dawn smith

* Executive Administrative Assistant to Managing Director of Global Diversity and Inclusion, Product Control * Provided administrative support to the Global Head of Diversity and Inclusion, who reported to the Vice Chairman and CEO. * Provided administrative support to the Global Head of Equities, IBD, and Treasury Product Control. * Arranged for CEO and Executive Board Members to host Diversity events. * Managed very busy calendars, and also composed and revised correspondence. * Arranged detailed travel itineraries; coordinated flights, hotels, cash advances, and taxis. * Liaised with assistants in Asia and Europe to arrange global meetings. * Maintained attendance records for the department. * Processed expense reports; organized receipts, calculated currency conversions, and ensured timely submission of statements. * Created and edited presentations utilizing PowerPoint. * Responsible for filing, faxing, and photocopying of documents.

* Administrative Assistant – Foreign Exchange Corporate Sales and Structuring (Trading Desk) * Provided administrative support to the Head of Foreign Exchange Corporate Sales and Structuring (3 Vice Presidents and 2 Associates). * Responsible for providing back-up support to the Head of Emerging Markets and Foreign Exchange. * Worked with Chief Operating Officer for Emerging Markets, FXCom, and Morgan’s Cash Activities. * Set and revised managers’ schedules; scheduled and confirmed meetings. * Arranged travel and processed expense reports. * Prepared PowerPoint presentations. * Composed and revised letters, memos, and faxes. * Responsible for filing, faxing and photocopying documents. * Received quotes from brokers and distributed mail to the traders and marketers.

* Executive Assistant to Partner Managing Director (PMD) of Private Wealth Management Compliance (PWM Compliance) * Provided executive support to the Partner Managing Director and team. * Managed extremely busy calendars, which consisted of internal as well as external meetings with very senior individuals. * Arranged detailed travel itineraries; coordinated flights, hotels, cash advances, and taxis for domestic and international travel. * Maintained attendance records for the department and composed and revised correspondence. * Processed expense reports; organized receipts, calculated currency conversions, and ensured timely submission of statements. * Worked with assistants in Europe and Asia to arrange global meetings. * Arranged audio and video conferences when required. * Coordinated all aspects of facilities including placing service calls and orders for PCs, copiers, printers, fax machines, and telephones. * Created and edited presentations utilizing PowerPoint.

* Executive Administrative Assistant to Executive Vice President (EVP) of Human Resources * Provide executive support to the EVP of Human Resources. * Work closely with the Office of the CEO in order to schedule meetings, prepare and submit Board meeting materials, and prepare correspondence for internal and external distribution. * Heavy calendar management is required. I also schedule prospective employee interviews. * Anticipate needs so that my manager is always well prepared for meetings, ensuring that his day runs smoothly. * Coordinate all aspects of business travel, including the timely submission of travel and entertainment statements. * Create and edit documents as necessary, utilizing Word, Excel or PowerPoint.