christina huntly

Control all assignments coming in. Print Lists and collate to send to Lecturers for marking. File lists on electronic data base. Receive results and send for capturing. Handle two e-mail boxes for enquiries on results and assignment submission. Liaise with Lecturers on acquiring results timeously. File all assignments in onsite storeroom for easy access. Liaise with delegates on assignments queries and results.

Schedule, co-ordinate and organize meetings. Typing of Agenda’s, Minutes documentation. Arranging refreshments for all meetings. Managing user friendly filing system. Co-ordinate internal communications. Organize travel arrangements, flights, accommodation, car rental and hotel bookings, international and national. Monitor telephone calls and redirect them accordingly. Receive visitors. Liaise with all levels of staff. Compile daily correspondence and monthly reports.

Schedule, co-ordinate and organize meetings. Typing of Agenda’s, Minutes documentation. Arranging refreshments for all meetings. Managing user friendly filing system. Co-ordinate internal communications. Organise travel arrangements, flights, accommodation, car rental and hotel bookings international and national Monitor telephone calls and redirect them accordingly. Receive visitors. Liaise with all levels of staff including DDG’s and DG’s. Compile daily correspondence and monthly reports. Type and edit all submissions to the relevant departments.

Submit advertisements. File audit for the temporary division. Updating on a daily basis headcount on the Board. Filing, Faxing, typing of documents, typing of CV’s on Placement Partner. Switch board assistance when necessary. Ordering of stationery, ordering of sanitary wear. Taking minutes of Branch meetings. Trace Branch records, contact and liaise with temps from time to time, correspond with temps regarding pay slips, correspond with finance regarding the payroll, assist consultants with Starter Information. End assignments on Placement partner and communicate Temp resignations to finance, notify finance of Temp Bank account changes. Ensure that New Branch Recruits have the necessary equipment and stationery to start work on the first day. Organise Branch Tea for New Recruits on the first day. Report Maintenance work in the office and suppliers engaged to resolve problems. Handle petty cash in line with the branch needs and requirements. Ensure that office equipment if fully operational, report faults to suppliers Assist Branch Manager in duties delegated. Kroll and ITC checks.

Schedule, co-ordinate and organize meetings Co-ordinate internal communications Receive and enter into schedule all contracts of employment Manage correspondence Manage telephone calls accordingly

Schedule, co-ordinate and organize meetings and board meetings Manage user friendly filing system Co-ordinate internal communications Organize travel arrangements, flights, accommodation, car rental and hotel bookings international and national Monitor telephone calls and redirect them accordingly Receive visitors Liaise with clients, contacts, shareholders and directors Compile daily correspondence and monthly management reports

General Office administration Assist the bookkeeper with Creditors and Debtors Order feeds, keep stock of medicines Overtime calculations and input onto computer, weekly pay run Filing of creditors

Calculation and monthly input of salaries for 200 employees, 20 contract works. Input included, garnishees, miscellaneous deductions, fuel and staff sales, overtime, night shift allowances, adding new employees, leave maintenance and accrual. Payment of salaries via Paynet to banks and building societies. Balancing of payroll to payslips and input, printing payslips. Payment of cheques for PAYE, Pension, Medical Aid, Garnishees, NEC, Trade Unions, NSSA, Workers Compensation. Maintaining monthly cash book. Reconciling of same. Monthly reports to divisional heads on salary input. Monthly journal entry to accounts for all earnings and deductions. Handling of staff salary related queries and payment of monthly directors fees. Yearly printing and balancing of P6’s for staff and Tax. Typing of Letters of Employment.

Cashbook, petty cash, bank reconciling, answering telephone, setting up franchise for Afrotrade selling mineral water and cigarettes. General office running, handling staff queries and passing this to head office in Harare.