Enikő Tímea Halász

In this role as project coordinator I was responsible to ensure the compliance of the recruitment process of JSP employees with attending the internal job interviews and preparing documents for decision-making under professional guidance of the General Works Council Agreement. Reporting belonged to my professional tasks too, monthly reports about general and supplementary qualifications of colleagues in JSP had to be prepared and delivered. We managed internal billing process of FTE costs of project agreements and concern internal labor leasing quarterly.

I managed the press related processes according to the needs of Rector’s Office of the university executing the press communication strategy. With my team I was responsible for maintaining constant contact with the national and regional press, for controlling of preparing central press releases and sending of press monitoring to managers. I organized interviews and statements for university leaders and experts and coordinated the crisis communication when it was necessary.

In this role I was responsible for managing the HR related processes according to the needs of managers and company budget: o new recruitments, o internal replacements, o internal communication, o downsizing, o reorganization. With my human resources team we intermediated between senior management and employees in order to improve company-employee relations. I kept the relevant internal regulations up-to-date, controlled the pay-roll activity performed by an outsourcing partner and organized trainings, managed corporate events (teambuilding events, all staff meetings etc.). Next to the HR related responsibilities the coordination of archive and postal activity of the company, managing of the company car fleet and performing office and facility management tasks made my days even more colorful and busy.

In my role I managed the Supervisory Board and Management Board meetings, supported the daily work of the German Management Board Members with interpretation and translation, prepared Board meeting proposals, minutes, memos and other correspondence with direct communication with the German parent company. I also supervised the activity of centralized secretary team.

Managing the tasks on the unit and supervising the team of secretaries from different directorates were my main responsibilities, next to providing general administrative support, handling office correspondence in Hungarian and in German and organizing meetings, preparing of minutes.

I served as a friendly and helpful first contact in the office at General Secretariat, orgainised meetings, managed minutes of meetings and handled office correspondence in Hungarian and in German.