Carey Stumm

The Baltimore City Archives (BCA) and the Records Management Division (RMD) are responsible for planning and coordinating activities and programs related to archival and records management. The City Archivist oversees the development and operations of the Baltimore City Archives, while the City Records Management Officer directs the Records Management Division. These roles may also support either program as needed. - Formulates and writes policies through strategic analysis and planning. - Plans and executes outreach programs, publicizing the work of the archives. - Coordinates and instructs training sessions. - Develops and tracks performance metrics to ensure effective information governance and accountability - Inspects, reviews, and approves records and records management practices across city departments. - Collaborates with the Department of Baltimore City Information Technology (BCIT) on the development and maintenance of electronic recordkeeping systems, including instituting records management applications and ensuring the long-term accessibility of digital records. - Drafts, revises, tracks, and prepares Record Retention and Disposition Schedules for approval by city agencies and the State Archivist. - Organizes and manages the maintenance of the City's records storage centers to protect both permanent and non-permanent records. - Reviews all proposals for the digitization and destruction of records. - Trains office personnel in accepted records management practices and procedures in collaboration with department heads.

As the Branch Chief of the Processing Division, my responsibilities include coordinating the transfer of records to the National Archives and Records Administration (NARA) and guiding policy interpretation related to preservation, holding maintenance, and record description. In my role, I serve as the project manager for a team of 14 archivists and specialists to ensure they possess the necessary knowledge, skills, techniques, and tools to perform their jobs effectively. This includes preserving records and managing data within our Salesforce Holding Management System (HMS). I utilize the records management system ARCIS and the digital asset management system Electronic Records Archives (ERA). As the cataloging point of contact (POC), I ensure that data is accurately entered into our Description and Authority Services (DAS) catalog to facilitate the discovery and use of complex records. Additionally, I collaborate closely with other departments to prepare records for digitization, assist with Freedom of Information Act (FOIA) requests, and serve as the records manager for the textual branch in Washington, D.C.

In this role, I served as the project manager for the transfer of records from federal agencies to the NARA regional office in New York. My responsibilities included assessing the records' condition and determining their risk level. Based on my evaluations, I recommended appropriate housing, storage, and handling methods for the records in NARA's legal and physical custody. I modernized the records management program to facilitate the transition from paper records to electronic formats. I collaborated with the Federal Register to prepare their born-digital records for transfer to the National Archives by creating a standard operating procedure (SOP). This SOP outlined file naming conventions, checksum creation, a metadata spreadsheet, and preparation for the ZL Unified Archive system. Additionally, I recommended suitable digital software and hardware. I served as the project manager for the digitization of records in collaboration with organizations such as FamilySearch and Ancestry. I oversaw every aspect of the process, ensuring that the image resolutions met industry standards and that the file naming conventions and formats were correctly followed. Additionally, I played a pivotal role in the meticulous preparation of XML metadata and the precise cataloging of data elements.

Museum Collection Management This course covers the essential elements of the management of museum collections including collection policy, legal and ethical concerns, artifact handling, documentation, information management, preservation, exhibition and access. Archival Appraisal, Arrangement, and Access This course is designed to introduce students to fundamental archival theories and current practices for textual and digital records. Ensure that students are aware of current standards, practices, and technologies for the preservation of all formats and introduces them the digital curation. Some projects students work on include using DROID to identify various digital file formats, use the open archival information system model in creating their own plan of analysis of electronic record file formats, Linked Open Data, an overview of digital forensic tools, using Preservica, and creating a virtual machine.

As the Supervisor of the Archives and Artifact Collections, I was responsible for creating the annual budget and managing a team of 6 to 8 staff members. I successfully secured ten grants for preservation and documentation projects. Additionally, I developed policies for electronic records management and implemented a digital asset management system. This involved migrating assets and establishing a consistent taxonomy for the museum catalog. I oversaw three storage facilities that totaled 22,000 square feet, assessed preservation needs, and facilitated the transfer of records from various MTA agencies. Additionally, I managed acquisitions, appraisals, and the museum's records management program, as well as overseeing reproduction services in both print and digital formats. This included managing the online database, creating finding aids and collection guides, generating social media content, and addressing copyright considerations. Furthermore, I provided research support to the museum and MTA agencies, and I curated several exhibitions, including "Grand by Design: A Centennial Celebration of Grand Central Terminal" (2013), "Recent Acquisitions: Richard Carpenter Collection" (2011), and "What’s New? Recent Acquisitions to the NYTM Collection" (2008).

Managed the internship program for collection management at Coney Island USA museum, which included identifying projects, advertising positions, conducting interviews, and overseeing weekly activities such as the preservation and cataloging of the museum's collection.

I oversaw the inventory of the museum’s collection, which includes 105,000 artifacts and archival records. My responsibilities included processing incoming collections, which involved numbering, re-housing, and cataloging items. I also served as the Interim Registrar in 2003. Additionally, I organized and cataloged the library holdings and implemented a record retention schedule for institutional records. I assisted in writing and securing a grant to develop an open-source museum collection management system called OpenCollection. Furthermore, I supervised research activities for both museum staff and external researchers, and I guided the development of policies and procedures related to accessioning, processing, and preservation.

I played a key role in enhancing our cataloging efforts within ethnomusicology, including artifacts, oral history, and multimedia. This involved meticulous content editing to ensure accuracy and quality and performing comprehensive bibliographic and name authority research to maintain up-to-date and reliable records. I managed various reference and research requests, providing support and information to researchers and staff alike. In addition to these tasks, I collaborated with the Registrar in the accessioning process for incoming donations, ensuring that all new materials were properly documented and integrated into our collection. Furthermore, I oversaw training sessions for new staff and volunteers on accessing and utilizing our digital collection effectively, promoting a seamless experience for those engaging with our resources.