filing systems, file storage, Master Calendar and deposition scheduling. Managed library and subscriptions. Processed attorney licensing, bar dues and CLE requirements. Processed attorney time-slips. Processed Insurance and Benefits (renewals and management of benefits and policies), Workers Compensation Health insurance enrollment and claims, 401(K) (enrollment and renewals). Researched and upgraded existing technology as needed. Reviewed current Disaster Recovery Plans and made necessary adjustments. Researched and implemented Records Management and Retention Policy (for both client files and administrative files). Managed, Supplemented and Enforced Firm Policy and Procedures.

* Oversight of physical (property) assets of ownership and Foley Family Wines. Act as liaison between outside vendors, buildings and grounds staff and internal departments. Provides service to ensure trades guests have a pleasant and incident-free stay. Supervises housekeeping staff. Maintains guest house properties by investigating and resolving guest complaints * enforcing rules of occupancy * inspecting vacant units and completing repairs * planning renovations * and coordinating with landscaping staff. Maintains building systems by contracting for maintenance services * supervising repairs. Secures properties by installing and maintaining security devices and locks * establishing and enforcing precautionary policies and procedures * responding to emergencies.

Provides high level administrative support to owner acting as a liaison between Sr. Executives, Board members, directors and subordinates, as well as professional collogues. Schedule, coordinate and support high-level meetings for including compilation of necessary presentation materials, agendas and meeting minutes. Facilitates expense reimbursements and travel

Sales & Marketing Operations Provided high level administrative support to wine industry Sr. Vice President (SVP), acting as a liaison between the office of the SVP, senior executives and officers, peers and subordinates, as well as outside business contacts. Helped create, maintain and distribute industry specific Sales and Marketing reports, graphs and presentations, for comparative analysis of National and International wine sales and distribution, using shipments and depletions data from Business Objects, GBI, IRI and other relevant resources.

Supported the General Manager (GM) of California wine distributor, with over 500,000 case shipments per year, acting as a liaison between the office of the GM, on-premise and off-premise Sales Managers, administrative staff, as well as, outside business contacts. Created, maintained and distributed sales depletions reports for wine case sales and by-the-glass placements. Prepared monthly sales commissions and bonus check requests. Scheduled state and regional management meetings on an annual, quarterly and monthly basis. Coordinated and managed employee recognition programs including annual Sales Awards, special events and employee functions. Supervised administrative staff including, sales reporting, front desk personnel and Creative Services Manager. Facilities management and office administration including negotiations of office equipment leases and vendor contracts.

Supported the Associate Vice President (AVP) of Facilities Management Services, who’s organization includes several distinct departments employing over 300 people: University Architect, Facilities Human Resources, Facilities Financial Services, Engineering Services, Operations and Maintenance, Energy Services and Health Science Campus.

Reported directly to the owner as well as the COO and other key senior staff. Managed the work cadence for owner and senior team members as well as, lead day-to-day activities supporting ownership, COO and the organization at large.

Support to CEO and other C-level Sr. Executives. Acts as liaison between Board members, directors and subordinates, as well as professional colleagues and business partners both and internationally. Schedule, coordinate and support high-level meetings, including compilation of necessary presentation materials, agendas and meeting minutes. Ran front office activities including supervision of front desk receptionist, facilities oversight including vendor relations, equipment acquisition and maintenance, coordination for IT support and other duties as needed.

Direct supervision of administrative staff. Over sees all administrative functions of the corporate office, including facilities, vendor relations as well as employees services Supervises administrative staff including, front desk personnel, travel coordinator, clinical and aviation compliance administrators. Manages the interviewing, hiring, training, performance evaluations, salary increases and promotions; encourages a productive and team-spirited, customer-centric environment. Facilities management and office administration including: Negotiation for office equipment leases and vendor contracts and services. Administration of company accounts including: Office Depot, Citrix GoToMeeting, FedEx and Cliqbook Travel program.