Darcy Carpenter

I transformed disorganized financial records into a precise accrual accounting system, significantly improving reporting accuracy and enabling actionable financial insights. Using QuickBooks, I managed company financials, oversaw the general ledger, reconciled key accounts (LOC, credit cards, bank), and ensured accurate month- and year-end closings. I developed advanced spreadsheets to support financial tracking and improve journal entry and accrual reporting accuracy. I streamlined financial processes, turning negative P&Ls into consistent monthly profits. I created and maintained detailed reports for AP, AR, budgeting, projections, and PO tracking, boosting visibility and planning. By resolving billing discrepancies, I optimized AR tracking, accelerated cash flow, and improved revenue accuracy. I also led audit support with accurate documentation and reporting, ensuring compliance and transparency. I produced monthly, quarterly, and year-end financial reports for leadership, supporting KPI evaluations and strategic decisions. Expense analysis and redundancy elimination cut operational costs by over 5%, improving ROI. Operationally, I prepared and negotiated vendor and client contracts, supporting compliance and long-term partnerships. I managed contract lifecycle and onboarding for staff and consultants, ensuring complete and compliant documentation (contracts, W-9s, direct deposits, insurance). I also oversaw legal entity setup in OR, PA, and MD to support expansion and compliance. To mitigate client risk, I conducted financial due diligence via D&B credit checks.

Served as a trusted outward-facing representative for company leadership, managing high-volume communication, complex scheduling, and travel planning with professionalism and precision. Supported financial reporting and operational needs during a period of company growth, consistently delivering executive support that enhanced internal efficiency and client engagement.

Managed the multi-line phone system and office coordination with a focus on seamless communication and operational efficiency. Coordinated complex travel arrangements for company executives, ensuring precision and diligence. Maintained and optimized talent databases and client tracking systems to support business growth. Led the company’s GSA IT Schedule 70 government contract submission and compliance efforts, driving accuracy and adherence to regulatory standards. Developed comprehensive onboarding packets and contract documentation that enhanced new hire integration and administrative processes.

Sourced and qualified 20–30 SAP consultants daily, ensuring a strong pipeline of top talent. Conducted thorough reference checks and prepared polished resumes for client submissions, supporting seamless candidate presentation. Collaborated closely with recruiters to maintain consultant engagement throughout the hiring process. Organized job fairs and managed marketing materials to enhance talent acquisition efforts and brand visibility.

Built and nurtured strong consultant relationships, driving the generation of new business opportunities. Recruited IT consultants specializing in SAP, Oracle, Lawson, JD Edwards, and BI tools, ensuring a diverse and skilled talent pool. Trained and led a team of junior recruiters, fostering their development and enhancing overall team performance.