Carla Paixão

I provide strategic consulting services focused on improving business efficiency and driving measurable results. My expertise spans business management, cost reduction, product marketing, leadership development, departmental structuring, and compliance. I conduct comprehensive diagnostics, structure and optimize processes, develop high-performance teams, streamline operations, and implement compliance practices to ensure sustainable growth, increased productivity, and more assertive decision-making. Companies served: • ALFAIATARTIA DE IDEIAS / EXAGERADO -Head of Purchasing • BLINK JEANS – Head of Purchasing • PURAH MEDICAL – Sales and Supply Coordinator • RETROMANIA – Leadership Consulting

Generalist Administration across the Purchasing, Supply, and Administrative Process departments, with decision-making responsibilities alongside the executive board. Inventory and Purchasing Management: Stock analysis and procurement of surgical materials for resale, ensuring product availability and quality. Compliance and Contract Management: Organization and oversight of contracts — including samples, donations, and demonstrations — ensuring adherence to internal and external regulations. Supply and Supplier Registration: Management of general supply purchases, including supplier and carrier registration and evaluation, optimizing the supply chain. Process Improvement: Implementation of projects to optimize and adapt internal processes, contributing to operational efficiency. Regulatory Records and Registrations: Responsible for registering NCM, IPI, Anvisa, and product data, ensuring regulatory compliance and supporting tax management. Pricing and Travel Management: Development of pricing strategies and management of travel bookings (flights and accommodations), optimizing logistics and costs. Endomarketing and Events: Planning and execution of internal marketing initiatives and corporate events, promoting organizational culture and employee engagement. Contract Analysis and Team Supervision: Review of client contracts and supervision of interns in Marketing and Process areas, fostering professional development. Maintenance, Facilities, and Logistics Management: Supervision of building maintenance, vendor service management, and control of the company’s vehicle fleet, ensuring smooth operations. Financial Management and Documentation: Cost reduction through strategic initiatives, as well as management of product returns, entry of invoices and freight CTEs, and tracking of merchandise.

Inventory Management: Analyzed stock levels and placed orders for surgical materials for resale, ensuring product availability and quality. Supplier Management: Oversaw supplier contracts and registered new suppliers and carriers, promoting effective partnerships and compliance. Supplies Purchasing: Coordinated procurement of general supplies, optimizing resources and reducing costs. Internal Processes: Implemented internal process improvement projects, increasing operational efficiency and ensuring compliance. Product Registration & Compliance: Managed product registrations, including NCM, IPI, ANVISA, and other regulatory requirements. Pricing: Developed pricing strategies to maximize market competitiveness. Travel Management: Coordinated purchases of airline tickets and accommodations, optimizing costs and logistics. Internal Marketing & Events: Planned and executed internal marketing initiatives and events to strengthen organizational culture. Facility and Vehicle Maintenance: Managed building maintenance through service providers and supervised company vehicle maintenance, including fuel control. Financial Control: Reduced costs through effective strategies; managed merchandise returns, invoicing, freight CTE entries, and shipment tracking.

Contract Management: Supervision of contracts with suppliers and holding companies, ensuring compliance and efficiency in negotiations. Procurement Process: Coordination of the purchase process workflow sent to the accounting, financial, and administrative departments, ensuring transparency and smooth procedures. Purchasing and Inventory Control: Acquisition of consumable materials, inventory control, and receipt of goods, ensuring availability and quality of supplies. Invoice Entry: Verification and entry of incoming invoices, purchase invoices, and service invoices, ensuring accurate financial documentation. Travel Management: Coordination of domestic and international airline ticket purchases, optimizing costs and logistics. Visa Documentation: Management of all documentation required for obtaining visas (Chinese, American) and passports for the board and company employees. Travel and Event Coordination: Organization of lodging, meals, and participation in trade shows for employees and partners, promoting networking and professional development. Fuel Control: Management of fuel supply and monitoring of fuel usage for the drivers’ fleet, ensuring operational efficiency. Equipment Management: Control and supervision of employees’ mobile phones and laptops, ensuring proper maintenance and efficient use of technological resources.

Purchasing Management: Coordinated all purchases using Excel spreadsheets twice a week, covering groceries, seafood, poultry, meats, fruits and vegetables, cleaning supplies, packaging, utensils, and beverages (Coca-Cola and Ambev). Quotations & Negotiation: Researched and obtained quotes for maintenance materials, negotiated with registered suppliers, achieving a 25% cost reduction. Contractual Terms: Conducted weekly negotiations of contract terms and pricing, ensuring best commercial practices. Quality Control: Ensured exchange of rejected goods due to quality issues and conducted rigorous product analysis, particularly salmon (1,200 kg weekly) sourced directly from importers. Documentation & Finance: Ensured all invoices received at stores were forwarded to the finance department, preventing purchase blocks due to payment issues. Order Monitoring: Tracked orders and ensured deliveries within 48 hours, maintaining efficient operational flow. Data Management: Manually entered order information into internal databases and distributed it to each store; maintained updated records of purchased products, delivery details, and invoices. Inventory & Stock Control: Conducted monthly inventory using Excel spreadsheets and continuously monitored stock levels, placing orders as needed. Store Coordination: Collaborated with store and kiosk managers to ensure proper storage of purchased products. Sector Updates: Participated in trade fairs and exhibitions to stay informed about industry trends, contributing to company innovation and competitiveness.

Inventory Management: Monitored and controlled pharmacy stock, ensuring continuous availability of essential products. Product Procurement: Coordinated the purchase of medications, hospital, and dental supplies, ensuring quality and compliance. Contract Management: Administered contracts and services for three 24-hour Emergency Care Units (UPA), ensuring compliance and service efficiency. Consumption Analysis: Developed spreadsheets to track average product consumption, facilitating demand forecasting and efficient inventory management. Supplier Liaison: Acted as the primary contact between requesters and suppliers, promoting effective communication and problem resolution. Supplier Negotiation: Negotiated directly with suppliers, maintaining existing partnerships and exploring new opportunities, ensuring favorable terms. Purchasing Logistics: Monitored purchases to ensure timely delivery to the warehouse. Financial Management: Negotiated payment terms and conducted quotations via online platforms using Síntese and Bionexo to optimize processes. Warehouse Support: Assisted the warehouse with invoice verification and outsourced contract costs, ensuring financial compliance. Product and Supplier Registration: Registered products and suppliers in MV system and Síntese/OPME platforms, maintaining organized and up-to-date records. Follow-up Meetings: Conducted weekly meetings to provide updates on purchasing and service acquisition processes, promoting transparency and alignment.

Purchasing Management: Coordinated purchase orders across multiple segments, ensuring product availability and meeting the demands of 14 stores. Pricing Development: Developed cost and sale prices, tracking cash flow and supplier costs through detailed spreadsheets. Inventory Analysis: Continuously monitored stock levels, updated spreadsheets with monthly expirations, and conducted turnover meetings to track sales. Store Visits: Visited stores to identify individual needs and monitor sales, promoting improvements. Implementation of KPIs: Developed and implemented performance indicators in the purchasing department to enhance efficiency and effectiveness. Negotiation with Carriers: Managed negotiations with transport companies, ensuring favorable freight conditions (FOB). Supplier Management: Monitored supplier ABC curves, seeking price and quality optimization. Trade Fair Participation: Attended trade fairs in Brazil to prospect suppliers, focusing on better prices and quality. Financial Control: Managed payment deadlines, preventing overload in the accounts payable department. Product Registration: Responsible for registering products in the system, including prices and maximum discounts for clients. Returns Management: Oversaw merchandise returns due to defects, both in stores and from customers. Store Support: Procured hygiene, cleaning, and office materials, providing support to store managers and headquarters staff. E-Commerce Support: Assisted with the e-commerce platform, including sending product photos for promotion via WhatsApp to clients.

Team Management: Coordinated a team of four buyers, promoting professional development and ensuring purchasing targets were met. Diverse Procurement: Responsible for purchasing a wide range of products, including food (meats, frozen goods, deli, dairy), hygiene and cleaning supplies, machinery, packaging, fresh produce directly from producers, industrial kitchen equipment, and basic food baskets for all employees. Budget Management: Administered a monthly budget of R$ 2 million, ensuring efficiency and strict cost control. Food Purchasing: Managed the acquisition of 2 tons of food through the industrial kitchen system, ensuring product quality and compliance. Cost Control: Conducted weekly meetings to monitor costs and target achievement, focusing on cash flow and departmental expense control. Report Preparation: Created and maintained detailed spreadsheets for purchase tracking and performance analysis. Tender and Contract Management: Oversaw bidding processes and managed contracts with outsourced service providers, ensuring compliance and service quality. Freight Coordination: Managed freight logistics, ensuring efficient deliveries and cost reduction.

Purchasing Management: Coordinated purchases for headquarters and four branches, including airline tickets, accommodations, promotional gifts, and awards for representatives. Departmental Support: Managed purchases for multiple departments, including maintenance, marketing, human resources, development and design, warehouse, safety, and occupational engineering. Diverse Acquisitions: Responsible for procuring electrical materials, finished products for resale, internal marketing actions, and building maintenance supplies. Audit & Compliance: Conducted internal and external audits to ensure compliance with regulations, including ISO 9001 certification. Contract Management: Supervised contracts with outsourced service providers, ensuring quality and efficiency of services delivered. Talent Development: Oversaw and developed 10 apprentices, promoting training and integration into the workplace. Inventory Control: Monitored stock levels, ensuring availability of essential materials and efficiency in replenishment. Performance Meetings: Held monthly meetings to review performance indicators, ensuring targets were met. Supplier Negotiation: Conducted meetings with suppliers to negotiate costs, seeking better terms and expense reduction. Budget Management: Managed a purchasing volume ranging from R$ 2 to R$ 3 million, ensuring efficiency and financial control.

Control Management: Coordination of the finishing and embroidery department, ensuring process quality and efficiency. Piece Sorting: Supervision of piece sorting, with batch identification, ensuring proper flow for invoicing and distribution to stores. Team Training: Responsible for professional sewing training, developing the team and promoting continuous skill improvement. Supplies Monitoring: Monitoring of material consumption, preparing detailed reports on product and process quality. Production Supervision: Tracking adherence to the production plan, ensuring goals are met within established deadlines. Quality and Processes: Implementation of quality and efficiency standards, focusing on continuous improvement of departmental processes.