Carmen Chan

[Talent Acquisition] • Perform recruitment and administration of local staff. • Sourcing potential candidates for the existing vacancy using variety of method such as JobStreet, Linkedln, and Smart Recruiter system. • Coordinates and liaises with employment and advertising platform on advertising recruitment and interview schedules. • Handling recruitment process include sourcing potential candidates, resumes review & interview arrangement. • Follow up Employee Requisition for vacant position due to new join, resign or terminated via system UK Pro & Enboarder. • Collaborate with Directors/Managers on the job requirements. [Payroll] • Managing and monitoring the payroll administration in ensuring the timeliness of payment and other labour legislation requirements such as EPF, EIS SOCSO, Income Tax, Zakat, HRDF are complied with. Headcount handling around 40 pax with using Iflexi payroll system. [Expatriate Matter ESD] • Expatriate management encompassing working permit approvals and related services with Expatriate Service Division (ESD), Immigration Department of Malaysia include Projection application, EP application & EP Renewal. [Compensation and Benefit] • Preparing various letters, including but not limited to confirmation letters, extension of contracts, yearly performance review, promotions, transfer, redesignation, resignation and any other matters that are relevant to employees. • Oversee the staff benefits administration process e.g medical leave, outpatient benefit, group hospitalization and term life insurance as well as leave administration to ensure compliance with the current policies and procedures. • Updated Company Handbook & Policies: Regularly reviewed & revised the handbook & policies to ensure compliance with laws & regulations. [Office Management & Administrative Matters] • Responsible for general office administration • Committee of annual company event

[Payroll] • Handle payroll cycle per month for 400++ headcount. • Familiar and expert in using the Payroll software (EPE) to minimize the error on wrongly payroll calculation. • Attendance and OT monitoring per week. The consistency of Time Management System when import the attendance data to Easy Pay System. • Proceed cessations for those workers who already left the company including abscondment, end of contract or resignation. • Handling Government Statutory issue such as KWSP, SOCSO, PCB, EIS &HRDF payment paid before due date and documentation generate and submission on time. Always keep update to ensure information revision is accurate in order to avoid any penalty issue. • Ensure the declaration of Form E, EA form, expatriate tax clearance according the statutory compliance. • Prepare Confirmation appraisal for the employees to ensure the confirmation process is smooth. • To create and update personal file for new join staff. • Prepare foreign workers & contract workers renewal contract. • Prepare and assist in worker's disciplinary issue such as involve in domistic inquiry. Proactive engage in employee disciplinary issue and resolve it within 3 working days with supporting documents • Conduct Exit Interview for those who end contract or resigned. • Timely complete the payroll summary report, KPI report, HR Dashboard, bonus accrual & AL accural before end of the month. • Be a key person in HR Shared Services focus on employee central, onboarding/offboarding processes. [Compensations & Benefit] • Involve as a committee in organised Company trip. • Assist in preparing report to ensure the expenses didn't exceed as per AOP report. • Involvement in engagement activities such as engagement survey, MOS activities(become a member of Organization Pillar for MOS), festival events whenever any launching of activities. Reason for leaving: Seeking for better job opportunity.

[Talent Acquisition] • Perform recruitment and administration of local, foreign and contract worker. • Sourcing potential candidates for the existing vacancy using variety of method such as JobStreet, Recruitment Agency, Media Social, Paper Advertisement and Networking. • Handling recruitment process include sourcing potential candidates, resumes review, interview arrangement, new join preparation, salary offer and HR induction. • Prepare offer letter and appointment letter for the shortlisted candidates. [Handling and process immigrations permit and passes] • Visa application and renewal for foreign workers. • Buying FOMEMA medical check-up form and arrange for medical check-up. • Ensure foreign workers compensation insurance is completed. • Follow up with immigration office / MYEG on the worker's permit and visa. • Check Out Memo for foreign worker repatriation. [Administration of Employee Welfare] • Insurance claims • Proper maintenance of employees’ personnel records • Arrange and issuance for canteen coupon distribution. • In-charge of records maintenance on benefits plan • Handle grievances of the foreign workers with conduct of the survey forms • Assist on the preparation of allegation letter to those who are having misconduct issue on their action. [Payroll] • Handle 3 payroll cycle per month for 800++ headcount. • Attendance and OT monitoring per week. • Proceed cessations for those workers who already left the company including abscondment, end of contract or resignation. • Attendance and OT monitoring per week. • Prepare and send out Exception report to ensure attendance records are reviewed by supervisor and data is accurate in order to early detect absconded employees • Handling Government Statutory issue such as payment paid before due date and documentation generate and submission on time. Always keep update to ensure information revision is accurate in order to avoid any penalty issue.