Debora Boscaglia

Assist Event Coordinators and Senior Coordinators with the planning and coordination of public and sporting events, seminars, conferences, and campus and/or community organization services.

*Attend executive meetings with VE director, take meeting minutes follow up on any tasks and also attend some meetingson behalf of the VE director if requested *Create & develop automated archiving system for all administrative work flow and correspondences *Manage the arrangement and appointments agenda of the VE director in all meetings, interviews, visits, occasions andnormal or up normal activities *Manage the communications system telephone (calls reception & messages reception, transactions etc.) *Organize & prepare travel arrangements, organize daily work and review correspondences and transactions

*Alert superiors of debtors unwilling or unable to pay when necessary *Comply with requirements when legal action is unavoidable *Handle questions or complaints *Keep track of assigned accounts to identify outstanding debts *Locate and contact debtors to inquire of their payment status *Plan course of action to recover outstanding payments *Update account status and database regularly

*Collaborate with team to schedule all deliveries and ensure compliance to all material requests. *Collaborate with various departments, suppliers, inspection agencies to manage efficient flow of all materials. *Ensure accountability for all materials & efficient movement of all materials *Maintain all files for material delivery sites and prepare efficient work schedule. *Maintain all information for status of materials on weekly basis, and prepare appropriate project schedule. *Prepare schedules, required reports for cost accounts and procurement

*Assisting with event organization on an ad hoc basis ranging from creating an invitation database to arranging the wholeevent and all related elements. *Coordinate external business affairs, including arranging appointments and all relevant paperwork and logistics. *Establish priorities and manage multiple activities simultaneously relating to the Manager’s responsibilities, and followthrough on issues in a timely manner *Identifies and implements improvements and modifications to clerical and administrative procedures in order to ensurethe highest standards of clerical/administrative support to business activities. *Manage the calendar, interacting with both internal and external executives and/or their relevant offices to coordinate avariety of meetings *Overseeing IT, office set-up and infrastructure changes, such as décor, display literature, and meeting rooms.

*Administer company expenses (supplier invoices, authorization for payment, updating payment details, and manageoffice budget, and maintain the updated information on timesheets and invoices *Arrange domestic & international travel including flight & hotel booking, and car rentals *Carry out office-related tasks, including purchasing office supplies, maintaining sales materials, answering phone calls,greeting clients, updating electronic filing systems *Coordinate appointments and schedules and manage staff calendars *Create presentations and other management-level reports, compose correspondence & new contracts *Ensure guests meeting with the SVP are well taken care of *Ensure the SVP IS fully briefed on, or prepared for any upcoming engagements *Handle assessment and streamlining of office general expenditures, SVP diary & email account *Handle staff salary and contractor payments, employee inductions/ terminations and staff monitoring *Keep and retrieve files and maintain an accurate record of papers and electronic correspondence *Manage filing systems and office supplies, maintains IT infrastructure and keep inventory of orders *Minute general meetings as required and complete research on behalf of the SVP *Oversee guest experience, sort mail and answers direct phone calls *Oversee office administration to ensure operations run smoothly and gives reports to the management *Oversee staff interactions and respond to their queries on office management issues