Fatin Syazwani Azmi Morad

Office Administration • Managed parking, pantry, and employee merchandise for smooth operations. • Organized company events, festive celebrations & townhall sessions to boost engagement. • Circulated official holiday reminders & coordinated CSR initiatives. Hiring & Recruitment • Sourced candidates via job boards, referrals & networks. • Managed onboarding, offer letters & employee records. • Conducted open interviews with clients & collaborated with PERKESO programs. • Maintained masterlist for HQ & contractual staff. Compliance & Employee Relations • Handled insurance coverage & liaised with JTK, JPP & PERKESO on regulatory matters. • Managed end-to-end recruitment & compliance for foreign and domestic workers under License C. • Coordinated work permit renewals, passport updates, insurance & FOMEMA for foreign workers. • Oversaw offboarding & repatriation process. Payroll • Verified attendance & processed payroll accurately. • Prepared salary reports, coordinated payments & ensured EPF, SOCSO & tax compliance.

• Identify and evaluate suitable properties for hostel setup based on location, size, budget, and accessibility. • Engage with property agents, conduct site inspections, and assess feasibility. • Negotiate lease agreements and ensure compliance with housing regulations. • Oversee setup, furnishing, and renovation in coordination with contractors. • Improved worker living conditions by procuring and installing essential equipment promptly.

• Oversee daily hostel management, ensuring cleanliness, safety, and maintenance in compliance with Act 446 and JTK regulations. • Monitor occupancy levels, assist in room allocations, and maintain records such as tenancy agreements, occupant lists, and compliance reports. • Conduct regular inspections, manage repairs, oversee new installations, coordinate pest control, and maintain inventory of equipment and supplies. • Ensure fire safety compliance, conduct fire extinguisher and smoke detector checks, and organize fire drills and emergency response training. • Serve as the main contact for worker concerns, address complaints, and assist in emergency situations, including accidents or legal matters. • Plan budgets, control expenses, and manage hostel-related costs, including rent payments and supplier invoices.

• Prepare a monthly checklist, conduct daily audits, submit reports, and track fire extinguisher expiry dates for timely replacement. • Plan and conduct fire drills to train foreign workers on evacuation procedures and fire safety. • Maintain an updated occupant list, ensure compliance with rules, and coordinate pest control every three months. • Address online complaints, inspect issues, and liaise with the maintenance team for prompt resolution. • Order and replace hostel items as needed, ensuring timely delivery. • Oversee 600 foreign workers (Indonesia, Nepal, Philippines), conduct orientation briefings, and translate hostel memos for clear communication. • Issue warnings and show cause letters for misconduct such as intoxication, property damage, and fights.

• Perform administrative tasks (copying, filing, scanning) for smooth office operations and record-keeping. • Update foreign worker’s hostel occupancy records and ensure compliance with company policies. • Prepare documents for RBA audits and assist with internal/external audit requests. • Manage purchase requests for hostel supplies, office stationery, and pantry restocks. • Organize and maintain personal files for newly arrived foreign workers. • Track staff leave records for accurate payroll processing. • Arrange FOMEMA health check-ups, including clinic coordination and appointment scheduling. • Manage company event & festive

• Conduct and manage meetings, including preparing meeting minutes. • Enter and maintain data accurately. • Assist other departments with stock counting.