Blosom Sophia Fernandes

Directly reporting to the Department Manager and executing all duties assigned to her and the team. • Preparing various internal and external memos • Maintaining records of all incoming and outgoing Agreements • Undertaking general corporate work (such as registration and liquidation of companies, share transfers … etc.) and maintaining up-to-date corporate documents for all the Group companies in MENA region. • Assisting in proofreading, drafting, reviewing contracts resolutions and various agreements and finalizing/ coordinating to finalize the signatures. • Liaising with the malls for various • Preparing and coordinating for compiling the requisite documents to finalize the renewals of Trade Licenses, Liquidation, updating the records in the JAFZA, DDA, RAKEZ and other governmental authorities • Coordinating for translation of documents for the Department • Handling the EJARI / Tawtheeq Registration for JV’s • Monitoring and handling all incoming external Invoices/ SOA received from the external counsels and offshore agents. • Managing the Department Filing set up, organize and maintain paper and electronic filing systems in accordance with recognized procedures and standards • Handled the Group Legal monthly intercompany invoicing (BAAN/ ICSB) • Handled the Supplier Creation of various supplier in the MDM and HIVE system • Liaising with the offshore agents for various legal requests • Liaising with the external law firms in GCC for various legal requests. • Prepared a monthly excel sheet for the Manager to track timekeepers' hours to be invoiced • Preparing various reports related to intercompany Invoicing, Retainers in order to help with the Yearly Budget for the Department • Set up and maintain databases, scanning, and digital filing. • Providing assistance to Group divisions, JV’s, Accounts, Finance, Group Treasury with their various legal requests for legal documents, verification's for various legal matters.

• Directly reporting to the Group Legal Counsel General and executing all duties assigned by him. • Facilitate the meeting of deadlines by keeping multiple agendas and provide timely reminders • Preparing various internal and external memos • Preparing and editing correspondence, minutes, letters, memos, presentations and spreadsheets • Handling the Group Legal monthly intercompany invoicing (BAAN/ ICSB) • Handling the external invoices received from different Law Firms and liaising with the Company Accounts Department to finalize payments • Handling the Group Legal Budget and preparing Budget presentations • Preparing and handling of all legal and confidential documents • Coordinate for meetings and conferences • Communicating with other attorney's offices via email, over the phone, or in person • Arrange travel arrangements for attorney • Providing behind-the-scenes support for hearings and trials, or in arbitration, mediation, administrative proceedings and various litigation matters. • Managing office supplies and ordering replacements when required • Coordinating various meetings for the Manager as for the legal team • Maintaining records of all incoming and outgoing legal documents • Managing the Department Filing set up, organize and maintain paper and electronic filing systems in accordance with recognized procedures and standards • Prepared a monthly excel sheet for the CLO to track timekeepers' hours to be invoiced • Liaising with various Legal Firms for various legal requests and legal opinions • Preparing and processing expense reports and reconciliations • Liaising with other Department Heads to compile reports and business review for meetings • Providing legal support to the Group Legal and communicating verbally and in writing to answer inquiries and provide information • Provide administrative support to one or more lawyers • Maintain and update inventories of contact details

Takes down and transcribes minutes of meetings, drafts simple or routine memo or correspondence Handling the events organized by the hotel (New Year Nite /Stary Nite/Navarathri) Also coordinated for the various Events held by the Country Club. Attending the telephone calls, transferring, answering and conveying clear messages to the General Manager or any other person called. Allocating references and loging all incoming matters. Scrutinizing mail and direct to different departments and file General Manager's correspondence. Typewriting Documents for future references Maintaining an updated diary and activating due dates. Arranging overseas travel, appointments & hotel accommodation for the management & sales staff. Arranging appointments with Clients and arrange hotel reservations for visitors. Independently handling all the correspondence Ensuring proper completion of daily assignments Maintaining confidentiality and secrecy. Highlighting Nonconformities/Discrepancies/Weak Points in the System to the Manager Maintaining and updating proper Databases (addresses etc.) Organizing interviews. Executing any other duties assigned by the General Manager Handling back office operational work , also handling telefax machines Typing Sales reports, letters, memo, forms and other correspondence that has to be forwarded to various departments .Liaises with the departments concerned with regards to function sheets and follow-up on the details in them. Assists F&B Manager & Executive Chef as and when required in paper work, requisitions, Coordinating sales department & other departmental for their various requirements. Coordinating on behalf of the hotel , for participating in the various events organized by DTCM

Types C&B reports, letters,memoranda,forms and other correspondence for Conference and Banquet Manager Takes down and transcribes minutes of meetings, drafts simple or routine memoranda or correspondence. Answers and places calls, arrange appointments for Conference & Banquets Manager Liaises with the departments concerned with regards to function sheets and follow-up on the details in them. Worked on Opera System. Assists Banquet Operation Manager as and when required in paper work, requisitions, Coordinating banquet staff requirements from outlets etc Handling incoming mails for the division and distributing them to the concerned departments Maintaining adequate stock of necessary office supplies, initiate necessary requisition for approval of C& B Manager Ensures all staff actively participate in the preservation of the environment and reuse, recycle or reduce whenever possible Performing other duties that may be assigned by the superior Handling C & B staff leave requisition forms (Both Administration & Operations) Handling all confidential files related to the department and staff information. Preparing purchase orders for FF&E and operating equipments. Updating the department revenue on daily basis (Financial upgrades) Taking banquet bookings and distributing to C&B Sales Team under the supervision of the C&B Manager

Directly reporting to the GM Keeping proper track of all the appointments, meetings and schedules related to the GM. Coordinating with the all the other departments in absence of the GM Follow-up of all payments requests Maintaining of all the records related to job as per categorize Maintaining files on various projects. Handling hotel bookings. Handling of all incoming calls and also handling faxes, mails. Preparing iternaries related to flight booking Handling annual weekly meetings and preparing the agendas for the meetings Preparing minutes of the meeting. Handling conferences and coordinating with the person involved with the conferences. Review of customers purchase orders terms and conditions Maintaining legal documents and agreements Preparing payment requisitions related to travel expenses and other expenses related to the G.M Handling banking statements and other banking related job. Also handling admin related activities like visa applying for the managers

Supervising day-to-day travel requirements of First/VIP guests; oversees travel itinerary, monitors specific travel arrangements and handles related details. Preparing Daily Sales Reports. Checking Night Audit Reports Calculating commission statement for airline booking Calculating overtime charges for coaches To check the daily car bookings Basic calculating procedures Preparing customized sightseeing itineraries Making straight forward flight / train / bus bookings Basic back office accounting procedures Organizing sightseeing tour for the guest. Supervises day-to-day travel requirements of guests; overseas travel itinerary. Ensures service to guest is of high quality Responding to guest queries via email, telephone or in person Handling guest complains Handling the reservation and ticketing counter. Coordinating with the guests related to their stay and taking feedback. Also helping the banquets department in handling the events held at the hotel.