Ephraim MCIPS,MZIPS,PDTLM

I lead procurement, supply chain, and sales operations at Orion Fuels Corporation Limited, focusing on sourcing raw materials—primarily soya beans—and developing markets for biodiesel and agricultural products. My work ensures operational efficiency, commercial growth, and profitability through strategic supplier partnerships, market development, and integrated supply chain management. I oversee centralized procurement and inventory control, building and maintaining strong relationships with smallholder farmers and biodiesel feedstock suppliers. I have developed a comprehensive biodiesel supplier database and implement structured relationship management processes to ensure timely, high-quality supply. On the sales side, I identify and secure new off-takers and markets for biodiesel and soya beans, manage client relationships, and lead pricing, negotiations, and deal closures. I also focus on expanding and managing finished product markets, ensuring sustainable demand, revenue growth, and strong commercial partnerships. I design and implement resilient, end-to-end supply chain systems, monitor market trends and competitor activity, and optimize procurement and sales strategies. Through integrating smallholder farmers as first-tier suppliers and maintaining robust supplier networks, I strengthen the supply base and ensure business continuity. Key Achievements: Established a fully integrated supply chain, onboarding smallholder farmers as primary suppliers. Developed the biodiesel market, including supply systems, commercial pathways, and strategic partnerships. Built and maintained a biodiesel supplier database with structured relationship management. Expanded and secured finished product markets, driving sustainable growth and profitability. I am passionate about connecting agriculture, energy, and commerce, turning operational challenges into opportunities for growth, and creating value across the supply chain—from farm to market.

Procurement & Supply Chain Systems Strengthening Consultant Purpose To design, review, and implement robust procurement systems for Wisper A Dream Foundation in order to enhance transparency, accountability, compliance, and cost efficiency. Develop and/or review Procurement Policy and Procedures Manual. Establish procurement planning and budgeting frameworks. Design supplier prequalification and evaluation systems. Develop standard bidding and contract templates (RFQs, RFPs, evaluation tools). Strengthen internal procurement controls and risk mitigation systems. Provide advisory on donor compliance and statutory procurement regulations. Build capacity of administrative and finance staff through structured training. Support audit preparation and documentation standardization. Key Deliverables: Approved Procurement Policy Manual Annual Procurement Plan Template Supplier Database Framework Standard Bidding & Contract Templates Compliance & Risk Checklist Staff Training Report

• Manage the day-to-day workloads of a team of Procurement and warehouse Officers with HOD’s within the group • Coordinate staff and ensure all activities in the procurement department run as schedule • Hold regular meetings with suppliers to establish and improve long term, trusting relationships • Establish open lines of communication with internal departments • Identify, through best practice, Key Performance Indicators relevant to Anita Group procurement activities • Lead the development, implementation, and alignment of Anita Group of companies sourcing strategies and supplier network capabilities for all spend categories to achieve broad business objectives • Leading Procurement of major categories of spend and responsible for driving and developing significant sustainable annual cost savings programs and implement business strategies that directly affect company cost management strategies • To uncover and execute upon the savings opportunities, and lead the execution of an industry best-in-class Category Management methodology for all of the categories assigned for stock acquisition • Managing logistics, Warehouses, Procurement and process flows of nine businesses around the group • Managing central Inventory for the group of different companies around the chain • Determining and measuring profit margins by analyzing market prices against that of the group products and advise or make adjustments on pricing using price adjustments models in order to ensure companies across the group remains profitable • Supplier management and Optimaization and Maintaining key accounts with suppliers that we have with collaborative relationships • Managing group Logistics and transport including company fleets and clients within the network • Managing group intermodal warehouses and ensure smooth flow of operations around the group • Performance management KPI analysis of profit and loss in collaboration with Finance to understand the standing of the business.

• Oversaw warehousing Operations, implemented operations policies and procedures, implementing and overseeing security operations, ensuring effective and safe use of warehouse equipment, ensuring safety of staff, motivating staff, maintaining documentation and keeping accurate records or warehouse activities, maintaining awareness and knowledge of condition and location of fleet vehicles for transporters and offering training for continuous improvement of Staff. • Managed a team of 15 warehouse staff in different functions under warehouse. • Verified that materials were stored in correct designated areas throughout warehouse and monitored inventory control levels for replenishment needs. • Inventory management Monitoring and analysis Conduction of daily stock check through implementation of reconciliations and perpetual verification of stock for controlling of pilferage and stocks outs. • Maintained and managed stocks out through formulations of inventory forecasts. • Determined economic order quantities and purchased requisition generation for replenishment. • Approved stock issuance, stock inter -transfers, coordinated and oversaw monthly closing, perpetual and financial year stock takes and submission to management accounts Logistics Planning of timely delivery schedules for success of demand management and customer satisfaction and Approval of all dispatches. • Monitored and approved Inbounds for raw materials and spare parts for both international and local purchases. • Monitored and expedited stocks in transit using Pre-alert tracking in order to arrange warehouse Space prior to delivery. • Service and Customer Relationship Management Expediting with customers on timely deliveries and to see if customers are satisfied and that orders are serviced as agreed in contract. • Followed up with customers and transporters for any anomalies in process to ensure quality of service is adhered to.

• Resolved complaints and eliminated delays by collaborating with vendors and updating strategies. • Verified prices and computed totals to complete accurate invoices. • Managed human resource objectives by selecting, orienting, training, assigning, scheduling, coaching, counseling and disciplining employees, communicating job expectations, planning, monitoring, appraising job contributions, recommending compensation actions, adhering to policies and procedures. • Met warehouse operational standards by coming up with information to allow for strategic planning and reviews. • Implemented production and quality maintenance as well as excellent customer service standards, resolving problems, Identifying warehouse system improvements. • Met warehouse financial standards by providing annual budget information, monitoring expenditures, identifying variances, implementing corrective actions. • Maintained storage area by organizing Warehouse space, adhering to storage design principles and recommending improvements where need be. • Manage inventory by conducting monthly physical counts, daily reconciling in order to manage variances. expediting on ocean, air and road freights by the use effective communication and tracking report and ensure timely delivery of imports. • Managing and ensuring materials or stocks received are in correspondent with order cycles Verify and Approve stocks received and ensure processes are in accordance with the organization's objectives Ensure all stocks received are entered on the data base and GRN is produced Approve and Verify POD (proof of delivery) by receiving staff and thereafter expedite with finance for payment Outbounds Manage outbounds through ensuring dispatch staff adhere to customers delivery schedule and ensure timely delivery of stock for customer satisfaction. • Verify and approve all to deliveries to our customers (All mines in Africa) Approve and verify POD (Proof of Delivery) to ensure correspondent with our customers.

• Monitor and supervise incoming shipments in order to verify information against invoices, orders, bill of lading and other records (inbound report) and ensure compliance is adhered to. • Management of Inventory and warehouse operations through running efficient and effective processes such as FIFO or stock rotation, Perpetual Inventory, Segmentation and running Audits in various departments to ensure compliance on Inventory is adhered to and that damages, stock outs, stock obsolete, pilferage and shrinkage are reduced to zero. • Responsible for maintaining stores (Warehouse)supply of products and equipment, keeping track of all products and supplies and ensuring stock is organized. • Monitoring the unloading and processing of deliveries, making sure that items are intact and ensuring the return of damaged goods or wrong deliveries. • Write up, audit and analyze inventory reports detailing the company inventory position and advise management accordingly. • Assisting the Supply Chain Coordinator with measuring the supplier performance, using compliance KPI known as FILL RATE, on which can appraise the supplier performance during the contract. • Track and trace shipments to ensure timely delivery using tracking report. • Restock merchandise as necessary (Restocking Thresholds). • Check inbound inventory and administer the processing on spot supervision. • Maintaining logs of all products and supplies (stock movements, fast- and slow-moving stock) Responsible for monitoring the returns process (outward/return logistics) Perform regular material warehouse audits to ensure that material is undamaged and maintained neatly throughout the warehouse. • (Bin/Storage/Equipment/Machinery/Audits) Advise management of cycle count issues on a timely basis.

• Tracked and approved procurement plans and inventory levels. • Identifying needs when and as required in accordance with customer demand. • Liaising with functional departments and offer procurement best practice and processes and acting as liaison or key account to manage relationships with key value customers, or suppliers through expediting with exceptions for smooth processes on customer satisfaction, sustainability and profit maximization for both parties. • Conducting stock movement analysis in order to monitor stocks to avoid stock out, stock FIFO to avoid obsolete and obsolescence. • Managing inbound and Warehouse service levels and ensure stock files are up to date and warehouse operations comply. • Communicating purchase orders as required by functional departments to external customers or suppliers and ensures stocks are delivered with 72hrs lead-time for smooth running of operations in production. • Documented purchasing activities, inventory reports and department records. • Worked closely with managers to plan special buys.

• Achieving procurement on five rights. • Ensuring products are procured at a price which is competitive, with non-defects on quality, quantity is adequate to meet demand, procured at the right time and delivery is made to the right place. • Analysis of stock movement and efficient forecast planning of sales in order to manage stock outs, obsolete of stock, stock deterioration and pilferage. • Ensuring availability of stock is enhanced to required level for customer satisfaction, organizations profitability and continuity for sustainability. • Managing relationships between spar Zambia Limited and external stakeholders (Suppliers) through effective and efficient communication on discrepancies and expediting with exceptions. • Facilitation of procurement processes and organizational infrastructure in line with corporate objectives and strategies to stores liaison clerks. • Coordinating acquisitions for all Spar co-operate Stores. • I supported in sales improvement at co-operate by 10% between July to august, and October 38%, which shows we had procured right stock at the right price, maintained good supplier and customer relations.

• Conducting daily cash ups and compiling daily banking, custodian of the stores cash and compiling petty cash and ensure cash flows are within parameters for profitability. • Processed efficient and accurate cash, check, debit, and credit card payments using Point-of-Sale system. • Answered questions about and demonstrated features of diverse merchandise to facilitate customer sales.

• Identification of needs, and upon checking on the stock position in a physical state and comparing with retail management systems, the stores buyer gives notification of that need to cooperate buyers at HQ for order processing. • Following up on orders in transit with suppliers and ensure stock is delivered to stores within acceptable lead-time. • Buying of local products that are of low value but are fast moving items. • Control of inventory management in service department and monitor GP's daily. • Giving assistance to stock controllers and the store managers on stock takes for financial purpose on the accuracy and credibility of stock.

• Emphasized customer service excellence through ongoing training of front-line team members to improve customer service ratings. • Committing Voids out on till points whenever errors occur on till points for customer satisfaction. • Ensuring the frontend is always clean and neat. • Delegating of work to till operators and packers at till points. • Giving reports to the front-end Manager on the performance of till packers and operators performance. • Spar Zambia (Foxdale store). • Delivered key administrative support to coworkers, taking on additional tasks during peak times.

• Efficient and effective handling of customers on till points through scanning of goods bought by customers on POS. • Ensuring the till is always neat and clean. • Reporting on any discrepancies to the frontend supervisors

Compiling daily cash ups for till operators (Cashiers). Custodian of cash. Compiling petty cash and ensure cash flows are within parameters for profitability.