Elvie R.

Administrative Support: • Assist in the day-to-day operations of the HR Department. • Prepare and organize the HR documentation, such as contracts, offer letters, performance appraisals, and termination letters. • Maintain and update employee records and HR databases (electronic and hard file). • Ensure that all HR records are stored and disposed of in compliance with company policies and legal requirements. Recruitment & Onboarding: • Assist in recruitment by posting job openings, screening resumes, coordinating interview schedules, and communicating with candidates. • Prepare and send offer letters and employment contracts. • Support the onboarding process for new hires, including preparing orientation materials and coordinating first-day activities. Employee Relations: • Act as a point of contact for employee inquiries regarding policies, benefits, and other HR matters. • Support the HR team in addressing employee concerns and ensuring effective communication between staff and management Payroll Support: • Assist with preparing and administering employee payroll by gathering attendance data, verifying time-off requests, and providing necessary payroll documentation. • Prepare the employee OT reports • Ensure accuracy of employee attendance records and other payroll-related documentation General HR Support: • Support the implementation of HR policies, procedures, and guidelines across the organization. • Coordinate and assist with employee leave management and documentation. Administrative Tasks: • Answer and direct phone calls, emails, and other inquiries in a timely manner. • Organize and maintain HR files, ensuring the proper filing and retrieval of documents. • Handle the daily administrative tasks; monitor and maintain the office’s equipment, supplies, cleanliness, and etiquette. • Write and distribute emails, correspondence memos, letters, and forms. • Any other duties assigned by the HR & Admin Manager.

Handle all aspects of employee visas, including processing new visas, renewals, and cancellations. Ensure timely submission and collection of employees visa application. Consolidation of visa expiry and labour expiry. In charge in the processing of Insurance of all employees (New & Renewal). Responsible for the distribution of Emirates IDs of all employees. Arranging labour training. Receive and send emails (Microsoft Outlook). Answering queries of all branches. Responsible for the registration of employee labour complaint to MOHRE. File Nos (documents for filing). Keep all information with confidentiality.

City Health Office (Environmental Health and Sanitation Division). ISO Process Owner/Document Controller. Filing of accomplished Inspection/monitoring reports. Receive and monitor the completeness of Location Sketch. Inspection/monitoring report, Sanitary Order Form, Application Monitoring logbook, for New & Renewal Applications, Ocular Inspection Plan. In-charge in the updating of the Application Monitoring Logbook for New & Renewal Application. Filing Accomplished Sanitary Order Form, Application Monitoring Logbook for New & Renewal Application and Ocular Inspection Plan. Issuance of Health Certificates for Food and Non- Food Business Establishments and walk in Employees working within the city. Performs related work as assigned.

Preparing or updating employment records related to hiring, transferring, promoting, and terminating. Ensuring new hire paperwork is completed and processed. Informing job applicants of job duties, responsibilities, benefits, schedules, working conditions, promotion opportunities, etc. Addressing any employment relations issues, such as work complaints and harassment allegations. Processing all personnel action forms and ensuring proper approval.