Dhandapani M

Daily Operations System Maintenance: Oversee the functionality of critical building systems, including housekeeping, HVAC, UPS, DG, plumbing, elevators, and other critical equipment, ensuring uninterrupted operation and timely maintenance. Administrative Oversight: Address queries, maintain comprehensive reports, and uphold the facility's cleanliness and orderliness at all times. Vendor Management Contract Coordination: Manage contracts with external service providers, including cleaning, security, maintenance, and IT support vendors, ensuring service quality and adherence to agreements. Performance Monitoring: Regularly assess vendor performance and implement corrective actions when required. Resource Allocation Optimization: Utilize energy, materials, and space efficiently to reduce operational costs without compromising functionality. Technology Oversight System Management: Manage and maintain facility technologies, including access control systems, surveillance infrastructure, and Building Management Systems (BMS). Maintenance and Compliance Preventive Maintenance: Develop and implement a comprehensive maintenance schedule to ensure equipment longevity and avoid disruptions. Emergency Management: Maintain robust emergency response plans, including fire safety measures, evacuation procedures, and disaster recovery protocols. Regulatory Compliance: Ensure strict adherence to health, safety, and environmental regulations through regular audits and inspections. In-House Management (Team Management) Leadership: Supervise in-house teams, including housekeeping, security personnel, and administrative staff, fostering high performance and accountability. Budget and Reporting Financial Management: Prepare, manage, and monitor budgets related to facility operations, maintenance, and improvement initiatives. Cost Optimization: Identify and implement measures to optimize costs while maintaining service quality.

Facility and Administration Management: End-to-end workspace Management Services and Technology solutions. In-house tech-enabled space management solutions that help our clients track day-to-day facility & Activities, manage facilities remotely. Capable of handling multi locational facilities across regions and managing service partners. Oversee and manage the physical infrastructure of the Office. Ensure a safe, clean, and organized work environment for all employees. Able to quickly mobilize resources to meet the ever changing demands Able to lead, guide and motivate for Entry level, Middle level & Senior level employees Maintaining relationship with quality vendors that they are reliable and cost effective. Make Daily Reports of Attendance, Consumable Report, and Incident Report & Clients Meeting Tracker. Handling employee’s queries and resolving them in a professional manner. Ensure all operational and safety procedures are properly followed. Inspect and approve staff work performance. Demonstrate leadership and training to staff. Communicate effectively to staff. Should be innovative and should be able to give new ideas Should have good negotiation skills with vendors Conduct facility and EHS related trainings to the teams / vendors Ability to lead the team Should be able to quickly mobilize resources to meet the ever changing demands Should be able to coordinate with the building authorities for building related matters Reporting to the client on daily and weekly basis Client Relation Management Employee Relations Employee Engagement Helpdesk Ticketing Finance Budget Management Vendor Management EHS Training staff on health & safety procedures Compliance and Documentation

Heading facilities for Tamil Nadu region 16 warehouse and office premises at different locations. Presently managing the entire Facility by budgeting, Forecasting, Audits, and coordinating with Project and Procurement of the entire campus. Reorganizing & controlling, MIS, finalizing P & L account of the department Making efforts to create & innovate the latest in cuisine within the budgeted figure & preparing budgets & advance requirement of critical items for outlets Designing and developing organizational policies and operational standards relevant to the facilities department Selecting, developing, and evaluating internal personnel and external services to ensure the efficient operation of the department and facility; conducting daily briefing, training programs, supervising the maintenance of service equipment Supervising facility staff activities in organization; ensuring availability of stationery and other essential items Directing the efficient rendering of facilities in premises. Ensuring compliance with statutory acts as well as rules & regulations Arranging event and town hall session based on the request from the business Monitoring various activities pertaining to cleaning of conference /meeting rooms & work floors Implementing the housekeeping policies and standardizing systems / processes, ensuring smooth and efficient operations. Coordinating with the purchase department and vendor for equipment supplies , maintaining and processing supplier bills and making comparative statements of the vendor Training the staff for maximizing productivity and maintaining all relevant record regarding training Creating and sustaining a dynamic environment that fosters development opportunities and motivates high performance amongst team members

Direct the planning and delivery of all facility related & administrative support services and activities at the site on a day-to-day basis Managing ( Preventive/ Breakdown) the production machines/ equipment & Utility related equipment Taking regular rounds throughout the Facilities and reporting any irregularity Extracting job functioning from the technical team through constant supervision – MSTs Verify all checklists & checklist values with actual values & completion of documents as per schedule & requirement. Follow up on all technical issues (Break down, Shut down Etc.) Coordinating with seniors as per procedure Briefing on a monthly basis to all inhouse support staff, to make awareness of their roles & individual responsibilities Monitors work performed by comprehensive service agencies and verifies quantity and quality for payment Contacts appropriate service agencies to schedule repair work and ensure timely work order completion Ensures adherence to established client policies and procedures, objectives, quality assurance programs, and safety standards Develops and establishes policies and objectives consistent with those of the organization to ensure efficient and safe operation Responsible for overall upkeep of the site to high standards of operations, maintenance and cleanliness Ensure all safety guidelines/ requirements are adhered to by team members/vendors Oversees activities of contractors, vendors and suppliers; Monitors contracts for compliance and controls costs; monitors general expenditures of units; performs quality control inspections to ensure adherence to contract specifications and industry standards Develop annual operating budgets and provide fiscal direction to the unit planning and accomplish operations targets Prepare and send all the internal reports like salary input, safety checks, and R&R nomination etc Ensure all safety guidelines/ requirements are adhered to by team members/vendors Conduct monthly reviews with inhouse teams

Direct the planning and delivery of all facility related & administrative support services and activities at the site on a day-to-day basis. Managing ( Preventive/ Breakdown) the production machines/ equipment & Utility related equipment Checking of all electrical systems whether it is under control / within design limits. Checking all UPS, HVAC units. Taking regular rounds throughout the Facilities and reporting any irregularity. Extracting job functioning from the technical team through constant supervision – MSTs, Verify all checklists & checklist values with actual values & completion of documents as per schedule & requirement. Carrying out routine checkup of fire detection system, Sprinklers and smoke detectors. Follow up on all technical issues (Break down, Shut down Etc.) Coordinating with seniors as per procedure. Coordinating with the team for procedure Development & changes. Preparation of required Checklist, approval & implementations. Shift scheduling Briefing on a monthly basis to all inhouse support staff, to make awareness of their roles & individual responsibilities. Plumbing, Carpentry Maintenance, follow up, scheduling of work, which will not affect users, to finish it accordingly. Monitors work performed by comprehensive service agencies and verifies quantity and quality for payment. Contacts appropriate service agencies to schedule repair work and ensure timely work order completion Maintains records of work performed. Ensures adherence to established client policies and procedures, objectives, quality assurance programs, and safety standards. Instructs subordinates in proper methods of operating systems. Implement planned preventive maintenance as per the schedule and report any repair problems. Checks the quality and quantity of work performed; resolves disciplinary problems or disputes as indicated by the circumstances. Coordinating with the team for procedure Development. Preparation of required Checklist, approval & implementations.