dana jones

administrative coordinator at avison young northern california ltd

About

Focused on providing a professional environment for potential and existing clients; building productive working relationships.

Country

united states

City

sacramento

Industry

commercial real estate

Skill

administrative assistants, leases, tenant, marketing, property management, management, property, legal writing, insurance, office management, data entry, outlook, office administration, spreadsheets, travel arrangements, administrative assistance, real estate development

Experience

administrative assistant

p & j enterprises

1994-1 - 2003-6 · 9 yrs 6 mos

Accounts Receivable/Payable. Clerical support and budgeting.

seminar coordinator

springer financial advisors

2012-1 - 2012-2 · 2 mos

Scheduled, coordinated, and prepared seminar locations for Keith Springer’s clients. Worked with restaurant managers and staff to create an ideal environment. Phoned clients to confirm location and times.

administrative assistant

capital builders

2003-6 - 2004-6 · 1 yr 1 mo

Administrative Assistant to the Vice President of Property Operations. Maintained/updated marketing binders, quarterly reports including absorption, occupancy and competition summaries. Routed tenant checks appropriately. Monitored stock of all project marketing brochures and flyers to avoid depletion. Prepared tenant files and correspondence for all properties. Processed executed leases and amendments. Scheduled conference facilities, both in-house and tenant. Greeted visitors and guests. Assisted Property Operations- handling tenant calls and maintenance items. Distributed mail and packages. Provided administrative support to various departments as needed.

administrative assistant

foundation surgery affiliates

1991-1 - 1993-7 · 2 yrs 7 mos

Reported directly to Department Manager. Completed various projects utilizing company software system. Analyzed reports and input all necessary information for review. Supported three Contract Sales Representatives by reviewing and updating their state contracts.

administrative coordinator at avison young northern california ltd

avison young

2012-12 - Present · 13 yrs 10 mos

* Aguer Havelock Associates was acquired by Avison Young in July 2014. http://www.avisonyoung.com/fileDownloader.php?file=files/media-room/AYPressReleaseAcquireAguerSacramentoJuly24_14Final.pdf Brokers: Assist Managing Director/Broker of Records for Northern California and Associates/Principals * prepare proposals and LOIs for potential leases/sales * assist with highly confidential contracts and documents * prepare tour packages * marketing support * schedule flight reservations and meetings. Property Management: First contact clients/vendors meet when arriving onsite * request/maintain current certificate of insurance for all vendors/tenants * A/R for all properties * assist with monthly property/receivership reports * attend to landlord/tenant issues * maintain administrative & office transaction files * work closely with Senior Property Accountant.