ellen amistad

Managed extensive calendar scheduling for 3 Vice Presidents. Arranged internal and external executive meetings. Coordinated multi-day onsite / offsite meetings for Product Management, Business Development and Sales teams. ▪ Coordinated a range of events, conferences and meetings and ensured budgets and deadlines were consistently met by interfacing with vendors for locations, catering and communications and preparing meeting materials. ▪ Processed a high-volume of purchase requisitions using iProcs, complex domestic / international travel arrangements, international visas and expense reports ensuring accuracy. ▪ Interfaced regularly with Human Resources in conducting interviewing sessions, supporting new hires, organizing office space, processed detailed employee transfers. ▪ Collaborated with Executive Assistants in providing timely coverage and supporting cross-functional teams.

Managed extensive calendars and meeting arrangements for Senior Vice President and 5 Directors. Handled a high volume of telephone calls and messages. Planned domestic \ international travel. Responsible for group announcements. Published weekly staff reports to senior staff. Arranged office moves, individual and departmental. Responsible for new hire assimilation. ▪ Developed and maintained Meeting Point application, preparing presentation materials, video conferencing logistics, ensuring accuracy of information and catering. ▪ Managed projects to move offices by coordinating schedules with external vendors and internal teams to minimize impact to work flow and ensure safety of company assets and employees. ▪ Boosted team morale and overall engagement by coordinating regular activities, participating in community care programs and collaborating effectively across all levels of the organization. ▪ Worked with vendors and interfaced with clients and internal teams in planning conferences, meetings and events.

* Heavy calendar management for Vice President of Supply Chain Services and 4 Directors. Provided administrative support to group of 60+ people. Coordinated and prepared meeting conferences and video conferencing globally. Compiled and distributed supply chain revenue reports and weekly planning files to VP and staff. * ▪ Member of Administrative Steering Committee; attended meetings and hosted Administrative In-Service Meetings quarterly. * ▪ Invited suppliers/vendors to update and inform administrators of current products/services they provide internally and externally. * ▪ Created and maintained organizational chart and phone list. * ▪ Ordered supplies for organization. * ▪ Dispositioned Customer Material Returns (CMR) to appropriate owner/planner for action.