cynthia smith

* Administrative Assistant to CEO, President and Controller. * Reconciled two operating bank accounts and one payroll bank account. * Prepared corporate division payroll weekly and semi-monthly, 941 and 940 reports quarterly. * Calculated investment opportunities daily and state income tax payments monthly.. * Daily Cash Receipts data entry for all divisions. * Printed all payroll an operating checks for all divisions. Initiated wire transfers when necessary. * Maintained 401K master file, corporate purchase order system and workers compensation records. * Assisted other office services coordinators with various responsibilities including accounts payable and accounts receivable.

* Planned, assigned and managed the work of 4 accounting clerks responsible for accounts payable and accounts receivable. * Set up and maintained projects in Oracle and reconciled project data. * Created and entered journal entries, coded AP invoices and reviewed for proper approval per DOA. * Reviewed and approved balance sheet reconciliations. * Uploaded various reports to I-share and entered data into Hyperion.

* Responsible for full cycle accounts receivable. Trained and managed two accounting clerks responsible for billing. Prepared monthly revenue reports and reconciliation. * Created billing database to keep track of customer invoicing requirements allowing for correct billing. * Reviewed and processed W-2 and 1099 forms. Prepared end of month and financial reporting.

* Responsible for full cycle accounts receivable including setup of new customers. Created customer invoices – 900 plus per month. Monitored AR Aging report weekly and submitted statements to customers as needed. Contacted customers about past due invoices and arranged payment maintaining an average DSO of 32 to 40 days. Prepared month end reports and reconciliations. * Entered cash receipts daily and resolved any discrepancies with payments. * Prepared and submitted sales & use tax returns for various states per each states requirement monthly, quarterly, yearly. * Developed databases, spreadsheets and documents for accounting department and continued to edit forms as company grew.

* Implemented segregation of duties and succession plan. Wrote job descriptions for positions throughout accounting department, as well as training requirements for promotions. * Managed and trained seven accounting clerks on various databases, accounting functions and company procedures. Conducted quarterly performance reviews and individual conferences. * Consistently earned quarterly bonuses for outstanding job performance.

* Responsible for coordinating and managing the daily business operations of the state park and park store according to site specific Fiscal Control Plan. Requires knowledge of all phases of park administration and operations. * Accurately maintain fiscal records for the park, including purchasing, budgeting and revenue collection. * Provide customer service, collect fees, register park visitors and provide general park information in a professional manner. * Assist with human resource management duties including supervising, training, yearly evaluations and reprimanding administrative staff. Provide guidance to administrative staff and volunteers. Requires ability to effectively communicate with all staff at all levels within TWPD and other state agencies.

* Prepared and submitted invoices to customers according to contract. * Effectively communicated with customers to resolve invoicing issues. * Maintained customer specific information in Billing Database needed for accurate billing. * Participated with weekly staff and safety meetings. * Managed all administrative staff within the company and planned company activities which included celebrations and team building events. * Maintained/ordered office supplies/machines and scheduled repair of equipment as needed. * Worked with HSE department to manage company safety program. * Supported VP of Operations and prepared quarterly customer reports which included sales data, safety performance data, man hour data, etc. Maintained reporting requirements for several Native American Tribes in New Mexico & Wyoming.