debra chambers

* Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software. * Conform hard copy architectural drawing sets to current construction design. Perform data analysis, coordinate and distribute bid proposals as directed by the project team via Procore. * Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities. * Coordinate executive communications, including taking calls, responding to emails, and interfacing with clients. * Act as liaison between project manager and all external vendors, particularly IT, to support operations with a willingness to troubleshoot any challenges that arise. * Schedule meetings and appointments. Coordinate and complex itineraries. * Arrange corporate events to take place outside of the work place, such as fundraising events and staff appreciation events, etc.

* Negotiated favorable terms and pricing agreements with vendors, caterers, and other providers for services at special events, saving at least $50K annually. * Prepared internal and external corporate documents for team members and industry partners. * Enhanced communication between manufacturing department and executive team, fostering a sense of teamwork and collaboration. * Handled all purchase orders and shipment expenses, cutting the company’s’ expenses by 12%. * Coordinated all aspects of travel, inclusive of flights (global and domestic), hotels, and ground transportation. * Tracked recurring monthly office invoices, corporate card usage, and internal authorizations. * Coordinated and managed Executive’s calendars with meetings and conference calls.

* Facilitated orientations and certifications classes on CRCST -- Certified Registered Central Service Technicians. * Participated in marketing research to offer service promotions, improvement and maintain client satisfaction. * Coordinated and oversee all office activities and operations to secure efficiency and compliance to company policies. * Troubleshoot desktop, printers, blackberry, and other mobile electronics. * Managed multiple projects, worked independently, and paid close attention to details. * Maintained a highly confidential nature in all aspects of the job scope. * Managed and prioritized a high volume of meetings, conferences, dinners and events.

* Worked closely and effectively with the CEO and VPs to keep them well-informed of upcoming commitments and responsibilities. * Administrative tasks: individual calendar and department calendar maintenance, scheduling meetings, coordinating travel, answering phones, maintaining contact sheets, and ordering and maintaining supplies. * Coordinated logistics for corporate events, team initiatives, activities and meetings. * Produced reports, presentations and briefs as needed. * Collaborated amongst various roles within the department on special projects as needed. * Maintained confidence and protected operations by keeping information confidential.

* Managing complex calendars and scheduling to support the President, SVP, CFO & COO in multiple locations. * Coordinating domestic and international travel, hotel accommodations, and car reservations. * Organize, execute and assist with team activities (All-Hands-Meeting, off-site Meetings and team social events) * Track and help drive completion of key deliverables and follow up on outstanding items via Ninety.IO * Manage expense report and time-sheet coordination and submission. * Document writing, editing and readiness. * Act as liaison between vendors, clients and staff. * Oversee IT vendor relationship and ensure IT matters are resolved in coordination with the COO. * Strategically schedule meetings in accordance with productivity and anticipate the need to re-prioritize as necessary.