Devina Safitri

- Managing end-to-end project documentation (Rintek, Pertek, UKL-UPL) from drafting, internal validation, submission to DLH/KLHK, until approval. Drafting and reviewing project contracts, ensuring compliance and clear deliverables with clients. - Acting as primary liaison with clients and government institutions, maintaining effective communication. - Developing SOPs, workflow systems, and timeline monitoring to ensure on-time document delivery. Coordinating and supervising internal teams (drafter, validator, PIC) to align work with company standards. - Implementing risk control by monitoring project progress and applying contractual penalties when necessary.

• Managed end-to-end payroll and attendance administration for local, Chinese, and outsourced employees from multiple companies. • Handled employee data and payroll administration for three outsourcing companies. • Coordinated with HQ HR and managers in China and Singapore regarding employee data, attendance, and payroll matters. • Calculated salaries, allowances, overtime, bonuses, incentives, and deductions based on company policy and employment contracts. • Processed payroll tax (PPh 21) and ensured compliance with Indonesian tax regulations. • Administered BPJS Health and BPJS Employment, including employee registration, data updates, contribution calculation, and reporting. • Prepared monthly payroll reports and supported management and audit requirements. • Ensured payroll accuracy, timeliness, confidentiality, and compliance with labor regulations and company policies.

Job Description : 1. Human Resources Operations • Managed employee attendance, overtime, leave, and permission requests. • Handled end-to-end recruitment process, from sourcing to interviewing candidates. • Administered employee contracts (PKWT & PKWTT) and conducted regular performance appraisals. • Prepared monthly manpower reports and internal HR documentation. • Organized employee training and development programs. • Managed salary calculation and timesheet for outsourced drivers. • Operated Talenta HRIS for employee data management and payroll support. • Developed evaluation forms, skill matrices, and competency assessments for workforce planning. 2. General Affairs & Facility Management • Maintained contracts and cooperation agreements with vendors (security, drivers, travel agents, cleaning services, etc.). • Coordinated the use and maintenance of operational vehicles (cars, trucks, forklifts), including service and billing monitoring. • Managed office supplies and facilities: stationery, uniforms, safety shoes, printer ink/toner, and toner waste handling. • Monitored water consumption, domestic waste, and office facility maintenance. • Handled accommodation needs for Japanese expatriate staff (apartments and utilities). • Coordinated business trip arrangements with travel agencies. • Issued internal and external memos for company-wide communication. • Oversaw daily procurement and inventory of goods and services for office and production needs. 3. Legal, Audit & Compliance • Drafted and monitored legal documents and company licenses. • Administered company insurance policies and ensured coverage compliance. • Assisted in the preparation and documentation of UKL-UPL (Environmental Management and Monitoring Efforts). • Supported internal and external audits, including ISO 9001, ISO 14001, ISO 22001, and Manpower Office audits. • Supervised and evaluated outsourced vendors to ensure service quality and contract adherence.

• Setting up and maintaining Organization Structure and Job description Analysis. • Assisting and managing the end-to end in talent acquisition and recruitment process. • Managing and posting vacancy advertisements through social media (LinkedIn) and job portals (Jobstreet) • Searching, screening and approaching suitable candidates based on company requirements • Conducting paper test and interviewing candidates • Updating and reporting recruitment progress, and turn over • Preparing and conducting new employees induction • Controlling and filing all new and existing employees contract (PKWT and PKWT extend) • Monitoring and evaluating the probation of new employees • Implementing Employee Promotion, Demotion, Rotation and PA (Performance Appraisal) • Handling and filing Medical reimbursements, hospitalization, and administration for employees • Maintaining HRIS (Human Resource Information System) and employee database such as compiling data, validating, backing up, restoring and customizing filled by the other HR Officers • Training and orientation activities of new and existing employees • Controlling and recapitulation of the employees attendance • Personnel administration (announcement, reference letter, summon letter, warning letter, employee’s personal identity, daily attendant, disciplinary, annual leave, overtime in monthly and annually. • Conducting and implementing ISO 9001:2015 at HR Department • Implementing of company regulatory registration • New and annual medical arrangements for new and existing employees • Family gathering, sport events and ceremony arrangements • Controlling and filing office supply, employee uniform and stationary • Controlling the transportation schedules for the operational company and expatriate matters • Controlling and evaluating vendors (Security and Cleaning Service Outsource)

Daily : • Control Process of production • Tooling Progress/Schedule MFG Progress • Input daily Overhaul, Repair Molds • Registering molds into Access • Listing projects of new molds • Making Overhaul Schedules • Input overtime of Mold members • Making schedules for new molds & Tooling progress • Making manufacturing schedules for new molds Weekly : • Weekly report • Loading MC Report • Mold maker sales plan • Report format for manager • Data Trial Report Monthly : • Audit Asset FA/PFA (Epson&Denso) • Updating Monthly Spring Shafts • Stock data opname Yearly : • KPI Mold maker • Data yearly accounting • Mold maker yearly Output Others : • Standard Check Point Gasvent on Molds • WI Overhauling • Creating and updating Mold Bunkai Check Sheet – Denso & Epson Molds • FACS, Order material, and Work Order (Oracle) • Prepare Audit Event DENSO, EPSON • RFQ Molds, Jigs, Dies

Daily : • Create daily progress • Check WIP (Work In Process) • Input and check attendance and overtime • Create product transaction (moving card and moving place card) • Update lot tracking • Testing material result • Update result 100%, selection, rework method, and product reject Monthly : • Make productivity report • Creating of Time Fiscal • Make GM monthly report • Make monthly selection result • Make a summary of the incoming inspection result • Make summary 100% inspection result • Creatingng of Man Power Planning • Create KAIZEN / IMPROVEMENT Yearly : • Prepare Audit ISO 14001 & ISO 9001, JIS (Japanese Industrial Standard) • Create yearly report of Productivity, Time Fiscal, GM Monthly, GM Report Others : • Make evaluation and revision of Check Sheet, Work Instructions, Standard, and Procedure • Make Summary and certificate of Evaluation and Re-evaluation of Inspectors • Filing and documentation