cybele siegel

Volunteer – Phone Banking and canvassing throughout Connecticut.

Made cold calls across the US to encourage voting and an open dialogue of the issues. Discussed the accomplishments of the Obama Administration. Chosen to speak to journalists and members of the local press about the Obama campaign.

Administrative Assistant to the CEO Daily, in-depth use of MS Word, Excel, Lotus Notes, Power Point, MS Access, Outlook, Word Perfect & IBM. Heavy book keeping, large volume of phone and message taking, contact with clients, faxing, reorganizing, filing, typing letters, arranging travel plans: flight and hotel, scheduling appointments and meetings, working on projects in a high pressure environment. Researched new business acquisitions. compiled research materials, coordinated daily schedules, and planned executive meetings.

Taught courses in Pronunciation, Conversation, Grammar and Vocabulary.

Temporary Executive Assistant for Executive Director Barbara Anderman, MA. 8/15/14-9/12/14 Prepared Potential New Business packets in Power Point. Worked with clients and candidates on each step of the executive search process for CEO’s and EVP’s. Daily use of Beacon HR application. Prepared expense reports with NECHO Expense. In-depth use of MS Outlook and Excel. Daily calendaring and scheduling, meeting planning, making travel arrangements, and multi tasking. Copy editing business prospectuses. Prepared reference templates and position specification. Ordered supplies and answered phones.

Flad Architects San Francisco - 650 California Street, San Francisco, CA - Office Manager 3/22/13-6/29/14 Ordered supplies for the office, updated contracts. Combined PDF documents, updated Excel spread sheets, planned meetings. Worked with local and national vendors, greeted clients, Ordered lunches for the office. Prepared Power Point slide presentations for staff meetings. Processed invoices and worked with the headquarters in Madison, Wisconsin, answered phones. Contributed feedback and writing on a project for Post It.com, Cleaned the office. Set up conference calls on Webex.com, AV set up and NECHO Expense, Set up computer stations.

* As an Adjunct Instructor of English, I taught Writing and Literature courses: * English 101 Non Fiction Essay Writing. * English 201 Intermediate Writing, Poetry and Literature. * Introduction to Shakespeare * Modern Poetry * The Short Story Winter Intensive. * I received excellent faculty evaluations and was well respected by faculty and students. Teaching at the Borough of Manhattan Community College for almost four years was the most beloved teaching position I have ever had.

Administrative Assistant. Worked for the CEO in showing apartments, updating flyers and townhouse prospectuses, wrote letters, ran credit checks, collected rent. Organized files and interviewed tenants. Heavy book keeping, large volume of calls and message taking, contact with clients, faxing, reorganizing and typing letters. Showed Town houses 800 West End Avenue and 25 CPW, both 4 million dollar deals. Salespersons License through Brown Harris Stevens Inc. from New York recently expired.

Executive Assistant for a Managing Director and a Vice President Created and updated numerous Excel spreadsheets documenting all forms of gifts and entertainment given and received throughout the company. Responsible for the reorganization of the entire Compliance file room and file system including over ten different spreadsheets for each file cabinet, created a file sign-out system, created thousands of hard copy files each with a different company name. Differentiated private companies with public companies, maintained a watch list of restricted company files, conducted research, completed a mail merge, and answered phones. Handled flight arrangements, train reservations, copied and filed legal bills, updated compliance notebooks and called government offices to request information. Reference: Rochelle Elias, M.D.

Responsible for managing a small ten person department, which included ordering supplies, handling vendors, delegating work to temporary employees, managing employees, handling confidential information and sensitive materials, advising on hiring of new employees, planning birthday and office events, as well as working for two CEO’s as an executive assistant. Made travel arrangements, responsible for scheduling meetings and teleconferences, taking care of the CEO’s family obligations, working on expense reports and accounts payable, typing letters and sending correspondence. Learned to multi task in a high-pressure environment.

Executive Assistant to Ron Nash and Mr. Gelfand. All administrative responsibilities. Heavy book keeping, large volume of phone and message taking, contact with clients, faxing, reorganizing, filing, typing letters, arranging travel plans: flight and hotel. Greeting celebrities in the music industry.

Daily, in-depth use of MS Word, Excel, Power Point, MS Access, Outlook, Word Perfect & IBM. Heavy book keeping, large volume of phone and message taking, contact with clients, faxing, reorganizing, filing, typing letters, arranging travel plans: flight and hotel, solely responsible for the restructuring and reorganizing of the managing director’s business library, scheduling appointments on lotus, working on projects and researching new business acquisitions. I developed and created presentations for meetings. I compiled research materials, coordinated daily schedules, and planned executive meetings.

Catalog Sales department, French language tour guide of the galleries and auction facilitator.

As an Administrative Assistant, I planned meetings, booked conference rooms, ordered supplies Answered phones for a 35 person office, sent correspondences, greeted clients, planned large marketing events. I wrote and edited a monthly Networking Calendar of Events for the attorneys interested in VC and firm wide tech and law events throughout the Peninsula and Bay Area, and combed through over 15 websites. I scheduled meetings, used MS Outlook, managed the office calendar and handled all administrative tasks. Generated Expense Reports, ordered meals, booked flight arrangements and car reservations. Used Legal software and Google search engine to research marketing events. Planned numerous meetings that included booking the space. Sent out a Daily Status Report of all employees in the Palo Alto office, worked with fellow coworkers to develop a system of coverage for all executives. Build a strong sense of teamwork in learning from co-workers. Learned state of the art audiovisual systems.

* Adjunct Lecturer in English as a Second Language (ESL) * Taught Pronunciation; Discussed and analyzed vowel and consonant sounds. * Taught map reading, conducted role-play and re-enactments. Students worked in pairs to practice conversation. * Taught vocal control, support and volume enhancement. Reference: PACE ESL Chairperson Lisa Kraft.

Worked on special projects, arranged travel plans and meetings, extensive phone contact, updated excel Spread Sheets, prepared Expense Reports, faxing, filing, organizing, typing, in a fast paced environment. Created and designed business presentations. Special projects with extensive use of MS Word, Excel, Access, Power point, supervised other employees with expense reports, data entry. Worked with CEO. Working for CEO G. Handjinicolaou, M.D Ed Galgano and M.D Dennis Garritan. Special Events Coordinator - Coordinated World Wide conferences, training classes, planned corporate and special events, planned an event for 1,000 people at various night clubs and restaurants, reviewed menu, hired staff and reviewed fees. Event planning required strong communication skills, phone and computer skills.

Activities and Societies: Literature and psychology courses. A+ grade.

Activities and Societies: Merit Scholarship from the English department.

Activities and Societies: Member of dance company and student drama festival.